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HowtoOrganizeandRunEffectiveMeetingsGroupmember:彭家惠郑敏聪谭慧荣陈颖颖1.HowtoOrganizeandRunEffectGoodplanningPurposeandParticipantStructureLocationandTimeAgendaResponsibilitiesLOGO2.GoodplanningPurposeandPartiPurpose—themeetingtoachievewhatgoal,mainlywhatproblemyouwillsettle?Participant—Whoneedstoattendthismeetingtoaccomplishthepurpose?3.Purpose—themeetingtoachievHowshouldthemeetingbeorganizedtobestaccomplishthepurposeDiscussiongroupsStructureGuestspeakers

BrainstormingsessionsvideosdemonstrationsPanelsessions4.HowshouldthemeetingbeorgaThemeetingplacethatbestmatchestheparticipant’sneeds,theobjective,andthemeetingstructure.Location&TimeThemeetingtimedependsontheavailabilityofparticipantsandmeetingfacilities.5.ThemeetingplacethatbestmaAgenda1)Itclarifiestheobjectivessopeopleunderstandthemeetingpurpose2)Distributingtheagendapriortothemeetinghelpparticipantsprepare.3)ProvidesdirectionandfocusforthediscussionAnagendaiscrucialtomeetingsuccessinthreeways.6.Agenda1)ItclarifiestheobjecEssentialelementsofanagendaNamesofpersonsresponsibleforcoveringeachitemDiscussionitemsLocationTime&dateTitle7.EssentialelementsofanagendResponsibilitiesThereshouldbeamutualunderstanding

ofindividualassignmentsandhowtheyfitintothetotalprogram.Itisbesttoprepareawrittensummaryofassigneddutiessoindividualsknowwhattheirresponsibility.8.ResponsibilitiesThereshouldbConfirmationThefirstmeetingorthemeetingisonanewtime--contactallparticipantsaweektothreedaysbeforethemeetingday.Theregularlyscheduledmeetings--

trynottochangethelocationandtime.9.ConfirmationThefirstmeetingIfyouarechosentodelegatethetaskoforganizingthemeeting,makesureyouarefamiliarwiththeagenda,objectives,andanyrelevantbackgroundinformationbeforethemeeting.10.IfyouarechosentodelegateThinking:Whatisaleaderorfacilitatorofacompanyresponsiblefor?Howtoruneffectivemeetings?Tips:SettingthemeetingtoneKeepingthediscussionontrackMakingsureeveryonehasafairchanceofbeingheardSummarizerelevantpointsandtiethingstogether11.Thinking:WhatisaleaderorNext,wetalkabouthowtoeffectivelyrunameetingFirstly:Beginontimeandendontime------itisarespectandappreciationforthosewhowellpreparedforit.12.Next,wetalkabouthowtoeff121.itstoresvaluableideas;2.itallowsdiscussiontostayfocusedontheagendatopic.3theyareusedtofacilitategroupinteraction.Keepingdiscussioncenteredonthestatedpurposeandspecifiedagendaitems.UsetheagendaUseanideasbinUsegroundrules13.121.itstoresvaluableideas;3Besides:Controldominatingindividuals:--makingsurethateveryonehastheirownopinion..Summarize—Itisfareasiertoschedulethenextmeetingwhileeveryoneisatthetablethenitistocontacteachparticipantindividually.14.Besides:14.Weshouldhavetheknowledgethatthebestresultcomefromgroupswhocanlaughtogether,discusstheirmistakes,andtakeprideintheirefforts.15.WeshouldhavetheknowledgetThankYou!16.ThankYou!16.HowtoOrganizeandRunEffectiveMeetingsGroupmember:彭家惠郑敏聪谭慧荣陈颖颖17.HowtoOrganizeandRunEffectGoodplanningPurposeandParticipantStructureLocationandTimeAgendaResponsibilitiesLOGO18.GoodplanningPurposeandPartiPurpose—themeetingtoachievewhatgoal,mainlywhatproblemyouwillsettle?Participant—Whoneedstoattendthismeetingtoaccomplishthepurpose?19.Purpose—themeetingtoachievHowshouldthemeetingbeorganizedtobestaccomplishthepurposeDiscussiongroupsStructureGuestspeakers

BrainstormingsessionsvideosdemonstrationsPanelsessions20.HowshouldthemeetingbeorgaThemeetingplacethatbestmatchestheparticipant’sneeds,theobjective,andthemeetingstructure.Location&TimeThemeetingtimedependsontheavailabilityofparticipantsandmeetingfacilities.21.ThemeetingplacethatbestmaAgenda1)Itclarifiestheobjectivessopeopleunderstandthemeetingpurpose2)Distributingtheagendapriortothemeetinghelpparticipantsprepare.3)ProvidesdirectionandfocusforthediscussionAnagendaiscrucialtomeetingsuccessinthreeways.22.Agenda1)ItclarifiestheobjecEssentialelementsofanagendaNamesofpersonsresponsibleforcoveringeachitemDiscussionitemsLocationTime&dateTitle23.EssentialelementsofanagendResponsibilitiesThereshouldbeamutualunderstanding

ofindividualassignmentsandhowtheyfitintothetotalprogram.Itisbesttoprepareawrittensummaryofassigneddutiessoindividualsknowwhattheirresponsibility.24.ResponsibilitiesThereshouldbConfirmationThefirstmeetingorthemeetingisonanewtime--contactallparticipantsaweektothreedaysbeforethemeetingday.Theregularlyscheduledmeetings--

trynottochangethelocationandtime.25.ConfirmationThefirstmeetingIfyouarechosentodelegatethetaskoforganizingthemeeting,makesureyouarefamiliarwiththeagenda,objectives,andanyrelevantbackgroundinformationbeforethemeeting.26.IfyouarechosentodelegateThinking:Whatisaleaderorfacilitatorofacompanyresponsiblefor?Howtoruneffectivemeetings?Tips:SettingthemeetingtoneKeepingthediscussionontrackMakingsureeveryonehasafairchanceofbeingheardSummarizerelevantpointsandtiethingstogether27.Thinking:WhatisaleaderorNext,wetalkabouthowtoeffectivelyrunameetingFirstly:Beginontimeandendontime------itisarespectandappreciationforthosewhowellpreparedforit.28.Next,wetalkabouthowtoeff121.itstoresvaluableideas;2.itallowsdiscussiontostayfocusedontheagendatopic.3theyar

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