备忘录是一种录以备忘的公文主要用来提醒

1、陈习东lThe Writing Test has two parts.Part 1 Input: Instructions Task: Writing an e-mail, short memo or note (40-50 words)Part2 Input: letter, memo or note Task: Writing a letter, short report or proposal (120-140 words)Length: 45 minutes (15m + 30m)Number of points: 30 (10 +20) raw score points/ 25% o

2、f totalThe Writing Test assesses performance in several areas:ltask completionlorganization of ideaslappropriatenesslrange of vocabulary and accuracy of grammar and spellingSuccessful task completion means fulfilling all parts of the task appropriately. Even a grammatically perfect answer may still

3、get a low mark if it does not include all the necessary information.Keep to the word limit. If you are below it, you have probably not fully completed the task. If you are above it, you have probably included unnecessary information.Task completion is so important that you can get high marks even wi

4、th minor language mistakes.Show a range of vocabulary, where possible. Try not to repeat words.You can organize your ideas in several ways, such as: addition (e.g. also, as well, furthermore) contrast (e.g. but, although, however) sequence (e.g. first of all, then, after that).Use headings, paragrap

5、hs and bullet points to improve clarity in memos and reports.Use language which is appropriate to the type of writing. Short forms, e.g. Im, are acceptable in notes and some e-mails and memos but not in formal letters or reports. Check your writing carefully when you have finished.Preliminary l一、概述l

6、备忘录是一种录以备忘的公文。主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。 l 二、备忘录写作注意事项l 1. 在date, to, from, subject字样后填上相应的内容。l 2. 在上述字样下面空两行写正文。l 3. 一般不用称呼和结尾礼词。l 4. 发文人的姓名首字母写在与正文末行空一行的地方。l TO: Henry Smith, Sales Managerl FROM: Jack Wong, Personnel Managerl DATE: May 4, 2006l SUBJECT: Applicants for Sales

7、PostlSome resumes you send him.lAsk him to choose out whom they want to interview.lYou will arrange interviews for him.l TO: Henry Smith, Sales Managerl FROM: Jack Wong, Personnel Managerl DATE: May 4, 2006l SUBJECT: Applicants for Sales PostlAttached are the resumes and certificates of four applica

8、nts who have applied for your department position.lPlease evaluate these applicants and then recommend people you want to interview to me. As soon as I have the names, I will make arrangement for the interviews.lJ.W. l To: Ted Fengl Date: Oct. 1stl From: Nancy l Time: 17:42l Topic: Delay of arrivall

9、Pauls flight No. is JL608. lMeeting you at 5:00 pm. today at the airport.lDriving him to Holiday Inn. l To: Ted Feng Date: Oct. 1stl From: Nancy Time: 17:42l Topic: Delay of arrivallPaul called for you, just when you out. He will arrive at 5:00 am tomorrow on flight No. JL608. You are requested to m

10、eet him at the airport and drive him to Holiday Inn. l NancylYou have to cancel a meeting with James Lewis, a senior manager in your company, at very short notice.lWrite an email to Mr. LewislApologizing for the cancellation .lExplaining why this was necessary.lSuggesting a date when you are free.lW

11、rite 30-40 words on your Answer Sheet.l15minutes for you to write it.Hello JamesI must cancel our meeting on 25 November.The reason for the cancellation is, I will attend the meeting with John Brown, the sales Manager.He can meet us on 28 November, is it ok for you?JoannalBand 3lDear Mr. Leweis,lIm

12、afraid, I must cancel our meeting. I must go to London. We have problems there. So I would say we make another date for our meeting.lWhat do you think about the 10 December 2006? Please give me an answer soon.lKind regardslKatja SteinlBand 5lYou would like to attend a sales conference in New York ne

13、xt month, but your department is trying to reduce expenses.lWrite an email to your manager, Rose Carpenter:l lAsking him allow you to go to the conference.l Explaining why you think you should go.l Suggesting how you could reduce the cost of the trip.l Write 30-40 words on your Answer Sheet.l15minut

14、es for you to write it.lCould you allow me to go to the conference, please. I am very interesting in sales and it should be an advantage for my career. If you agree, I could go by car with my colleague to reduce the cost. ThankslBand 4lSear Mr. Carpenter,lI would like you attention on the sales conf

15、erence in New York next month. In fact I think I could meeting own customers and make discover the new technologies of the laboratory.lI know you a reduce of cost policy, but if I take a old charter and I stay one day-in order to two days and that I launch a sandwich. lBand 2lYou plan to attend a se

16、minar next week and you think your colleague Liz will also be interested in going.lWrite a note to your colleague,Liz:l lWhat the seminar is about.lExplaining why you think it would help in her work.lSuggesting that you travel to the seminar together.l15minutes for you to write it.lLiz,lI write to y

17、ou because I will attend in a seminar next week. I think its interesting because it refers to our actually job.lI suggest that you could be interested and we could travelling together. I wait your answer. l lBests regardslChrislBand 3lLiz,lThere will be a seminar about new recruitment ways. I think

18、you could be interested in attending it as youve just got this position as Human Resources consultant. Would you like to travel with me?lPlease answer me ASAPlBand 5lIn the office where you work, there is a problem with the computers.lWrite an email to Bob Hargreaves, the IT engineer at your company

19、:l lSaying which office you work in.lDescribing what is the wrong with the computers.lRequesting repairs as soon as possible.l15minutes for you to write it.lDear BoblI work in the headquarter and have some problems to start the consolidation program. I have got the following error message there is n

20、ot enough space.lCould you please check that for me?lThankslClaudia lBand 4lHello BoblIn the Quality dept. where I work, we have a problem with our computers. From Monday we have not been able to log on the MRB program.lCan you please come and repear this as soon as possible.lRegards lBand 5l You ha

21、ve to organize an urgent meeting at 9am tomorrow with all the staff from your department.lWrite an email to the staff:l saying when the meeting will bel telling them where the meeting will bel explaining what the meeting will be about.lWrite about 30-40 words on your Answer Sheet.lThere will be an u

22、rgent meeting about our new product at 10am tomorrow in the new conference room. I hope you can all come on time.lYou have ordered some office equipment. However, some of this equipment will arrive a week later than planned.lWrite a memo to all staff:l saying which equipment will be delayedl explain

23、ing when it will be arrivedl apologizing for the delay.lWrite about 30-40 words on your Answer Sheet.lMemolTo: All StafflFrom: Supplies ManagerlDate: 1 March 2007lSubject: New equipmentlI have ordered some new PCs and monitors.lUnfortunately the monitors will arrive in the second week of October. I

24、apologize to the people who are waiting for a monitor.lYou work for an international company in Los AngeleslYou have arranged to meet a colleague, Carole Buckley, in the New York office on 3 February.lWrite an email to your colleague:l confirming the date of your visit to New Yorkl suggesting what t

25、ime the meeting should startl inviting her to dinner after the meeting.lWrite about 30-40 words on your Answer Sheet.lIm coming to New York office on 3 February to the meeting. Is it possible to start at 11am?lAfter that, would you like to have dinner with me?l lYou are attending a conference in the

26、 USA next week and will need secretarial help during the trip as your PA is away on holiday.lWrite a memo to the Human Resources Manager:l requesting a temporary PA for the tripl explaining why your PA cannot go with youl giving the dates of your trip.lWrite about 30-40 words on your Answer Sheet.lT

27、o: Human Resources ManagerlFrom: John JoneslIm attending a Conference in the USA next week on 18th & 19th March and my PA is on leave so could you arrange a temporary PA for the trip?lThanks lRead this part of a letter from John Biggs, who is the president of a business club.lAs President of the Cli

28、fton Business Club, I would like to invite you to speak at our annual dinner on 5 July. The dinner which starts at 7:30pm, will be held at the Mayflower Restaurant, Clifton.lI hope that you are able to accept the invitation and would be grateful if you could give me the subject of your talk, so that

29、 I can include it on the invitations to our members. lI look forward to receiving your reply as soon as possible.l accepting the invitationl telling him the subject of your talkl asking how long the talk should bel enquiring whether accommodation will be arranged for you.lI am writing to accept your

30、 invitation. I am going to talk about the new economy. I would like to know how long the talk should be, so that I can prepare it.lRead this part of a letter from the conference organizer at Greenwood Conference Centre.lThank you for your enquiry about conference facilities at Greenwood Conference C

31、entre. I enclose a brochure containing further details of the accommodation and conference facilities which I mentioned on the phone.lI am now able to confirm that Greenwood is available for up to 50 participants on the weekends of 20-22 April and 5-7 May 2007.lPlease do not hesitate to contact me i

32、f you require any further information.lWrite a letter to Mr. Stanton, the conference organizer:l informing him which dates you would like to bookl telling him how many participants there will bel giving details of the type of accommodation requiredl asking him to confirm the cost of the weekend.lDea

33、r SirlI am writing to inform you that I would like to book from April 21 to April 22. In the conference, there will be 45 participants. Besides, I would like 20 single rooms with bathroom accommodation. I would like to have 46 computers, a fax machine, and a printer.lPlease, let me know the cost of

34、the weekend.lI look forward to hearing from you soon.lYours faithfullylLilian LortenlMary Brown at Head Office called to invite staff from our branch to have a tour round their new building. Could you reply? 20 people definitely want to go.lShe wants to know which departments wed be most interested

35、in seeing. She didnt say anything about what time the tour would start. Could you please check?lThanks.lWrite an email to Ms Brown:l thanking her for the invitation to Head Officel telling her how many people are planning to gol asking about the time of the visit.lDear MarylThank you for your invite

36、 to your new Head Office. I want to tell you the number of participants for the visit will be 20 people.lMy colleagues and I would to see the Financial Department and also the Sales Department, and naturally the IT Department.lI would like also to know the time for the visit.lBest WisheslPim Schuler

37、lTo:lFax No:lFrom: Sally SaunderslDate: 1 March 2002lPages (incl cover)lThank you very much for your letter, enquiring about availability of conference facilities at this hotel for 1-4 September. I note your request for a special menu for the conference dinner on your final evening. You will find su

38、ggestions enclosed.lUnfortunately, during the week you have chosen for your conference, there is a trade fair. Therefore, we have very few single rooms available. I could offered you twin-bedded rooms, or perhaps you would consider moving your conference to the following week?lI look forward to rece

39、iving your booking and choice of dishes for the conference dinner.l thanking her for her faxl confirming your original dates for the conferencel booking 20 twin-bedded roomsl telling her which dishes from the menu you require for the conference dinner. lDear Mrs. SaunderslThank you for your fax. I a

40、m afraid I confirm my original dates for the conference because we can not move it to the following week.lI am going to book 20 twin-bedded rooms. About the special menu. I would like some typical dishes because most of the participants come from other countries.lI look forward to hearing from you.l

41、Your sincerelylSituationlEdward Smith, Chairman of the Board of Directors, informs heads of all departments and all employees that the general manager has been changed.lMr. David Melman resigned his position as General Manager on December 4, 2007lHe has no authority to act the duty of the General Ma

42、nager from that date.lMr. Jim Towers has been appointed our new General Manager lWrite about 30-40 words on your Answer Sheet.lTo: Head of Every Departmentl All EmployeeslFrom:lDate:lSubject: Change of General ManagerlI am writing to inform you that Mr. David Melman resigned on December 4, 2007. He

43、has no authority to act for this firm from that date.lThe Board has voted to appoint Mr. Jim Towers our new General Manager to succeed Mr. David Melman.lSituation:lManager T.C. apologize for the postpone of the Christmas Party until after the New Year.lEveryone can call Lucy, their events coordinato

44、r to talk about his idea.lContact Lucy outside of business hours regarding this matter. l Write about 30-40 words on your Answer Sheet.lWe apologize the postpone of the Christmas Party until after the New Year. Anyone interested in volunteering to help out with the event is encouraged to call Lucy,

45、our events coordinator. Lucys cell phone number is 222-3098. Please contact Lucy outside of business hours regarding this matter. lThank you. lT.C. lSituation:lBob Fu, Sales Department writes a memo to Robert Smith, Sales Manager on his terminating engagement.lInform his decision lExplain the reason

46、lAnnounce when he will leave the companylWrite about 60-80 words on your Answer Sheet.lTo: From: Date: May 6, 2001Subject: Terminating Engagement Mr. Smith, I have worked in the Sales Development as a salesman for six years, and I have been satisfied with this position.However, a friend introduced m

47、e to Goldlion Company, and I have decided to accept a post that will give me greater possibilities for promotion and an increase in my salary. I therefore write this memo as formal notice to terminate my engagement with you one month from todays date.lSituation:lYou are a student of Biology Departme

48、nt lYou are badly in need of an extra microscope in your experimental work.lAsk the teacher of the Lab to issue a microscope to you as soon as possible lTo: From:lSubject: Microscopel lDear Sir,lIm a student of Biology Department and we are badly in need of an extra microscope in order to improve ou

49、r experimental work.lOur experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.l lWith kind regards.l lYours sincerely,l lXYZlSituation:lYou ask for a casual leave of absencel Explain the reason of your leavelTell him

50、 the datelWrite about 30-40 words on your Answer Sheet.lTo: From: Date: lSubject: Casual Leave of Absence lPeter, I would like to ask for a casual leave of absence for one day on May 24th, this Wednesday. For my toothache makes me almost mad.lI apologize for the inconvenience my absence from work ma

51、y cause. lThanks. lSituation:lYou are the Chairman of the Students UnionlWrite a memo of about 60-80 words to the Student Service Department and ask them to fix a telephone for each dormitory. lProvide the reasons to support your suggestionlDear Sir,lAs a university student, we need to cope with the

52、 daily increasing communications with teachers, friends and people outside the campus.lWe need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of c

53、ommunication. I hope that you will pay attention to this problem and solve it as soon as possible. lRegards.lYours，lLi MinglSituation:lyou are the Personnel Manager, and you have received a letter for requesting for paid education leave from an employee. Write him a memo as a reply .lThe result of h

54、is requirement. lThe reason for rejecting. lSome suggestionslYou should write about 60-80 words.lTo: From: Date:lSubject: Request for Paid Education LeavelIn response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.lWhile we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization. lI would like to point out that you could gain advantage to apply for leave without p