英文信函写作格式与规范.doc

英文信函写作格式与规范英文信函写作格式与规范 2. dateline中文书信的日期写于落款之后，而英文信函的日期位于信端之下，信内地址之上。根据英美不同的习惯，日期可有两种写法。如2003年5月20日可写作： 20 May 2003 （英式写法） May 20, 2003, 或May 20th, 2003 （美式写法） 注意：月份应用英文写出，不以阿拉伯数字代替，因此，上例日期不可写成2003，5，20。此外，美式英语要求月份与年份之间用逗号隔开，但英式写法在月份与年份之间一般无逗号。 (4) 称呼(Salutation) 称呼自成一行,从信纸的左边顶格写起。通用的称呼是“Dear”，其后接逗号。 采用何种称呼应根据写信人与对方的关系及认识的亲疏程度。 一般性的称呼有： Dear Mr. ，（用于男士） Dear Mrs. ，（用于已婚妇女） Dear Ms. ，（用于女士，已婚未婚均可，尤用于对婚姻状况不确定者） Dear Miss ，（用于未婚女士） “Mr.”，“Mrs.”，及“Ms.”之后可加缩约号“.”，也可不加；但“Miss”之后概不加标点。 “Dear”之后接收信人的姓氏，如“Dear Mr. Smith，” 注意：不写成：“Dear Mr. John，” 亦不写成：“Dear Mr. John Smith，” 习惯用法是：“Dear John，”或“Dear Mr. Smith，” 较正式、尊重的称呼也可采用头衔或职务，如“Dear Prof. Smith，”“Dear Dr. Smith，”等。 在收信人为不知名者的公务信函中，称呼可用： Dear Sirs，（当收信对方为单位/公司，而非某人时） Dear Sir，（当收信对方为不认识的男士时） Dear Sir/Madam，（当收信对方为性别不明的陌生人时） Gentlemen，（只用复数形式，且之前不加“”，属美式英语用法） 称呼偶尔也用“Messrs.”，表示收信人为两位或多位男士（如 Messrs. J. Smith & R. White）， 但在更常的情况下表示收信对方是以人名命名的公司。 收信人为熟友，可直称其名，如：“Dear Mary，”，“ My dear John，”等。 (5) 信的正文(Body of Letter) 正文是信的主体，一般由开场白主体段结束句/段组成。 在开场白中，应该直截了当的陈述写信的目的：是致谢？道歉？祝福？咨询？建议？批评？请求？。这与中文书信的习惯不同。在中文信中，我们常用诸如“你好！”，“近况如何？”等客套话开头。在写英文信时，应避免受此影响。切记不要把最重要、最醒目的第一句或第一段浪费在诸如“How do you do？”，“How are you？”等无关紧要的词句上。 信的主体部分可根据需要，分段叙述。表达应做到准确、简要、得体。准确指的是内容（包括数字、人名等细节）准确无误；简要首先应避免使用老式八股套话（诸如“I beg to acknowledge receipt of your letter.”等）；得体指的是表达符合英文习惯，措词与语气适合通信双方的亲疏关系。如公文信函做到语气礼貌但不谦卑，直接但不粗鲁，简洁但不唐突。 (6) 结束敬语(Complimentary Close) 结束敬语是写信人对收信人的一种谦称，最通常用的结束敬语是： Yours faithfully，（英式用法） Faithfully yours，Truly yours,（美式用法） （用于收信人为陌生人的正式公务信，对应于称呼用“Dear Sirs”，“Dear Sir”，“Dear Sir or Madam”，的正式信函。） Yours sincerely，（英式用法） Sincerely yours，（美式用法） （用于称呼为“Dear + 姓氏”的正式或非正式书信。） 结束敬语第一个词的开头字母要大写，末尾用逗号。 应该避免使用诸如“We remain yours faithfully”，“Respectfully yours”，等老式结束敬语。 (7) 签署(Signature) 签署是写信人自己的签名。署名不加头衔，即不在自己的名字前加“Miss”、“Mr.”、“Prof.”之类的头衔。若因业务需要，必须让对方了解自己的性别或职务，可在签名下行用括号标明，如： Yours faithfully, Yours faithfully, _ 或 _ Leslie Archer (Ms.) Wang Wei (Sales Manager) (Managing Director) 即使是打印的正式信函，签名也应用手写，之后再于手写的签署下面打印姓名。 代表某人签名应该在自己的签署下行写下所代表的人名，之前加“pp.”（即拉丁语per pro的缩略形式，表示“for and on behalf of”），如： Yours faithfully, - Sophie Lee pp. Bob Taylor (The Managing Director) （即代表总经理签名之意） (8) 附件(Enclosure) 如果信中已说明有附件随信寄去，也要在信笺的左下角注明，便于收信人查阅。如果附件不止一个，应写上几个附件和是什么附件。附件英文可缩写为Encl.，Enc，或Encls。例如： Encl: Doctors Certificate (附：医生证明一张) Encls（或Enclosures）：4 Invoices (附：发票四张) HEADING （信端） DATE （日期） INSIDE ADDRESS （信内地址） SALUTATION （称呼） BODY OF LETTER （信的正文） COMPLIMENTARY CLOSING （结束敬语） SIGNATURE （签署） ENCL(S):（附件） (or P.S.)（或附言） 下面是日常生活中常用的几种专用信件实例。 A. 推荐信 (Letter of Recommendation) Sample 1 P.O. Box 3567 Nanjing University P.R. China 30 August 2003 Professor Ellis Browning Department of English Literature University of Cambridge Dear Prof. Browning, I have the pleasure of introducing to you Ms Hong Feng, the bearer of this letter, who is a former student of mine in Nanjing University. Ms Hong was a top student in our department, where she spent four years for her first degree in Modern English Language Studies, followed by three years of graduate study in the 20th Century English Novels. She has special in demonstration of her gift and creativity. She has now been accepted by Cambridge where she will spend 3 years working on her doctoral degree. Ms Hong has always been a delight to teach. In addition to her academic talent, she is pleasant, amiable and understanding. I have no doubt that you will enjoy being her teacher as well as her friend. I should be very much obliged if you can help her settle in and also give her necessary guidance in regard to her course work. Yours sincerely, Fan Wen Sample 2 Xiaxin Foreign Trade Co. Ltd. 23 Nanhua Road, Xiamen 5 May 1998 To whom it may concern, This is to introduce Mr. Chen Taiping, the bearer of this letter, who is the Marketing Manager of our Company. Mr. Chen Taiping has been assigned to do a marking research around the Country. We should esteem it a great favour if you would afford him the necessary information. Yours faithfully, Li Ling General Manager B. 感谢信 (Letter of Expressing Gratitude) June 12, 2003 Dear Dr. Smith, I would like to thank you for allowing me to observe classes as a visiting scholar from China in your nice department with so many talented and productive professors. My one year stay in your country will come to an end, and Im very happy to say that Ive enjoyed my time here. I really like your department and your faculty and staff members who are so kind, helpful, and pleasant to get acquainted with, to learn from, and to cooperate with. Your university is an ideal one to visit, to learn from and to do research in. During my one year stay here, I have studied several courses offered by your professors from whom I have learned a lot from their excellent class instruction. I feel I should say much more, but the language fails me at this point. Your department and your colleagues have given me a host of opportunities, so much pleasure, and good friends, and countless precious memories for which I am truly grateful. Thank you a million times for the good that you and your friends have done for me. I will always remember you and your friendship. May health, happiness, and progress be yours. Yours sincerely, Wang Xin C. 祝贺信 (Letter of Congratulation) CHINA SOUTHWEST AIRLINES (CSWA) Xiamen Office Address: Wenbin Villa, 68 Mid-Hubin Road, Xiamen Tel: 9008000 Fax: 606494 6 December 1994 Lucas TAECO Aerospace (Xiamen) Co. Ltd. 20 Diliao Road, Gaoqi International Airport Xiamen, 3610006 Dear Sirs, Please accept our most sincere congratulations on the new joint venture you have recently established in Xiamen. The British Lucas Aerospace corporation is a well-known international enterprise with an excellent reputation worldwide. We believe that the establishment of the Xiamen Lucas, following Lucas-Sydney and Lucas-Singapore, will inevitably make a tremendous contribution to the development of the aviation industry in Xiamen. May we have friendly cooperation in the future! Wishing you continuous success with the joint venture! Yours sincerely, Lin Chun Manager D. 邀请信 (Letter of Invitation) 19th Oct., 1999 Dear Susan, I hope that you and your husband havent any plan for the weekend on Oct. 28th, as we would like you to spend it with us at our home in the countryside. I am sure your husband can find some real fish here in the river, for its the best season for fishing. So bring your fishing clothes. And also bring your golf club, as we can also play golf here for there is a world-class golf court near. We hope that nothing will prevent you from coming, as were looking forward to your visit. Be sure to let us know what train you are to take so that we can meet you at the station. Cordially yours, Kitty White E. 申请信 (Letter of Application) Harbin Electric Motors Factory 412 Qianjin Road Harbin, Heilongjiang The Peoples Republic of China March 22, 1998 Mr. Herbert E. Beck, Jr. General Manager Standard Motors Corporation 4528 Southland Ave. Chatanooga, Tennessee 47115 U. S. A. Dear Mr. Beck, The reputation and growth of Standard Motors Corporation ahs led me to write this letter. Im interested in a management trainee position in your corporation. Currently, Im the assistant director of Harbin Electric Motors Factory in charge of testing and quality control. I have been granted a leave of one year to learn the advanced managerial skills and develop business contacts in the United States. As a trainee, I do not require a salary, but would appreciate if your can provide me with a stipend enough to support myself during the year. The Chinese government will pay all my travel expenses. In the past two years, I have read much about your corporation and its excellent management. To join you and work with you would be a great opportunity for me. Enclosed please find my resume and two letters of recommendation. If further information is needed, please let me know. Thank you very much for your consideration. Sincerely, Wu Shunxiang英语书信写作句式与套话常用的起首语有：1）Thank you for your letter dated Dec.22,1969.2)Many thanks for your letter of Sept.5，1997.3)A thousand thanks for your kind letter of June 5,1997.4)Your kind letter of November 22th arrived this morning.5)Your letter which arrived this morning gave me great comfort.6)In reply to your letter dated 4th July,I want to say7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.8)What a treat to receive your kind letter of May 5th!9)It is always a thrill to see your nice handwriting.10)First of all I must thank you for your kind assistance and high attention to me .11)With great delight I learn from your letter of this Sunday that 14)I am very much pleased to inform you that my visit to your country has been approved.15)I wish to apply for teaching position you are offering.16)I am too excited and delighted at your good news.17)I am very obliged to you for your warm congratulations.常用的结束语有：1）Awaiting your good news,2)Looking forward to your early reply,3)Hoping to hear from you soon,4)We await your good news.5)I hope to hear from you very soon.6)We look forward to your reply at your earliest convenience.7)I look forward to our next meeting there in Los Angeles.8)Your early reply will be highly appreciated.9)Any other particulars wanted we shall be pleased to send you.10)The help you give me is sincerely valued.11)I hope everything will be well with you .12)Please let us know if you want more information.13)I hope you always enjoy yourself.14)I wish you very success in the coming year.15)Please remember me to your family.16)With best regards to your family.17)All the best.18)With love and good wishes.1、投诉信开头: I am writing to inform you that I am dissatisfied （不满意）with your 结尾: I understand you will give immediate attention to （马上关注）this matter. I would like to have this matter settled by the end of 2、询问信开头: I would be most grateful（感激的）if you could send me information regarding/concerning（关于） I am writing to see if it is possible for you to provide me with information regarding 结尾: Your prompt（立刻的） attention to this letter would be highly appreciated（感激）. I am looking forward to hearing from you.3、请求信开头: I am writing to seek for your assistance（帮助） in 结尾: I would like to thank you for your generous（慷慨的） help in this matter.4、道歉信开头: I am writing to apologize（道歉） for I am writing to say sorry for 结尾: I sincerely hope that you will be able to think in my position and accept my apologies（道歉）.5、感谢信开头: I would like to convey（表达） in this letter my heartfelt thanks to you for 结尾: I must thank you again for your generous help.6、 建议信开头: I am writing to express my views concerning （关于） You have asked me for my advice with regard to and I will try to make some conducive可行性的suggestions.表达建议常用句式和套话 I feel that it would be beneficial（有益处的） if I would like to suggest that You may consider doing 结尾: I would be ready to discuss this matter to further details.7、求职信开头: I am writing to express my interest in your recently advertised position for a waitress I am writing to apply for the position of the sales manager advertised in China Daily yesterday. 结尾:I believe I have the qualifications（资格） and experience for this post（职位）, and am therefore enclosing my resume.Thank you for considering my application and I am glad to be called at any time for an interview.If you need to know more about me, please contact me at 8、推荐信 开头: I would like to present （人名） for your consideration in your search for a qualified manager. 悉闻贵处欲招聘有能力的经理，谨向您推荐某某。With reference to your requirements, I shall, without reservation, recommend （人名） as an ideal candidate. 参照您提出的要求，我诚心地推荐某某作为理想的候选人。结尾: Therefore, I dont hesitate to recommend （人名） as the right person for your consideration.在此，向您推荐一位合适人选。Any favorable consideration to this letter would be considered a personal favor.如对此信稍加关注，则本人不胜感激。9、 寻找失物信 开头: I am writing this letter to see if it is possible for me to have my camera back. 结尾: I would really appreciate（感激） it if you could 10、邀请信 开头: I am writing to invite you to I wonder if you could come A will be held in and I would like to take this opportunity（借此机会） to invite you to 结尾: My family and I would feel honored（荣幸的） if you could come.We would be looking forward to your participation（参加） in the party.Please le us know as soon as possible if you can come and tell us when you can make the trip.I really hope you can accept our warm welcome and sincere invitation.书信样文邀请信 ：1邀请的原因 2。具体时间、地点、活动 3。确认对方来否Dear Professor Coster:All our English teachers who have attended your lecture on British Literature（英国文学） are deeply impressed by your thorough knowledge（渊博的知识） and profound understanding （深刻的见解）of the subject. We would like to know if you could come, as our guest of honor（贵宾）, to the National Seminar（研讨会） on Shakespeare which is to be held on our campus between October 11 and 17, and deliver a speech（发表演讲） on whatever subject that interests you.I can assure （向。保证）you that well make everything convenient to the speaker.Please let us know as soon as possible if you can come and tell us when you can make the trip. Sincerely yours, Wu Zheren Chairman English DepartmentDear Jean,Thanks so much for your letter, which arrived yesterday. Im very happy to hear that youre coming to New Haven this summer. You say that your English course at Yale（耶鲁大学） lasts five weeks, but youll be on holiday so I hope youll be able to come and see us.We have a spare room（空房间）, so theres no problem about putting you up（供某人住宿）, and youre welcome to stay for as long as you like. Were not going away this summer, so theres no problem about arranging dates.Please write soon and tell me if you can come. My best wishes to your parents. My parents send their kindest regards. Love, HelenDear sir or madam: We would like to invite you to the presentation（展示会） of our new product. The presentation will take place at Hilton Hotel, from 9 oclock a.m. to 5 oclock p.m.on July 3rd, 2004. There will also be a reception（招待会） at 12 a.m. We hope you and your colleagues（同事） will be able to attend. The Clinton Company is a leading producer of high quality. As you well know, recent technological advances（进步） have made increasingly affordable to the public. Our new models offer superb quality and sophistication（高级） with economy, and their new features give them distinct advantages over similar products from other manufacturers. We look forward to seeing you on that day. Just call our office at 0126-89853 and we will be glad to secure a place for you. Sincerely yours, Julie Smith President of Clinton Company申请信 ：1申请目标 2。个人情况及申请原因 3。希望对方尽快答复Dear Sir or Madam:I would like to be considered as a candidate for ( Im writing to apply for) the assistant computer programmer position advertised in The Daily News on June 28, 2005.I am presently finishing my degree in Computer Science at Peking University. I have taken every computer course offered at the university and have a good background in many computer languages. For the past two years I have worked part-time at a computer shop, where I have gained experience in sales and computer programming. I have enclosed a copy of my resume to give you further information about my experience. I can come for an interview at your convenience. I look forward to hearing from you. Sincerely, Tina CopeDear Sir:I would like to apply for admission to Harvard University for a degree in law starting next September. I received a B.S. degree （理学士）in business from Shandong University in May of 2004. Since then, I have been working for legal services in Jinan.Im very interested in Harvard University because of its concern for overseas students and its good programs in legal training. Please send me the appropriate application forms and any information you have about the undergraduate law program. I will also need to know the necessary information about TOEFL requirements because English is not my native language.I look forward to hearing from you.Sincerely,Hasan Halkali感谢信 ：1表示感谢。2。详细写对方为你做的事情，并且说明它对你意味着什么。3。希望今后能回报。Dear Daniel:Thank you very much for the wonderful holiday vacation I spent with you and your family.Your mother is such a terrific cook! I think I must have gained 10 pounds in just a week I spent with you. I really appreciate your taking time off from work t