PPT中的5S原则 (NXPowerLite).ppt

,our objective,In commercial confidence,2,2,help you to save time & money!,agenda,context,5S method,who are we?,our proposal,next steps,commercial presentation,3,context,4,commercial presentation,commercial presentation,presentations lot of time huge impacts,setting the scene,Microsoft PowerPoint,for information sessions as support to decision as sales documents for communication for status reports .,*source: Microsoft,presentations,5,=,commercial presentation,used,bad presentations,6,commercial presentation,costs of bad presentations,time lost,# presentations /week,# working weeks,# hours for creation,hourly salary,x,x,x,=,money lost,wrong decisions,wrong investments,missed opportunities,bad reputation,+,+,+,=,illustrative,-50%,+x%,7,commercial presentation,no method,reasons of bad presentations,no expertise cannot structure messages no efficient training received . no tool used difficulties to create slides difficulties to design slides bad template .,bad presentation skills message not clear structure not clear not adapted to audience . slides too complex layout too complex bad fonts bad colors problems with animations timing not respected .,money lost,time lost,content,form,show,no method,no method,8,commercial presentation,presentation skills training,company template,PowerPoint training,content,form,show,+,solution,: its more than just software,METHOD,this is what users need,9,commercial presentation,solution = 5S method,5S method guide for creation & design of presentations guide to save time & money guide to improve your messages easy to adapt to your environment easy to learn & to apply easy to deploy within your organization,approach for creation & design of presentations can be structured!,dont.,beleive presentations are not important think its complex to create presentations forget the context forget your objectives forget to adapt your message to context forget you need to tell a story forget to structure your messages beleive form is not important forget to use tools forget to use 5S method,1. 2. 3. 4. 5. 6. 7. 8. 9. 10.,do.,beleive presentations are important beleive its easy to make presentations take time to analyse the context focus on your objectives adapt your message to context beleive you need to tell a story take time to structure your messages beleive form is important use tools use 5S method,1. 2. 3. 4. 5. 6. 7. 8. 9. 10.,commercial presentation,5S method,5S method,5S method,presentation,14,structured method to create efficient presentations,commercial presentation,context,5S method,5S method is a tool,15,5S method will guide you to be more efficient,commercial presentation,style,guidelines to adapt your presentation to context,1. objectives 2. audience 3. content 4. media 5. timing,scoping,16,commercial presentation,scoping,guidelines to adapt presentations to context including objectives, audience, content, media & timing,content,form,show,importance,pictures,wording,# slides,key messages,template,self-explaining,preparation,# words/slide,font size,attitude,multimedia,components,colors,animations,graphs,figures,complexity,layout,overall style,tables,example of framework definition,objectives,audience,content,media,timing,+,+,+,+,17,commercial presentation,why are you doing this presentation?,objectives,1. objectives,19,commercial presentation,why are you doing this presentation? = most important question,never forget your objectives!,objectives,sales,communication,action plan,decision,information,.,.,status review,.,discussion,surveys,.,act,implement,share,collect,4. ask,quantify impacts,quantify alternatives,quantify,say which decision is needed,explain what is planned,explain interest & framework,explain context,explain alternatives,quantify decisions,say its for decision,say why decision is needed,say when it will be applied,ask for decision,explain,say,ask,3. quantify,2. explain,1. say,decision,example,adapt your message to audience,audience,2. audience,22,commercial presentation,whats the audience? = 2nd most important question,always adapt your message to audience,audience,attitude,interest,ppt expertise,serious or fun,expectations,.,., 1 audience,.,# attendees,importance,.,emotional,other aspects,contextual,rational, 5, 10, 20, 50, 50,web,# attendees,interactivity,example,adapt your content to context,content,what will be communicated to your audience? = 3nd most important question,dont forget that messages can also be said!,3. content,not included,missing,hidden,included,selection,content 1,content 2,content 3,.,content 4,your content,written,oral,.,delivery mode,25,commercial presentation,25,commercial presentation,objectives,audience,content,media,timing,+,+,+,+,components,components,commercial presentation,26,example,example of context,adapt your content to media,media,28,commercial presentation,how your presentation will be distributed? = 4th most important question,always adapt your content to media!,media,colors,beamer + print,email,greyscale,laptop + print,.,.,web,.,beamer,computer,.,printed,remote,hybrid,projected,4. media,impacts of media,mandatory,preferred,mandatory,preferred,simplicity,self-explaining,printed colors,beamer + print,sent by email,printed greyscale,computer + print,projected computer,example,timing,always respect timing,31,commercial presentation,how to deal with timing? = 5th most important question,always respect timing!,timing,subject,reactions,logistics,presentation,audience,.,.,circumstances,.,standard rules,complexity,external factors,interest,# slides,5. timing,objectives,audience,content,media,timing,+,+,+,+,# slides,investments approved,executive management,project description,beamer + printed,20,=,=,=,=,=,commercial presentation,32,standard,# slides,example,story,structured approach to translate messages into clear stories,1. strong start 2. scenario 3. action 4. happy end! 5. anticipate,35,commercial presentation,memories,message,attract,storyline: manage the emotions,translate your message into powerful story matching audiences expectations,36,story,commercial presentation,strong start,you never have a second chance to make a first impression,storyline,make linear storylines,5S method,scenario,introduction,conclusion,issues,solutions,risks,opportunities,status,financials,planning,next steps,components,40,commercial presentation,commercial presentation,example,action,keep interest,send us a presentation, well review it for free!,free test!,surprise,example,42,commercial presentation,happy end,happy end. always,anticipate,think as audience!,prepare,think as audience,anticipate questions,ask advices & feedback,prepare introduction,prepare your transitions,prepare conclusion,check timing,prepare,example,style,method to structure story, slides transitions & content,1. analyze 2. visualize 3. transpose 4. simplify 5. harmonize,structure,47,commercial presentation,structure,concrete method to structure content of presentation & layout / design,1. structure story,2. structure layout,3. structure slides,story,story layout slides,commercial presentation,think before you act!,analyze,introduction,achievements,solution,opportunities,revenues,proposal,benefits,what if no go,planning,issue,risks,status,costs,from-to,scenarios,features,decision,action plan,strength,business case,alternative,evolution,what if -30%,next steps,requirements,conclusion,weaknesses,figures,description,past activities,threat,components = ideas,what is needed in your presentation? - illustrative,50,commercial presentation,example,visualize,visualize your ideas!,end,start,take a sheet of paper,draw rectangles,first rectangle = introduction,last rectangle = conclusions,1 rectangle = 1 slide = 1 idea,make coherent storyline,5S method,materialize,this is your story,example,golden rule!,1 slide = 1 idea,title,transpose,understand the structure of a slide,slide limits,55,NO,NO,NO,NO,YES,YES,YES,commercial presentation,example,title = content,golden rule!,content,company division department .,date,M / Ms / . first name(s) name(s),for decision for information for discussion ,presentation to,highly confidential commercial presentation internal use only unrestricted access ,title,subtitle,5scom,consulting,5S method,presentation to,for information,01.01.01,M John Smith,5S method,presentation to,for information,01.01.01,M John Smith,commercial presentation,commercial presentation,example,title slide,.com,presentations,solutions for efficient,simplify,The goals of this project is to identify the possible areas of improvement for the development of a new approach for the definition and the revision of the new processes that will be launched in the future and to analyze the impacts of this new approach on the current structure of our company.,goals identify improvements of processes definition/review analyze impacts on company structure,5S method,simplify text,example,harmonize,harmonize everything!,NO,text,text,text,text,text,text,text,text,YES,example,align everything,style,rules to use right colors, fonts, shapes, financials & multimedia elements,1. colors 2. fonts 3. shapes 4. figures 5. multimedia,style,62,commercial presentation,choose your palette,colors,colors & prints,64,commercial presentation,type,grey level,example,no difference when printed (greyscale),colors effects,example,65,commercial presentation,whats the context?,use the right fonts,fonts,fonts size,level 1 level 2 level 3,level 1 level 2 level 3,level 1 level 2 level 3,example,67,commercial presentation,shapes,always use the same type of shapes,resize,text,text,text,text,69,resize!,commercial presentation,example,use right way to explain figures,figures,Excel charts,example,paste Excel charts as pictures in PowerPoint check that font size in graph is 10 pt select graph in Excel press SHIFT & select Copy Picture in Edit menu use standard parameters by default paste graph in PowerPoint (CTRL+V if using windows),how to?,71,commercial presentation,paste as picture,table,column 1,column 2,column 3,column 4,row 1,xxx,xxx,xxx,xxx,row 2,xxx,xxx,xxx,xxx,row 3,xxx,xxx,xxx,xxx,row 4,xxx,xxx,xxx,xxx,row 5,xxx,xxx,xxx,xxx,tables,recommendation for tables in PowerPoint try not to use standard table option if possible prefer to create your own table (with Rectangle shapes),example,72,commercial presentation,use multimedia tools,multimedia,a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x,a z e r t u i p q s d f g h j k l m w x c v s z a,a z e r t g h j k l m w x c v b / s z a,a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s a,a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z,a z e r t y u q s d f g h j k l m w x c ? z a,a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p f g h j k l m w x c v b n ? . / s z,a z e r t y u i o p q s d g h j k l m w x c v a,a z e r t y u i o p f g h j k l m w x c v b n a,a z e r t y u q s d f g h j k l m w x c v b n ? a,a z e r t i o p q s d f g x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z,a z e r t y u i o p q s d f g h j k l a,a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z,a z e r t u i o p q s d g h j k l m w x c a,a z e R q s d g h j k l m w x c v b n ? . / s z a,a z e r t y f g h j k l m w . / s z a,a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z,a z e r t y u i o p q s d f g h j k l m w x,a z e r t y u i o p q s d f g h j k l m w x c z a,a z e r t y u i o p q s d f g h j k l m w x c v ? . / s z a,a z e r t y u i o p q s . / s z a,a z e r t y u i o p q s d f g h j k l m w x c v a,a z e r t y u i o p q s d f g h j k l m w x c v b n ? / s z a,a z e r t y u i o p q s d f g h j,a z e r t y u i o p q s d f g h j k l m a,a z e r t y u i o p q s d f g h j k l m w b n ? . / s z a,a z e r t y u i o p q sb n ? . / s z,a z e r t y u i o p q s d f g h j k l m w a,JUST AVOID ANIMATIONS !,?,example,avoid clip art,golden rule!,75,commercial presentation,speed,learn how to win lot of time by using right approach & tools,1. method 2. templates 2. recycle 4. tools 5. shortcuts,76,commercial presentation,method,5S method,78,5S method,commercial presentation,+,efficient method,use right templates,templates,planning,J,F,M,A,M,J,J,A,S,O,D,N,domain 1,domain 2,domain 3,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,DD/MM : action description,80,commercial presentation,example,domain 1 action : description action : description action : description action : description,domain 2 action : description action : description action : description,domain 3 action : description,domain 5 action : description action : description action : description,domain 6 action : description action : description action : description,with action,without action,81,commercial presentation,example,gap analysis,domain 4 action : description action : description action : description,recycle,stop working!,golden rule!,time needed to make. existing slide,=,83,commercial presentation,0,second minute hour day week,tools,use (customized) toolbars,make figure here-under in 10,example,shortcuts,shortcuts,esc,f2,select all copy paste undo re-do save,insert text escape print screen line break,example for windows,87,commercial presentation,example,audience,scenario,visualize,fonts,templates,objectives,strong start,analyze,colors,method,content,action,transpose,shapes,recycle,media,happy end!,simplify,figures,tools,timing,anticipate,harmonize,multimedia,shortcuts,5S method,story,structure,style,context,5S method,who are we?,our proposal,next steps,commercial presentation,consulting services creation & design of presentations consulting, templates, training & reviews of presentations link between presentation skills, training & tools 5S method as differentiator focused on efficiency gains driven by customer satisfaction,our positioning,9,8,10,0,7,6,5,4,3,2,1,extremely,not at all,HOW LIKELY ARE YOU TO RECOMMEND 5SCOM?,90,commercial presentation,basic,standard,expert,our offers,5scom offers guide you to create efficient p