国际学术交流英语 邀请函Letters of invitation

1、LettersLetters are important means of communication. Two types :business letters personal letters. Format1 Elements2 Tips3 Summary41.FormatsBusiness letters are important matters you deal with .3 main formats: Full Block Format(全齐头式) Modified Block Format(改良齐头式/缩进式) Semi-block Format(半齐头式)1.Full blo

2、ckstyle This format is very modern. Every line beginsattheleftmargin A space of one line between paragraphs. No punctuation marks (except for a comma)Block formatxxxx (letterhead)June 3, 2005 (date)xxxx ( inside address)Dear xx, (salutation)We received your xxxx (body)Yours sincerely (complimentary

3、close)XX (signature)Joe (printed name) 2.Modified Block Format This format place the date and the complimentary close near the right margin. The first line of each paragraph is indented , with no space of one line between paragraphs.Modified Format xxxx (letterhead) June 3, 2005 (date)xxxx ( inside

4、address)Dear xx, (salutation) We received your xxxx (body) Yours sincerely XX (signature) Joe (printed name)Envelope(Block Format )Zhao MinChina Pharmaceutical UniversityNanjing, 211198P.R. of China Mr. Steven Chung No.252, Long St. San Francisco, U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址Envelope(Indent

5、ed Format )Zhao Min China Pharmaceutical University Nanjing, 211198 P.R. of China Mr. Steven Chung No.252, Long St. San Francisco, U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址2.Elements The body The complimentary close The signature Enclosure(s) (if any) Letterhead Date Inside address The salutation1. Lett

6、erhead The full address of the writer. (street/road , city , province , country)Postcode , Phone number , Fax number , email address At the very top of the letter. (in the left /right corner , or at the center) PS: Be sure your address is complete.The letterhead2. Date Write just below the address.

7、Full date . Day (cardinal or ordinal number , eg. 3rd/3) Month (write in words , eg. March ) Year (write in full , eg.2015)The Date3. Inside address The name & the full address of the recipient. On the left margin. Write it with appropriate title courtesy title (Miss , Mr. , Mrs. ) professional

8、title (Dr. , Professor) business title (Manager , Director)PS: Never use business title in the salutation.The inside address4.The salutation A greeting to the recipient. On the left margin. Two spaces below the inside address. Eg.British: Americans: Dear prof. Smith,Dear Mr. Stein,Dear prof. Smith:D

9、ear Mr. Stein:The salutationContent Extending invitation. Time & venue of the conference. The purpose of the conference. Meals , accommodations , fees , etc. Contacts info for enquires. Expecting attendance.On behalf of , I am pleased to invite you I am writing to ask if you are willing to prese

10、ntThe theme of the 19th ICCE is The conference aims atYou will be provided with local expensesOur department will reimburse your travelling and hotel expenses.If you have any enquiries , please contact our Conference Convener Ms Li Mei at 0531 88382 or visite .We sincerely hope that you can accept t

11、his invitation.We look forward to meeting you5.The body Extending invitationThe purpose of the conference.Meals , accommodations , fees Expecting attendanceTime & venue of the conferenceContacts info for enquires6.The Complimentary close Left side or right side of the page. Capitalize the first

12、letter. Followed by a comma .Formal closesSincerely yours , / Very truly yours,Yours sincerely , / Yours respectfully,7.The signatureThe handwriting signature is placed between the complimentary close and the typed name , including the writes position or status in the organization.8.Enclosure(s) (if

13、 any) This can be used to remind the recipient of the additional material(s) put in the invitation letter , such as a agenda of a conference .Complimentary closeThe signatureInvitation letters to Participants.Invitation Letters to Keynote Speakers. 1.For warmth and courtesy, by committee chair. 2. F

14、ormal 3.Include: stating the reasons for the invitation (A general description of their achievements), introducing the content of the invitation (the arrangement, place and time, accommodation) 4.Expression of pleasure and wish.3.Tips Make sure invitation letters are cordial and enthusiastic , conci

15、se, factual, and to the point with a polite tone. Ample advance notice. Give the name of the conference, the time and the venue at the beginning. Do not use abbreviations in formal invitations. Include any accommodations that will be made.TipsSeveral months or half year before the conference.Tips Gi

16、ve the name of the contact person along with phone numbers When invite keynote speakers, you should mention the type of speech and how long the speech will be. If a reply is required, place R.S.V.P. (Please reply) at the end of the invitation. Check your letter for any other mistakes in language. Format4.Summary Elements Tips Full Block Format Modified Bl