初商学生讲义打印版3缩写词.doc

Symbols as follows: Q 3 the third quarter 季度 B4 PLS POSS ASAP Attn Flt Hr(s) Info Max / Min MINS REF RGDS SVP / RSVP TOD +? abbr. Appendix A/C a/o Approx. bal bcc biz B/L cc chk CIF Co. c/o COD CONF Corp. Dept. diff. DL D/L Dr(s) up to ones neck in debt 债台高筑 pay off load/ debt e.g. / c.f. / etc. esp. Exp. FTF FAQ FCFS FOB FYI FYR GNP GDP gov. GP /NP HO HQ / H.Q. hr(s) IAC IAE ICQ IMO /IMHO Inc. Int. IOU IOW ISO LC Ltd. LTR mdse MGMT Mkt MSG SMS massage O/D pc(s). P &L pls P.S. PTO Re ref RGDS Bldg C rep Memorandum1. What is a memo? A memorandum is a record of an agreement that has been reached but not yet formally drawn up and signed. It is usually used between governments to summarize a particular diplomatic purpose or point of view. It is an informal written business communication. 2. The purpose of a memo It may make a request, give instructions, make announcements, or answer request. What ever its purpose, the memo saves the time of both sender and receiver, for it can be written by the one and read by the other at leisure-it does not demand the immediate attention that telephone call does. 3. The layout of a memo In 5 parts: date, the recipients, the sender, subject, and the body of the memoTO: John Quinn ( the recipients)There is no need for an address if the memo goes to workers in the same company. Titles like Mr. or Mrs. Are generally not used in a memo.FROM: Maria Landry, HR Manager (the sender) Instead of a signature, the sender signs his or her initials. It is better for work titles like Manager to be included after the name.DATE: January 5th, 2014The date in a memo is usually written on the left side.SUBJECT: Company Health Insurance PolicyThe subject line is sometimes abbreviated as “SUB:” The subject line tells what the memo is about.BODY: The body of a memo discusses the subject. 4. Tips for writing memo Jot down supporting facts and ideas that must be included Use bullet points for your paragraphs or number them Leave enough white spaceSample 1 ：An Instruction Memo MEMORANDUMFROM: Peter Anderson, Service Manager TO: Jack Dawson, Purchase AssistantDate: 25 July,2014Subject: Purchase of New Air-conditioning SystemAs you know, we now have approval to purchase a new air-conditioning system for the freight transfer area. I would like to approach the following three companies with a view to obtaining the technical specifications of air conditioning systems suitable for our needs. We require a system, which will serve an area of 15,000 square feet. Could you also ensure that the systems that you investigate have a long guarantee and that regular maintenance visits are part of the agreement? The three companies are:a) Haier Air Condition Co.b) Rainbow Air Conditioning Equipment Supply LTD.c) Yellow River Air Conditioning CompanyLastly, can you please tell them that we need the system installed by mid-august at the latest?ThanksSample 2 ：A Request MemoMEMORANDUMFROM: Thomas Lawton, Director of the Industrial Research LaboratoryTO: Henry Alien, Managing DirectorDate: 18 July,2014Subject: Introduction of a New Production LineThe Board urgently requires a detailed report on the feasibility of a new production line to be installed in Workshop 4 in ten months in order to meet the forthcoming surge in demand for personal computers. For my report which is scheduled to be made at the coming Boards meeting for discussion and final decision, I need to know the following information: a) Whether such a plan is feasible, give reasons for your “yes” or “no”;b) Whether there are enough funds for this project.Your information is expected to reach my office by 4:00 pm the day after tomorrow. Thank you for your help and cooperation. 一、 Pair Work1. Work in pairs. Look at the following subjects of a memo and find out which one is good. If no one is good, you have to write one for the memo. 销售例会备忘录 Subject: Important! Read Immediately! Subject: Meeting Subject: Questions about Meeting Subject：Monthly Meetings 2. Work in pairs to improve the following parts of a memoTo: Department ManagersFrom: Training mangerDate: 11/12/2013Subject: Training program二、 Individual work 1. Please Write a memo according to the following information 2014年5月23日人事部告知全体员工，任命李晨先生为本公司人力资源部经理。李先生已在本公司工作5年。之前他曾就职于长城工业公司，任人力资源开发部经理，负责组织规划、人才选拔、管理开发等工作。三、 Individual work 1. Write a memo using a suitable format for the situation given below. Remember that your memo should be clear and concise, and concise, and contain only relevant information.2. Your section moved to a new office on Thursday morning. However, the Maintenance Department within your organization has failed to carry out certain work. Computers have not been wired to the laser printer; a me