外事文书写作1.ppt

外事文书写作,Sept.16th,2012,BasicRequirements:”5C”,Clarity：意义明晰Conciseness：用词简洁Courtesy：礼貌周到Completeness：信息完整Correctness：语言准确,Alittleneglectmaybreedmischief,Forthewantofanailtheshoewaslost,Forthewantofashoethehorsewaslost,Forthewantofahorsetheriderwaslost,Forthewantofariderthebattlewaslost,Forthewantofabattlethekingdomwaslost,Andallforthewantofahorseshoenail.BenjaminFranklin,因为少了一颗马蹄钉而掉了那马蹄铁，因为掉了那个马蹄铁而失去了那匹马，因为失去了那匹马而缺了那骑兵，因为缺了那骑兵而输了那战役，因为输了那战役而丢了整个国家，悔之晚矣！全是当初少了一颗马蹄钉。本杰明富兰克林,Ifyouwanttobeloved,loveandbeloveable.Ifyoudontwanttobeforgottenassoonasyoupassaway,eitherwritesomethingthatisworthreading,ordosomethingthatisworthwriting.,Attwentyyearsofage,thewillreigns;atthirty,thewit;andatforty,thejudgment.Ifamanemptieshispurseintohishead,noonecantakeitfromhim.,20岁时起支配作用的是意志,30岁时是机智，40岁时是判断。如果一个人倾其所有以求学问，那么这些学问是没有人能拿走的。,Loveyourneighborbutdontpulldownyourhedge.Silenceisnotalwaysasignofwisdom,butbabblingiseverafolly.Contentmakespoormenrich;discontentmakesrichmenpoor.,爱你的邻居，但不要拆掉你的篱笆。沉默不一定是智慧的标志，但唠叨永远是一项蠢行。知足使贫穷的人富有；而贪婪使富足的人贫穷。,Doyoulovelife?Thendontsquandertime,forthatisthestufflifeismadeof.,交际信函,私人信函商务信函社交信函（邀请函、祝贺信、感谢信、慰问信、道歉信、吊唁信）,格式,齐头式BlockedStyle缩进式IndentedStyle,BlockedStyle,DateInsideAddressSalutation,_.ComplimentaryCloseSignature,IndentedStyle,DateInsideAddressSalutation,_.ComplimentaryCloseSignature,Invitation:邀请函,Opening：开头语Focus：中心部分Closing：结语,Accepting接受pleasurereiteratetimeandplace,Declining谢绝thanksdisappointmentandpityspecificreasons,SentencepatternsforInvitation,ItiswithgreatpleasurethatIinviteyouto/ImmostpleasedtoinviteyoutoItisagreathonorformetoinviteyoutoWearegivingapartyonandshouldliketoinviteyouto16,Weshouldbedelighted/glad/pleased/honoredifyoucouldcometo/attendYouarecordiallyinvitedtothedinnerparty.Imlookingforwardtoyourearlyreply.Ifyouhavequestions,pleasecall/contact,Accepting,Iwasverypleasedtogetyourinvitation.Idbegladtocomeandlookingforwardtoseeingyou.IhavepleasureinacceptingyourinvitationtodinneronIllbethereontime.Itsverykindofyoutoinviteusforandwewouldlovetocome.,WearesincerelyhappytojoinyouNothingwouldgiveusgreaterpleasurethanacceptingyourkindinvitation.,Declining,Iappreciateverymuchyourkindinvitation,butIregrettosaythatIhaveanotherengagementonthatday.IamsorrythatIshallnotbeabletojoinyoubecauseIambadlysick.Pleaseacceptmysincereregretatnotbeingabletojoin,Unfortunately,itwillbeimpossibleformetobeabletoattheopeningceremony.Mostunfortunately,weshallbeunabletoavailourselvesofyourkindinvitationonaccountofapreviousengagement.,Weavailourselvesofthisopportunitytoexpressourheartfeltgratitudetoyou.,注意事项,写清时间、地点等重要信息，不能模棱两可。如果事件场合需要受邀请人着装正式，必须指明。如果是邀请别人参加会议，需要提及是否需要一定金额的费用。,要写清楚是否需要被邀请人回复信函。掌握好时间，提前送出邀请函。,Practiceinclass,请给JackHanson写一封信，感谢他上个周末的精彩演讲，并邀请他参加本周六（12月15日）晚上7点在假日旅馆举行的晚会。,Mr.JackHansonRm.20202,JianGuoHotel,20JinhuaRd.XianShanxiDec.12th,2011DearMr.Hanson,Wearedeeplyimpressedbyyourlecturelastweekend.Alsowefeegreatlyindebtedtoyouforyourhelp.Wearehavingadinnerpartyat7:00p.m.thisSaturday,Dec.15,atHolidayInnandshouldbedelightedifyoucouldjoinus.,Lookingforwardtoseeingyou.Sincerelyyours,JimHester,邀请函复函,假设你是JackHanson,收到邀请函后请给对方回复，复函中表明由于有约在先，不能赴约。,Dec.12th,2011DearSir,Idoappreciateyourkindinvitation,butIamsorrythatIcannotdinewithyouatHolidayInnonSaturday,Decemberthefifteenth,atsevenoclockp.m.Unfortunately,Ihavealreadymadeanengagementforthatevening.IhopeweshallhavetheopportunitytosayYESatsomefuturetime.Sincerelyyours,JackHanson,请把下面句子按照正确的顺序排成一封完整的邀请函,About200participantsareexpectedtocomeformallovertheprovince.Itismypleasuretoformallyinviteyoutoattendtheannualseminar“OnstocksandStockExchanges”onTuesday,September12th,2006,atLijiangHotel.Moredetailsontheseminarwillbeavailablethreeweeksfromnow.,Imlookingforwardtohearingformyousoon,andIhopethatyouwillstartearliertomakeyourplanfortheseminar.Therefore,itwillbeavaluableopportunitytoexchangeinformationandmeetcolleaguesandexperts.25,ThankyouverymuchforyourkindinvitationtodinnernextMonday,butIsorrythatImunabletoacceptbecauseof_.（我有约在先）Wearesincerelyhappyto_.（参加你举办的自助晚餐会）Iregret_.（我不能来参加开幕式）。,（我们希望你们能应邀光临）_andifyouwouldkindlyindicatethetimeofyourarrival,wewillarrangetomeetyou.（真是太遗憾了）_tohavetoturndownyourmosttemptinginvitation.,LettersofCongratulations,Opening（开头语）Focus（中心部分）Closing（结语）,35,Congratulationsonsth/tosb.OnbehalfofIwouldliketosincerelycongratulateonTosomepeopleitisonlyJuly4th,buttomethisdaywillalwaysberememberedasthebirthdayofmybestfriend,Wealwaysknowyouwouldpickagoodone.Eternalhappinesstoyouboth.Wishyoubothalifetimeofhappiness.Congratulationsonyourlatestpromotion.Iknowthatyouwilldowellinyournewjobbecauseyouthriveonresponsibility.,ItiswiththegreatestpleasurethatIofferyoumysincerecongratulationonyourwinningtheprize.Iknowthatisfollowedbyyearsofhardworkonyourpart.Itisawell-deservedrecognitionofyourexcellentwork.,Wewishyougoodluckandprosperitywithyournewstore.Congratulationsonthecompletionandopeningofanewoffice.,注意事项,主题明确，情感真挚。要表现出真诚喜悦之情，并致以衷心的祝福，给人以鼓舞和力量。内容切实，评价恰当，不能言过其实。行文规范，语言精炼，篇幅简短,Practice,你是TomJackson,时值圣诞和新年，请代表你公司为全体顾客朋友撰写一封祝贺信，祝福大家圣诞、新年快乐，并希望新年合作愉快。,DearSirs,Astheyearisdrawingtoanend,wewouldliketotakethisopportunitytothankourfriendsandcustomersfortheircontinuedconfidenceandpatronage.Wesincerelyhopethatourpleasantrelationshipwillcontinueformanyyearstocome.,40,WesendyouandyourfamiliesourbestwishesforChristmasandaveryprosperousNewYear.Sincerelyyours,TomJackson,delightedcooperationpromotionrecognizesuccessconvey,DearMr.Rochester,Allowmeto_mycongratulationsonyour_toMinisterofTrade.Iam_thatmanyyearsserviceyouhavegiventoyourcountryhavebeen_andappreciated.Wewishyou_inyournewpostandlookforwardtocloser_withyouinthedevelop-mentoftradebetweenourtwocountries.,expertisebrilliantoutstandingappreciate,DearMr.Thompson,Congratulationsonan_firstyearatGrattanPublicRelationsInc.Agrowingcompanylikeoursneedsand_peoplewithenergy,_,andintuition.Weareallpredictinga_futureforyou.Yours,Rita,PublicSpeeches:祝词,标题日期称谓YourExcellencyMr,PresidentYourRoyalHighnessthePrinceYourMajesty正文,44,Wewouldliketothankyouforcomingtovisitourcompany.Iwouldliketoextendmywarmestwelcometoallofyou.Itisagreathonorandprivilegetohavesuchadistinguishedgroupofpeoplevisitourcompany.,Wewillmakeanall-outefforttomakeyourvisitcomfortable.IhavethehonortoexpressthiswelcomeonbehalfoftheChinesegovernmenttotheDelegationofJapan.,答谢词45,Iamgreatlyindebtedtotheorganizersofthismeeting,whohaveworkedhardtomakeitasuccess.Idliketoexpressmysincereappreciationofyourinvitingandwelcomingmetothisinternationalseminar.,Nowordscandescribeourfriendshipandjoywefeltonthisvisit.Icanassureyouthatmanyfineimpressionswillforeverremaininourmostcherishedmemories.,Myheartfeltthanksgotothecommitteefortheirdiligentworkinplanning,arrangingandorganizingalltheseactivitiesforthisconference.,欢送词45,ItisveryunfortunatethatMr.Johnwillbeleavingus.Weenjoyedeveryminutethatweworkedwithyou.Wewerefortunatetohaveworkedwithyouforsomanyyears.,Thankyouforallgoodtimesaswellasthebad,forwehavelearnedalotfromyou.Yourleadershipandcompanywillsurelybemissedbyeveryonehere.Youhavebeenaninspirationtoallofus.Youha