如何组织会议In EnglishPPT课件

.,1,HowtoRunaMeeting,SharonAnderson,M.D.AssociateDeanforFacultyDevelopmentunproductivemeetingscostmoreOnesuccessfulcompanybannedmeetingsbetween9a.m.and4p.m.;othershavea“meeting-freeday”eachweek;othershavestandupmeetings(dontsitdown).,.,3,CharacteristicsofEffectiveMeetings,PurposeandgoalsaresetinadvanceAppropriatepeopleareattendingAgenda(withtimeframes)ispreparedanddistributedinadvanceBackgroundinformationisdistributedinadvance;participatoryassignmentsaremadeMeetingisactivelymanagedMeetingendswithwrap-up,includingactionitemsandassignmentsWrittenminutesaredistributedpromptly,.,4,6MainFunctionsofMeetingsJay,A.HarvBusRev54:43,1976,#1-Themeetingdefinestheteam.Thosepresentbelong,thoseabsentdonot.#2-Themeetingiswherethegrouprevises,updates,andaddstowhatitknowsasagroup.#3-Themeetinghelpseachindividualunderstandthecollectiveaimofthegroup,andthewayinwhichhis/herownandothersworkcancontributetothegroupssuccess.,.,5,6MainFunctionsofMeetingsJay,A.HarvBusRev54:43,1976,#4-Themeetingcreatesinallpresentacommitmenttothedecisionsitmakesandtheobjectivesitpursues.Realoppositiontoadecisionusuallyconsistsof1partdisagreementwiththedecision,to9partsresentmentatnothavingbeenconsultedbeforethedecision.#5Ameetingmaybetheonlyoccasionwherethegroupactuallyexistsandworksasagroup,andthesupervisorisactuallyperceivedastheleaderoftheteam.,.,6,6MainFunctionsofMeetingsJay,A.HarvBusRev54:43,1976,#6Ameetingisastatusarena.,.,7,CommonProblemsandSolutions,ProblemParticipantsdontshowup,orParticipantsshowupcoldandunpreparedtoaddresstheissues/topicsitbogsdownthemeeting.,SolutionsPrepareanddistributeagendawellinadvanceDistributebackgrounddataandinformationbeforethemeetingMake“assignments”todoresearchandcompiledata,orevenjustthinkaboutanissueThiscreates“activeworriers”readytoparticipate,.,8,MeetingRoomArrangementsShoopBL,IEEE.,TheaterStyleLeaderhasgreatpowerbyposition.Participationandinterruptionbyaudienceislimited.U-ShapedStyleEqualityofmembership.Nodoubtofwhotheleaderis.Goodvisibilityforvisualaids.CircleStyleDemocratic:equalityisstressed.Greatvisibilitybyparticipants.Obviousbodylanguage.Excellentparticipation.,.,9,CommonProblemsandSolutions,ProblemNothingthatweagreedtodointhemeetingever“getsdone”.,SolutionsPromptlyprepareanddistributetheMeetingReport(minutes)withhighlightedactionitemsBesureeachactionitemisclearlytasked(who,what,andbywhen)Monitoractivities,progressandissueremindersRe-assignincompletetasksto“doers”,.,10,TheImportanceofMinutes,Howessentialwasthemeetingifitsnotworthrecording?Minuteswillbringnon-attendeesuptospeed,andremindattendeesofdirectionstakenGoodwaytoremindpeopleoftheirassignments(actionitems)Markingattendees(andthoseexcusedand/orabsent)isagentlenudgeIncludetime/locationofnextmeeting,.,11,Minutesvs.ActionNotes,ActionNotesmaybemoreeffectivethanminutes(orgoodsupplementtosame)CanandshouldbedistributedpromptlyUsedtohighlightfutureactionratherthanpastdebateDontrecordallthenarrative,butrecorddecisionsandactionitems/tasks,.,12,SourcesandBibliography,JayA.Howtorunameeting.HarvardBusinessReview54(2):43-57,1976ShoopBL.H/organizations/rab/scs/Officer-Training/Presentations/Effective_Meetings.pptWhiteC.CenterforParticipatoryC/Toolbox/tbxmeeting.htmlMakingMeetingsMoreeffective./profdev/Craume