商务英语写作

1、 Learning Objectives: Identify the difference between shipping instructions and shipping advice. Understand the necessity of booking shipping space in advance. Know the correct treatment of the non-delivery of the goods. Master certain procedures of shipment effecting. Transshipment and partial ship

2、ments Background information 1. Shipping advice Vs shipping instructions Before shipment, the buyers generally send their shipping requirements to the sellers, informing the packing, shipping mark, mode of transportation, etc., known as the shipping instructions. On the other hand, the sellers usual

3、ly send a notice to the buyers immediately after the goods are loaded on board the ship, advising them of the shipment, especially under FOB or CFR terms. Such a notice is known as the shipping advice 在货物装出之前,进口商可向出口商发出装船指示,即shipping instructions,指示一些装船注意事项.另外出口商在装船后, 应立刻给以装船通知,即shipping advice, 告诉买

4、方装船的相关内容. 2. Various activities for shipment Shipment, one of the indispensable terms of sales contract, signifies the sellers fulfillment of the obligation to make delivery of the goods. In practice, shipment involves such procedures as clearing the goods through the customs, booking shipping space

5、 or chartering a ship, completing shipping documentation, dispatching shipping advice. There are three parties involved in the movement of goods: the consignor or the shipper (who sends goods), the carrier (who carries the goods), and the consignee (who receives the goods at the destination) 一. Lang

6、uage points of the specimen letter 1. a faxed dated Nov.7, asking about 2. woolen sheeting 3. originally scheduled for 15, Nov. 4. Its a pity that 5. be in urgent need of 6. your deferring/delay in 7. cause sb inconvenience 8. fulfill the order 9. supply the goods in time 10. do ones utmost to deliv

7、er the goods 二. How to write a letter to urge the delivery of the goods 1. remind the seller of the original schedule for shipment. 2. explain why you urge the delivery. 3. inquire about the reason of deferring in delivery. 4. hope (for prompt delivery). 一. Background information The sellers usually

8、 send a notice to the buyers immediately after the goods are loaded on board the ship, advising them of the shipment of the ordered goods, the steamer, the sailing date, packing conditions, and the shipping documents enclosed. 二. Language points of the specimen letter 1. take the pleasure in doing s

9、th 2. under the contract 3. dispatch per SS “East Wind” sailing fromto 4. assure sb of 5. the goods reaching you in good condition 6. be packed in special container 7. on/upon arrival 8. any complaints as to 9. notify sth to sb 10. the shipping company 11. enclosed please find 12. shipping documents

10、 13. consignment 14. non-negotiable bill of lading 15. commercial invoice 16. certificate of origin 17. certificate of quality 18. packing list 19. insurance policy 20. survey report 21. the shipment will reach you in good order 三. How to write a letter to give shipping advice. 1. inform the dispatc

11、h of the ordered goods (stating the steamer, sailing date and ports) 2. ask for immediate examination of the shipment and quick notification of any possible damage. 3. call attention to the shipping documents enclosed. 4. hope. 一. Background information If the consignor is in urgent need of dispatch

12、ing the ordered goods, and there are few vessels sailing for the destination port, it is often necessary to write or e-mail the shipping company to book shipping space in advance. 二. Language points of the specimen letter 1. as a rule 2. vessels, liners, tramps are few and far between. 3. shipping s

13、pace will be fully booked up 4. we are approaching you to 5. we shall highly appreciate it if/ it will be highly appreciated if 6. ship the goods in one lot 7. on/about 15 May 8. be in a position to do 9. offer sb the shipping space for the whole lot 10. favor sb a chance of doing sth 11. make parti

14、al shipments of the goods. 12. take good consideration of 13. let us have your favorable reply 三. How to write a letter to book shipping space in advance 1. explain why you wish to book shipping space in advance (e.g. urgent need of dispatching, few vessels, etc.), stating the purpose of writing. 2.

15、 advise how you wish to book shipping space (shipping the goods in one lot or making partial shipments, date of shipment and quantity of shipment) 3. hope 一. Background Information As a rule, before the ordered goods are shipped, the buyer will give shipping instructions as to the shipment packing a

16、nd shipping marks. Packing plays an important role in product sales. Normally, packing can be classified into shipping packing and sales packing. The former is also termed as outer packing or big packing, while the latter is also called inner packing , small packing or direct packing. Shipping Mark

17、is a mark to identify the goods or cargoes. So that goods can be identified easily and faster. The shipping mark is one of the important description on the Bill of Lading, Invoice and Packing list. It usually is a Diamond shaped with the companys name or the consignees name on it. 运输标志是指在运输包装上用文字图形和

18、数字制作的特定记号和说明事项,其作用是在保管装卸运输过程中便于识别货物,防止错发错运,并便于收货人收货. 运输标志俗称唛头(SHIPPING MARK)一般由三部分组成 1图形和文字字母 2目的港名称 3件号 标准唛头标准唛头: 是国际标准化组织是国际标准化组织(ISO)规定的规定的,它由它由4行组成行组成,每行每行不得超过不得超过17个英文字码个英文字码.例如例如: SMCO-收货人收货人 (consignee)NEW YORK-目的港目的港(地地) (name of destination)95/C NO.:345789-合同号合同号(或订单号或订单号,发票号等发票号等) (referen

19、ce no.) NO.2/100-批件号批件号(分母表示整批的数量分母表示整批的数量) (No. of package) Packing mark is classified into indicative mark and shipping mark. 指示性标志 (Indicative mark) 用以引起搬运工人及开箱拆包工人的注意,这种标志常用文字, 如Poisonous (有毒); Explosive (爆炸物); Inflammable (易燃物品); Handle with Care (小心轻放) 等. 有关包装的词汇: Packing charges包装费用 Packing c

20、ost包装成本 Packing mark包装标志 Packing service包装服务 Packing material包装材料 Packing specification包装规格 Packing list 装箱单 Export packing出口包装 Customary packing习惯包装 Improper/ faulty packing不良/当包装 Particular packing特定包装 Neutral packing中性包装 Seaworthy packing适航包装 Waterproof packing防水包装 用于包装的容器有: Bag袋, 包 Bale布包 Barrel

21、琵琶筒 Box盒,箱 Can/ tin 听,罐头 Case箱 Cask木筒 Carton 硬纸箱 Crate板条箱 Drum铁皮圆筒 Keg小圆筒 Polybag塑料袋 Sack/gunny bag麻袋 Wooden case木箱 To be packed by strong materials, suitable for long distance ocean transportation and well protected against dampness, moisture, shock, rust and rough handling. The Seller shall be lia

22、ble for any damage to the goods on account of improper packing. Each carton should be properly sealed. 每个纸箱必须适当封好. In order to avoid the movement inside the cases, plastic moldings should be padded within each case. 为了避免货物在箱子里面移动, 箱内必须用塑料垫衬填充. We trust that you will give special care to the packing

23、in order to avoid damage in transit. 我们相信你们会特别注意包装,以避免运输途中的破损. Shipping Mark: The Seller shall mark on each Package with fadeless paint, the package number, gross weight, net weight, measurements and the following shipping mark: 二. Language points of the specimen letter 1. invite/call on ones attent

24、ion to 2. chinaware for dinner service瓷餐具 porcelain瓷器 3. be due on 15 December 十二月十五日到期 4. withstand 5. rough handling粗暴装卸 6. well packing妥善包装 7. reduce the losses 减少损耗 8. pack the goods in wooden cases 9. bedded with foamed plastics 10. mark the cases with our initials 11. “fragile, handle with car

25、e” 易碎,小心轻放” 12. indelible/fadeless paint 13. run off 脱落 14. blur 模糊 15. dampness受潮, rubbing摩擦 三. How to write a letter to give shipping instructions (regarding packing and shipping marks) 1. urge the delivery of the goods you ordered. 2. give shipping instructions (requirement of packing and shippin

26、g marks). 3. hope 一. Background Information Non-delivery (提货不着) refers to the case that the ordered goods fail to reach the buyer. When it happens, the buyer usually lodges a claim with the seller, the shipping company or the insurance company (depending on who is responsible for the non-delivery).

27、And the seller will often take concrete actions to cope with such situation, instead of merely shaking off responsibility. 二. Language points of the specimen letter 1. non-delivery of the goods 未交货,提货不着. 2. feel regrettable to./regret to 3. port of destination 4. packing list 5. the whole consignmen

28、t整批货物 6. chief supervisor主管人员 7. fall within ones responsibility 属于某方责任范围比较 Electrical goods fall within our scope of business 电器产品属于我方的经营范围 8. insure the goods against TPND risks TPND: theft, pilferage and non-delivery偷窃与提货不着险 9. lodge/file/raise a claim against this TPND with the insurance company

29、 10. bring sth to a standstill使陷入停顿 11. with the view of为了目的 Vs in view of鉴于 12. air freight航空运费 13. the cost will be borne by Vs the cost will be on ones account 成本由某方承担 14. take delivery of the goods提货 三. How to write a letter regarding non-delivery of the goods on the part of the seller 1. expres

30、s regret to learn the non-delivery of the goods. 2. explain why you are not responsible for the non-delivery. 3. suggest how to lodge a claim (with the insurance company). 4. inform what action youve taken to help or make up for the situation (e.g. send another metal box), and the relevant terms and

31、 conditions (the extra cost will be borne by the buyer). . Translate the following sentences from English into Chinese. 1. Special instructions have been given to our dispatch department to send your orders on August 15 and September 15 separately, as specified in your letter of July 15. 我方已给发货部门发出特

32、别指示, 按照你方7月15日来信要求,将你方所订货物于8月15日及9月15日分别发出. 2. We wish to stress that shipment must be made within the prescribed time limit, as a further extension will not be considered by our end-users. 我方希望强调, 一定要在规定的时间范围内发货, 因为我方用户不会考虑进一步延期的问题. 3. It is not necessary to indicate the name and address of the consignee on each package, since shipping marks comprise the initials of the buye