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1、Materials Management (MM)SAP University AlliancesAuthors Bret WagnerStefan WeidnerProductSAP ERP 6.0 EhP7Global Bike Inc.LevelBeginnerFocusCross-functional integrationMaterials ManagementVersion2.40Last UpdateJune 2015Course OverviewIntroduction to SAPNavigationIntroduction to GBISales & Distributio

2、nMaterials ManagementProduction PlanningFinancial Accounting ControllingHuman Capital ManagementWarehouse ManagementProject SystemFunctionalityInventory ManagementPurchasingMRPPhysical InventoryValuationService MasterInvoice VerificationProduct CatalogsUnit OverviewMM Organizational StructureMM Mast

3、er DataMM ProcessesProcure-to-Pay ProcessMM Organizational Structure (Materials Mgmt.)ClientAn independent environment in the systemCompany CodeSmallest org unit for which you can maintain a legal set of booksPlantOperating area or branch within a companyManufacturing, distribution, purchasing or ma

4、intenance facilityStorage LocationAn organizational unit allowing differentiation between the various stocks of a material in a plantMM Organizational Structure (Purchasing)Purchasing OrganizationThe buying activity for a plant takes place at the purchasing organizationOrganization unit responsible

5、for procuring services and materialsNegotiates conditions of the purchase with the vendorsPurchasing GroupKey that represents the buyer or group of buyers who are responsible for certain purchasing activitiesChannel of communication for vendorsGBI Structure for Materials ManagementGlobal BikeGlobal

6、Bike Inc.Global Bike Germany GmbHDallasSan DiegoMiamiHamburgHeidelbergClientCompanyCodePlantStorageLocationRaw MaterialsSemi-fin. GoodsFinished GoodsMiscellaneousTrading GoodsFinished GoodsMiscellaneousTrading GoodsFinished GoodsMiscellaneousRaw MaterialsSemi-fin. GoodsFinished GoodsMiscellaneousTra

7、ding GoodsFinished GoodsMiscellaneousGBI Enterprise Structure in SAP ERP (Logistics)Client GBI CC US00 Dallas DL00 Miami MI00 S. DiegoSD00 CA00 TorontoTO00Shipping PointDL00Storage LocationRM00MI00SD00HD00HH00 AU00 PerthPE00Central Purchasing Organization (global) GL00Purchasing Org. US00 CC DE00 He

8、idelb. HD00 Hamburg HH00SF00FG00MI00TG00FG00MI00TG00FG00MI00TG00FG00MI00RM00SF00FG00MI00TG00FG00MI00TO00TG00FG00MI00PE00CA00Purchasing Group North America N00PO DE00 PGr Europe E00 AU00 AsiaA00PlantCompany CodeMM Master DataVendor Master DataMaterial Master DataPurchasing Info RecordOutput Master Da

9、taCondition Master DataVendor Master DataVendor MasterContains all the necessary information needed to business with an external supplierUsed and maintained primarily by the Purchasing and Accounting DepartmentsEvery vendor MUST have a master recordVendor Master ViewsClient LevelAddressVendor Number

10、Preferred CommunicationCompany Code DataReconciliation AccountTerms of PaymentBank AccountPurchase Org DataPurchasing CurrencySalesmans NameVendor PartnersGeneral DataCompany Code DataFinancial Accounting (FI)Purchasing DataMaterials Mgmt (MM)Vendor MasterGeneral Information relevant for the entire

11、organization: Name Address CommunicationClient XXXCompany Code US00Company Code DE00Company Code specific information: Acc. Mgmt Payment BankPurch. Org. US00Purch. Org. DE00Purch. Organization specific information: Incoterms Currency Material Master DataMaterial MasterContains all the information a

12、company needs to manage about a materialIt is used by most components within the SAP systemSales and DistributionMaterials ManagementProductionPlant MaintenanceAccounting/ControllingQuality ManagementMaterial master data is stored in functional segments called ViewsMaterial Master ViewsMaterial Mast

13、erBasic DataSales DataControlling DataForecasting DataPurchasing DataMat. Plan. DataAccounting DataStorage DataQuality DataSales Org. UW00Sales Org. UE00Material MasterClient XXXGeneral Information relevant for the entire organization: Name Weight Unit of MeasureSales specific information: Deliverin

14、g Plant Loading Grp Storage Location specific information: Stock QtyStorage Loc. FG00Storage Loc. TG00Purchasing Information RecordFramework for Purchase OrderContains the relationship between a vendor and a materialCan be created:ManuallyAutomatically QuotationsAutomatically Purch. OrdersReportingV

15、endor Evaluation Material MasterVendor Master PurchasingInformation RecordPurchasing Information RecordAllows buyers to quickly determine:Which vendors have offered or supplied specific materialsInfo Records contain:Data on pricing and conditionsLast purchase orderTolerance limits for deliveriesSpec

16、ific lead timesAvailability periodsVendor Evaluation dataServes as default information for Purchase OrdersMaster Data in UsePurchaseOrder45.01Material Master Vendor MasterPurchasingInformation RecordProcure-To-Pay ProcessPurchase RequisitionPaymentto VendorNotify VendorVendorShipmentInvoiceReceiptGo

17、odsReceiptPurchase OrderVendorSelectionPurchase RequisitionInternal Document instructing the purchasing department to request a specific good or service for a specified timeRequisitions can be created two ways:Directly - Manuallyperson creating determines: what, how much, and whenIndirectly - Automa

18、ticallyMRPProduction OrdersMaintenance OrdersSales OrdersRequisition SourcingOnce the requisition has been assigned a source of supply it can be released for processingThere are a variety of ways that a purchasing department can process a requisition to determine the appropriate Source of Supply:Int

19、ernal Sourcing RequirementsSource ListOutlined AgreementRFQInternal SourcingThe requisition for materials could be satisfied by sources within our company.It is possible that a plant within your firm could represent a potential source of supply for the material needed (centralized warehouse)If an in

20、ternal source is identified the requirement is covered by an internal procurement transaction (stock transport order)Source ListA source list is a record that specifies the allowed means for procuring a material for a certain plant within a given time period.If the list contains a sole source the sy

21、stem will assign the vendor to the requisition.If several options exist the system will display a list of vendors for you to choose from.If no source has been established the system will revert to search information records and outline agreements.Outline AgreementRequisitions can be satisfied throug

22、h existing longer-term purchasing agreementThese agreements are subdivided into:ContractsConsists of items defining the individual materials, material groups, or services with prices and in many cases quantities QuantityValueScheduling AgreementsTotal quantity of material is spread over a certain pe

23、riod in a delivery schedule, consisting of line items indicating quantities and their planned delivery dateRequest for QuotationIf nothing exist in the system we may need to submit a request for quotation to our vendors. An RFQ is an invitation to a vendor by a Purchasing Organization to submit a bi

24、d for the supply of materials or servicesThe accepted quotations will generate Purchasing Information RecordsPerform Quotation Price ComparisonsFinally Select a Quotation PurReq.generateRFQVendor 1Vendor 2Vendor 3QuoteQuoteQuote P.O.4512RejectLetterEval.Quotation from VendorThe quotation received by

25、 your company is a legally binding offer, should decide to do business with the vendor, containing prices and conditions for the materials specified in the RFQ for a predefined period of time.In SAP the RFQ and the Quotation will be e a single document, you will enter the vendors response in the RFQ

26、 you created.Vendor Evaluation once IdentifiedVendor evaluation helps purchasing evaluate vendors for sourcing while also enabling the company to monitor vendor relationships through performance scores and criteria you put in place.Supports a maximum of 99 main criteria and 20 sub criteria for each

27、main:PricePrice LevelPrice HistoryQualityGoods ReceiptQuality AuditComplaints/Rejection levelDeliveryOn-time delivery performanceQuantity reliabilityCompliance with shipping instructionsConfirmation DateYou then must establish a scoring range (1 -100) and determine the weight factors of scores for e

28、ach.Purchase OrderA purchase order is a formal request to a vendor for a specific material or service under the stated conditionsPurchase Orders can be created manuallyReference a Purchase OrderReference a Purchase RequisitionReference a RFQ/QuotationWithout ReferencePurchase Orders can be create au

29、tomaticallyPurchase OrderA purchase order can be used for a variety of purposes, the item category (procurement type) defined in the PO will dictate the use of the order and the process that the order will follow:StandardStock or ConsumptionServicesSubcontractingThird-PartyConsignmentPurchase Order

30、StructureHeaderVendorDateDoc. NumberCurrencyTerms of PaymentPO PriceItem OverviewMaterialsPrice/UofMQuantitiesDelivery DateLine ItemPO HistoryTolerancesLine PriceDelivery SchedulePurchaseOrder45.01Purchase Order OutputOnce a Purchase Order has been created the vendor needs to be notifiedPrintedE-mai

31、lEDIFaxXMLThere are a variety of forms that aid in the purchasing process and are generated from the Purchase OrderPurchase Order OutputOrder Acknowledgement FormsRemindersSchedule AgreementsGoods ReceiptPurchaseOrder45.01VendorNotify VendorShipmentGoods ReceiptGoods ReceiptGoods movement in which w

32、e accept goods into our systemIf materials are delivered against a Purchase Order we will reference that OrderDetermine if we got what we orderedSystem can purpose data for us from the POMaterial, quantityPurchase Order History is update with the receiptUpdates Physical InventoryUpdates Inventory G/

33、L AccountMaterial MovementsWhen a goods movement takes place it is represented by a Movement TypeMovement types are three-digit keys used to represent a movement of goods101 goods receipt into warehouse103 goods receipt into GR blocked stock122 return delivery to vendor231 consumption for a sales or

34、der561 initial entry of stockDestinations for Receipt of GoodsWarehouse Unrestricted, Quality, BlockedQualityGoods Receipt Blocked StockEffects of a Goods ReceiptWhen a Goods Movement for the receipt of goods takes place a series of events occurMaterial Document is CreatedAccounting Document is Crea

35、tedStock Quantities are UpdatedStock Values are UpdatedPurchase Order is UpdatedOutput can be generated (GR slip / pallet label)Invoice Processing ing Invoices are reference against a Purchase Order to verify their content, prices, and arithmetic.If discrepancies arise between the purchase order or

36、goods receipt and the invoice the system with generate a warning or an errorDepending on system configuration the difference could cause the system to Block the InvoicePurchase order- Target quantity- Target priceGoods receipt - Actual quantityInvoice receipt- Actual priceInvoice ProcessingWhen an invoice is saved it applies the liability from the Goods Receipt of our Purchase Order to a VendorUpon verification the:Purchase Order i