英语专业四级便条书写.doc

Note-writingA note usually includes the following components: Date Salutation Body Complimentary Close and Signature Date Compared with formal letters, more flexibility is allowed as to writing dates in notes. You can include the year, the month and the date, or you can omit the year. You can even just put the day of the week and the time of writing. Salutation If the note is addressed to your teacher, boss or other superiors, include “dear” to show your respect. If it is left for your friends or peers, “dear” can be omitted. Body The message in the body of a note is colloquial. Less formal expressions and less complex sentence structures are preferred. In spelling, the abbreviated terms are often used. Complimentary Close and Signature A complimentary close like “yours” or “yours respectfully” can be put under the body of the note, but if you know the addressee well, you only need to include your name (surname or given name) or even nickname. Family name and given name are seldom used together in notes. Here is an example of a note. David is writing to Jane canceling a date. Please read it and pay attention to its informality as reflected in style and language. Example Monday 9:00 a.m.Jane,I am sorry to tell you that I wont be able to come this afternoon because I have to go to the airport at 4:00 p. m. to meet an overseas visitor from Canada. I really have kept our date in my mind all these days. However, my boss called me this morning, asking me to go to the airport to meet one of his friends from abroad. It is urgent and I have to go. Please forgive me. I will ring you up to make another time.David 1.2 Notes for Different Purposes Note of Invitation Note of Accepting an Invitation Note of Declining an Invitation Thank-You Note Note of Apology Note of Congratulations Note of Consolation Telephone Message Note of Invitation In a note of invitation, you should includea. What is the occasion for the invitation,b. The reason for inviting the addressee,c. The time and the place. Here is a note of informal invitation. Johnny is inviting Sunny to a Cosplay show. Does this note include all the elements mentioned above? ExampleJuly 19Sunny,I learn from Bob that a Cosplay show will be held in Nanjing International Exhibition Hall on July 22nd. Bob and I have decided to take a look there. We guess as a fan of computer games, you must be very interested in it. Please join us if you do not have other engagement. We will pick you up at 8 a.m. on July 22nd. Contact me if it is inconvenient to you. Yours,Johnny Not every invitation can be sent in the form of a note. Here, a note is enough because Johnny and Sunny are good friends and Johnny writes the note for a personal reason. For more formal invitations, sending invitation cards or invitation letters are required. Though the tone of this note is causal, Johnny is cautious enough to state the time of the Cosplay show twice in the note.Note of Accepting an Invitation In a note of accepting an invitation, you shoulda. Show your appreciation of being invited, b. Repeat the time and the place in your reply to check the information,c. Indicate your looking forward to the occasion. Let us look at an example. In this note, Sunny is responding to the invitation from Johnny. Besides showing her willingness to accept the invitation, what else has Sunny included in the note? Example July 21Dear Johnny,Thank you very much for your invitation. I will be very glad to go to the Cosplay exhibition to be held in Nanjing International Exhibition Hall on July 22nd. It must be very exciting. I will wait for you at home at 8 oclock that morning.Thanks for thinking of me.Yours,Sunny In this note, out of politeness, Sunny thanks Johnny and expresses her expectation of the show. She repeats the time and the place for the exhibition in order to check the information with Johnny. This makes sure that she has taken the information correctly. Note of Declining an Invitation In a note declining an invitation, you shoulda. Show your appreciation of being invited,b. Offer a detailed reason for declining the invitation,c. Express your good wish for the occasion. Let us still take the invitation to the Cosplay show as an example. Here, Sunny declines Johnnys invitation. Has she explained the situation clearly and effectively? Example July 21Dear Johnny,Thank you very much for your invitation to the Cosplay show tomorrow. I really want to go there, but I am sorry to say that I cant make it. I will set out to Mount Huang for a trip tomorrow. Do have fun at the exhibition. Take some pictures for me to take a look when I am back.Yours,Sunny Though she couldnt take the invitation, Sunny extends her thanks for the invitation, which is a must in declining an invitation. She follows with her regret for and a detailed explanation of being unable to meet the occasion. Thank-You Note In a thank-you note, you shoulda. Express your gratitude for the help (gift, hospitality etc.) you got,b. Describe how helpful the help (gift, hospitality, etc.) is. Please read the following thank-you note. Here, Jeff is expressing his thanks for Judys visit when he was in hospital. ExampleJuly 26Dear Judy,Thank you for your kind visit when I was in hospital. The beautiful flowers and interesting books you brought me accompanied me through my loneliness and cheered me up.Now I am out of the hospital and I am going back to work soon. You dont know how much I miss you. Best regards.With thanks,Jeff A thank-you note is a personal touch that is enjoyed by all involved. It only takes a few minutes, but the results last much longer. In this example, Jeff shows his gratefulness by expressing how soothing Judes visit was to his recovery. He also introduces his current situation and expresses his wish to meet the colleagues again. This note will surely draw Judy and Jeff closer and helps in keeping a strong personal relationship. Note of Apology In a note of apology, you shoulda. Express your apology, b. Give a detailed reason, c. Show how to make up for the loss. Here is a note of apology, in which Shirley, a student in Professor Wangs class, is apologizing for her absence today. Example Nov. 8Dear Professor Wang, I am terribly sorry that I missed your class today due to a sudden high fever the early morning. I went to the hospital and the doctor told me to stay in the hospital for observation.I will come back to your class as soon as I recover. I will make up the missing class with the help of my classmates.I do apologize for the inconvenience my absence brought you. Yours sincerely,Shirley The explanation given for the absence is detailed and convincing. Shirley promises to come back soon and make up the class. To show her sincerity, she apologies again for her absence at the end of the note. Note of Congratulations In a note of congratulations, you shoulda. Explain the occasion for your congratulations,b. Express how happy (glad, excited) you are for the addressee,c. Extend your hearty congratulations. Please read this note of congratulations. The son is congratulating his mother for her promotion. Example Sept. 10Dear Mom,Congratulations! You cannot imagine how excited I was when Dad told me that you were just appointed general manager of the company. Your excellent performance during the last five years has paid.Dad and I are proud of you. You are sure to make the best general manager.Love,Tim Compliments are inevitable in a note of congratulations. This note is no exception. The son expresses his confidence on his mothers future performance. Looking into the future is a skill notes of congratulations often apply. Note of Consolation In a note of consolation, you shoulda. Show your sympathy,b. Extend your good wish. Here you will read a note of consolation from Tony to his colleague Helen, who was hurt in an accident lately. Example May 22Dear Helen, I just cant tell you how shocked I was to learn of your accident. It is good that your injury is not very serious and you will be out of the hospital next week. All of us are missing you. Do not worry about your work. Mr. Li has done all the arrangement.With every good wish for your quick recovery.Tony Tony not only shows his sympathy with Helen