中远集装箱运输有限公司重箱堆存费控制流程

中远集装箱运输有限公司 中远集运保障2007183 号 关于印发中远集装箱运输有限公司重箱堆存费控制流 程的通知 各贸易区，战略发展部，财务部，企业资讯发展部，泛亚公司， 海内外各公司（分部）： 现印发中远集装箱运输有限公司重箱堆存费控制流程 ，请按照执行。 二七年七月二十三日 主题词：运输 集装箱 费用 监控 工作制度 通知 抄送：公司领导。 中远集装箱运输有限公司总经理办公室2007年7月24日印发 2 中远集装箱运输有限公司重箱堆存费控制流程 一、重箱堆存费的发生原因。 （一）替客户承担： 出口箱，同意客户在码头提供的免费堆存期之前，安排重 箱进入码头而发生堆存费；进口箱，货主在超出码头提供的免费 堆存期，要求延长免费堆存期或减免而发生堆存费。 （二）因舱位原因，造成出口重箱不能全部按期上船或者中 转重箱在中转港不能及时上二程船，在码头堆存而发生堆存费。 （三）因脱班或跳港原因，造成出口重箱在码头发生堆存费。 （四）为长假而储备的货源，在码头发生出口重箱堆存费。 （五）因安排内陆接转不及时，造成全程运输的进口内陆箱 在码头发生堆存费。 （六）代收代付的重箱堆存费。部分码头只与船公司结算堆 存费，或因货主书面要求代为支付时，发生的堆存费，代理先与 码头结算，再向货主收回。 二、重箱堆存费的管理职责。 （一）重箱堆存费的零成本，是贸易区和各口岸的目标。 （二）贸易区负责分配各口岸舱位，并监督舱位分配的落实 情况。 （三）口岸代理必须严格执行舱位分配，根据所分配到的舱 位，进行货运组织包括放箱、重箱进场等，杜绝在分配舱位数目 外，安排多余重箱进入码头或甚至占用下一港舱位，否则代理将 3 自行承担由此产生的本港或下一港被占用舱位的口岸发生的重箱 堆存费。 （四）发生脱班或跳港，贸易区必须及时通知受影响的有关 口岸代理。代理必须根据班期影响情况，调整好出口重箱进码头 的时间。 （五）对于进口的全程运输的内陆货，代理必须及时安排内 陆中转衔接，避免在码头发生超期堆存费。 （六）中转港中转重箱堆存费的控制： 1贸易区和口岸代理必须对中转港的中转重箱中转安排实 行滚动出运先进先出的原则；对于冷藏重箱，因堆存费率高且有 制冷费支出，因此必须优先安排中转出运；对于特种箱及大件货， 由于堆存费率高，因此也必须考虑优先安排中转出运。 2对于无法及时转运的中转重箱，代理必须及时向有关贸 易区上报超期堆存的中转重箱数量和发生金额，以便有关贸易区 采取措施降低中转重箱堆存费支出。 3对于重要客户，如须安排优先中转出运，则由贸易区负 责人核准后，书面通知代理予以安排。 （七）因长假或其它原因，需要向码头申请延长重箱免费堆 存期或减免重箱堆存费的，由贸易区提出合理需求，一律由公司 贸易保障部负责对码头提出。公司贸易保障部在取得码头的减免 确认后，及时通知有关贸易区、单证中心和口岸代理。 二、重箱堆存费的控制流程。 （一）原则上，在与货主签署协议时，不允许超出码头给予 我公司的免费堆存期外，再给予货主额外的免费堆存条件；对于 已经在码头实际上发生的重箱堆存费，不给予任何减免。 （二）确有重大客户在签署协议提出延长免费堆存期要求的， 4 或重大货主在实际装载出运前临时要求免费在舱期前将重箱进场 的，或重大货主临时要求延长进口重箱免费堆存期或提出减免堆 存费的，必须由贸易区提出书面申请表，报公司领导同意后，方 可同意客户要求（具体申请表式见附表一）。 （三）因客户改船而造成的向我公司开单的出口重箱堆存费， 代理在收取改船费用时，必须向客户收取由此而造成的我公司须 支出的堆存费，并将此收到的费用上缴中远集运总部。单证中心 负责监督代理落实情况。 四、审核流程。 （一）因代理原因造成的重箱堆存费，必须全部由代理自身 承担，不得向总部报账；未经贸易区确认的重箱堆存费，都先视 作代理原因造成的重箱堆存费，拒绝代理报账。单证中心负责监 控。 （二）所发生的重箱堆存费，单证中心只在获得贸易区确认 （见附表二）或贸易区提供的公司领导批复的减免确认后，才能 在系统里对该重箱堆存费进行 MATCH，并做好台账，记录好各 贸易区发生的重箱堆存费的数值、原因和责任方。如贸易区认为 系代理原因造成的重箱堆存费报账，单证中心则须将账单退回代 理。 （三）贸易区在确认重箱堆存费时，必须说明原因和责任方。 （四）对于延长货主免费堆存期或减免货主堆存费而产生的 重箱堆存费，贸易区必须及时向单证中心提供经公司领导确认的 申请表。 （五）对于部分码头存在的代收代付的重箱堆存费，单证中 心必须重点监控，其中： 5 1对于我公司在向货主收取的滞期费里包括重箱堆存费的 情况，由代理在 IDDS 里核销重箱堆存费； 2非上一款情况，或代理在当地对冲处理，或代理向总部 报账，但同时在 AR 里做好应收，单证中心只有在 AR 里应收的 数额大于等于重箱堆存费报账时，才接受代理报账。 五、考核管理。 （一）单证中心负责统计，每 3 个月在月度经营效益分析会 上公布各贸易区上一期发生的重箱堆存费数值和原因。负责年底 的全年统计，作为对贸易区考核的依据。 （二）重箱堆存费支出金额（代收代付的除外）列入绩效考 核，由公司战略发展部年底负责考核。 本流程自 2007 年 8 月 1 日起正式施行。 6 附表一 重箱堆存费减免申请表 贸易区 客户名称 涉及港口 减免具体情况 减免金额预估 客户运价与市场运价 比对 B/L/CSO/CONTAINER 分析评估 贸易区负责人签字 公司领导批复 7 附表二 重箱堆存费发生原因确认表 贸易区 涉及港口 重箱堆存费发生金 额 B/L/CSO/ CONTAINER NO. 发生原因分析和责任方确认 贸易区负责人签字 CONTROL PROCEDURE ON STORAGE FEES FOR LOADED CONTAINERS 1. Causes on storage fees occurred for loaded containers 8 1) paid for customer For export containers, we permit the customers containers to enter into the terminal before the free storage time, thus the storage fees occurred. For import containers, the customer takes delivery of the containers after the free storage time and asks us to extend the free time or asks us to pay all or part of the storage fees. 2) Due to limited space, not all the export loaded containers are taken on board or transshipment loaded containers can not be taken on board the connecting vessel, thus the storage fees occurred. 3) The delayed schedule or skipping the port of call may cause the storage fees occurred. 4) The cargo prepared for long holiday are generally taken into the terminal early, thus the storage fees occurred in terminal. 5) The inland transshipment containers are not connected into the second carrier on time, those containers may be stored in the terminal and the storage fees occurred. 6) We collect and pay the storage fees on behalf of the terminals and the customers respectively. Some terminals settle the storage fees only with the shipping company and some customers have the requirement of paying the storage fees on behalf of them. On this condition, the agents pay the expenses to the terminal first and then get reimbursed from the customers. 2. Administrative Responsibility on storage fees for loaded containers 1) No cost is the aim of all Trade Divisions and local agents. 2) Trade Divisions allocate spaces and supervise the utilization. 3) The local agents must strictly follow the allocation. The agents should canvass the cargo based on the space allocation. It is forbidden to arrange extra loaded containers entering into the terminal and even occupying the spaces for the next port of call, or the agents will undertake all the storage fees occurred . 4) If the vessel delays or skips the port of call, Trade Divisions must inform the relevant agents in due time. The agent must act accordingly and rearrange the time for export loaded containers entering into the terminal. 5) For the imported inland cargo which we issue through B/L, the agents must arrange the connecting vehicles in time to avoid storage expenses. 6) Control the storage fees of transshipment loaded containers (1). While arranging transshipment, Trade Divisions and the local agents must follow the “first in, first out” principle. For the RF, OT, FL or out of gauge containers, the agents should consider to arrange the transshipment firstly due to much higher storage rates and extra 9 electricity fee for RF. (2). For those containers can not be transshipped on time, the agents must report the number of containers and the storage expenses occurred in first time so that the Trade divisions may take action to reduce the costs. (3). If VIP customer requires to get priority on arranging transshipment, it must be approved by the manager of Trade Division and inform the agents to arrange in written confirmation. 6). If Trade Divisions have reasonable requirement on extending free time or reducing the storage fees due to holiday or some other reasons, Trade Services Division will undertake to negotiate it with the terminals. Upon getting written confirmation from the terminals, Trade Services Division will inform Trade Divisions, Documentation Center and the local agents in due time. 3. Control Procedure on storage fees for loaded container 1) In principle, it is not allowed to give the customers extra free time or exempt or reduce the storage expenses occurred while signing agreements with the customers. 2) If VIP customers ask extra free time while negotiating the agreement or ask to deliver the loaded containers before the permitted time of the terminal or ask to exempt or reduce the storage fees, Trade Divisions must provide the written application form (see the appendix 1) and meet the customers demand after getting approval from director of the company. 3) The storage fees for export loaded containers caused by changing vessel due to customers reason, the agents must collect the storage expenses with other fees from the customers and then render it to COSCON. The Documentation center is responsible for supervising the process. 4. Procedure on auditing 1). The agents should undertake all the storage fees of loaded containers caused by their fault or negligence. It is regarded as their own expenses first for those not confirmed by Trade Divisions. It is not allowed to debit it into COSCON and the Documentation Center is responsible for auditing. 2). The Documentation Center match the invoices only getting Trade Divisions written confirmation (see the appendix 2) or approval of companys director. In the meantime, the Documentation Center should make a record on amount, reason and responsible party. If Trade Divisions think it is the agents fault or negligence, the Documentation Center should send the invoices back to the agent. 3). Trade Divisions must state the reason and the responsible party while 10 confirming the storage fees for loaded containers. 4). Trade Divisions must provide approved application form to the Documentation Center for the storage fees caused by extending free time or exempting or reducing the fees. 5). The Documentation Center must pay more attention to those storage fees which we paid on behalf of the customers. (1). If the demurrage we collect from the customers includes the storage fee, the agents should delete the storage fees in IDDS. (2). If the agents make balance in local or debit it to COSCON and record it as receivables in AR, the Documentation Center accepts the debit note only when the receivables amount in AR is the same or more than the amount in debit note. 5. Assessing System 1). The Documentation Center undertakes to calculate and provide the amount and cause of the storage fees for loaded containers for every Trade Divisions respectively every three mo