Unit-Four-Office-Automation-计算机专业英语课件

UnitFourOfficeAutomationLearningObjectivesInthisunityoushouldgetfamiliarwith:theconceptofofficeautomation thecomponentsofofficeautomationthemainfunctionsofeachcomponenttheadvantagesofofficeautomationUnitFourOfficeAutomationt1I.Warm-upTick(√)thewordsorphrasesthatareassociatedwiththisunit.□scanners□firewall□modem□photocopiers□laserfaxmachine□computergame□microprocessor□chatroom□onlineservice□operatingsystem□e-mail□workenvironment2.Lookatthefollowingpicturesandlabelthemwiththewordsgivenbelow.faxmachinescannersphotocopierdigitalcameramodemheadphone

Picture1._______Picture2._______Picture3._______

Picture4._______Picture5._______Picture6._______I.Warm-up2II.PartAANewOfficeTakeadvantageoftechnicaladvancementsthroughnetworkingandofficeautomationtobenefityourbusiness,increaseproductivity,andmakethemostefficientuseofyourmoney.Nowmoreandmorepeopleareinterestedinthesamegoal:usingmicrocomputerstosolveproblems.Itischangingsubstantiallythewaypeopleworkinanoffice．

Today'sorganizationshaveavarietyofofficeautomationhardwareandsoftwarecomponentsattheirdisposal.The

listincludesthetelephoneandcomputersystems,faxmachines,photocopiers,scanners,electronicdocumentmanagementsystem(EDMS),etc.

II.PartATakeadvantageo3Unit-FourOffice-Automation-计算机专业英语课件4Unit-FourOffice-Automation-计算机专业英语课件5NewWords&Expressionspixeln.像素pitchn.定调replicatorn复制器thermalad.热的,热量的duplexingn.转接collatingn.核对,整理staplev.把...分类,把...分级croppingn.图片裁切,(照片)裁切选取画面analogn.类似物,相似体interfacen.〈计〉界面，接口simultaneousadj.同时发生的surgen.汹涌,澎湃suppressorn.干扰抑制器antiviraladj.抗病毒的NewWords&Expressions6Exercises:1.Answerthefollowingquestionsbrieflyaccordingtothetext.

①.WhydomoreandmorepeopleliketousecomputersinOffice?②.Canyounamesomeofthemostusefulcomponentsofanofficeautomationsystem?③.Howmanykindsoffaxmachinesarethereandwhatarethey?④.Whatfeaturesshouldyoutakeintoaccountwhenyoubuyaphotocopier?⑤.BrieflydescribethefunctionofEDMS.Exercises:72.FillinthetablebelowbygivingthecorrespondingChineseorEnglishequivalents.

officeautomation抗病毒软件scanner文档管理系统portreplicator外部设备analogcopier停放站photocopier数码相机2.Fillinthetablebelowby83.Readthetextagainandfillintheblankswiththeinformationyouhavegotinthetext.

Therearemanydifferenttoolsin

includingtelephone,PC,____,____,____,andsomesoftware.

Attheminimum,acomputerinanofficesystemshouldhavea40GB

,a3.5”,anda,orabackwardcompatible

.

Threekindsoffaxmachinesare:,inkjetor

.Thethermalfaxprintson

,whileinkjetand

faxmachineprinton

.

isthemostexpensivebutwiththebest

.

Some

ofofficeautomationare

,monitor,keyboard,mouse,etc.

EDMSmayconsistofmanydifferentformats,suchas

,

,

,anddigitizedpresentations.3.Readthetextagainandfil94.Choosethebestonefromtheitemsgivenbelowtocompletethefollowingpassage.There'sanewformofmusic—（1）.It'sthelatestdevelopmentindigitalaudiotechnology.MP4isanewwayofcompressinglarge（2）intomuchsmallersize.Withthisnew（3）youcan（4）songsfromtheInternet.Many（5）haveMP4musicyoucandownloadforfree.AnMP4playerisactuallyacomputerthatplaysMP4audiofilesanditssoundisasgoodasaCD.AnMP4playercanholdseveralCDs,soyou'llhavelesstocarryaround!1:A.digitalcameraB.computerC.MP4D.recorder2:A.audiofilesB.textfilesC.graphicsD.books3:A.bookB.scannerC.technologyD.idea4:A.singB.writeC.composeD.download5:A.schoolsB.websitesC.peopleD.companies4.Choosethebestonefromth105.Thefollowingisahumorousconversationbetweenacustomerandatechsupport.FillintheblankswiththehelpoftheChinesegiveninthebrackets.Techsupport:RidgeHallcomputerassistant,mayIhelpyou?Customer:Yes,well,________________（我的WordPerfect有问题了）.Iwasjusttypingalong,andallofasuddenthewordsdisappeared.Techsupport:Hmm.Sowhatdoesyourscreenlooklikenow?Customer:It'sblank;_______________(我打字时屏幕什么也不显示).Techsupport:Nevermind._______________(你能移动屏幕上的光标吗)?Customer:Thereisn'tanycursor.Itoldyouitwon'tacceptanythingItype.Techsupport:____________________(你的显示器上是否有电源指示)?Customer:What'samonitor?Techsupport:It'sthethingwiththescreenonitthatlookslikeaTV.Well,thenlookatthebackofthemonitorandfindwherethepowercordgoesintoit.Followthecordtotheplug,andtellmeifit'spluggedintothewall.Customer:Yes,itis.Techsupport:Whenyouwerebehindthemonitor,didyounoticethatthereweretwocablespluggedintothebackofit,notjustone?Followitforme,andtellme______________(是否在计算机后面插牢固了).5.Thefollowingisahumorous11Customer:Ican'treach.Techsupport:Uhhuh.Well,canyouseeifitis?Customer:No.Ican't.Becauseit'sdark.There'sapoweroutage.Techsupport:Apower...Apoweroutage?Aha!Okay,we'vegotitlickednow.Doyoustillhavetheboxesandmanualsandpackingstuffyourcomputercamein?Customer:Well,yes,Ikeeptheminthecloset.Techsupport:Good!Goandgetthem,and__________________________(拔下插销,打包成你买时的样子).Thentakeitbacktothestoreyouboughtitfrom.Customer:Really?Isitthatbad?Techsupport:Yes,I'mafraiditis.Customer:Well,allrightthen,Isuppose.WhatdoItellthem?Techsupport:Tellthemyou'retoostupidtoownacomputer.PartBOfficeAutomationWhatdowemeanby"officeautomation"?

Officeautomationisallaboutusingthecomputerto:Makeyourworklesstedious.

Trimhoursoffyourworkload.Reducerepetitivekeyboardstrokesormouse-clicks.Makedataentryeasierwithfewertabsormousemovements.Customer:Ican'treach.Part12Takeanyjobyoudolonghandandmakethecomputerdoitforyou.Officeautomationdoesnotalwaysmean"punchingabuttonanddoingeverythingfromstarttofinish".

Sometimesthejobstillrequiressomemanualstepsthroughouttheworkprocess.

Ofcourse,additionalautomationcanbeaddedtotheworkprocessastheprocessisunderstoodmoreclearly.

Programmingtoomuchintotheworkprocessinthefirstroundofautomationcansometimesmakethewholesysteminflexibleandstopnewideasfromcomingtothesurface.

Forthisreason,automationsometimesoccursinstagesasnewunderstandingoftheworkprocesscomestolight.Officeautomationmayalsobelimitedbythelevelofprogramsavailabletotheuser.

Or,perhapstheyarelimitingtheautomationtoalevelofprogramsthattheyarefamiliarwith.SomepreferExcelinsteadofAccessbecauseoftheirfamiliarityandbecausetheyareafraidthatiftheAccessdatabasebreaks,theywillnotbeabletofixitthemselves.

Thisisperfectlyunderstandableandshouldberespectedfromthestandpointoftheprogrammer.Officeautomationdoesnotalwaysmeanprogramminganewtool.

Sometimesabetterunderstandingoftheexistingtoolsisallthatisneeded.

Awiseselectionofthetoolsthatareavailablemaybeallthatisnecessary.Takeanyjobyoudolonghanda13NewWords&Expressions:trimvt.整理,修整,装饰workloadn.工作量stroken.击,敲,(绘画等)一笔,打击longhandn.普通写法punchvt.用拳猛击cometothesurface显露出来cometolight显露,为众人所共知NewWords&Expressions:14Exercises:1.MarkthefollowingstatementswithT(true)orF(false)

accordingtothetext.

□Officeautomationmeansthatcomputerscanworkautomaticallywithoutpeople’shelp.□Ifyouarenotfamiliarwiththeprograms,youcannotuseofficeautomation.□SomepeoplepreferExcelinsteadofAccessbecausetheydonotknowmuchaboutAccess,soifthere’sanythingwrongtheywillnotbeabletofixitthemselves.□Sometimesthejobstillrequiressomemanualstepsthroughtheworkprocessofofficeautomation.□OfficeAutomationalwaysmeansprogramminganewtool.Exercises:□Officeautomation152.CompletethefollowingsentencesbytranslatingtheChineseinthebrackets.1)Officeautomationdoesnotalwaysmean_______________(按一下按钮就可以把一切从头做到尾).

2)Programmingtoomuchintotheworkprocessinthefirstroundofautomationcansometimes____________(使整个系统不够灵活)andstopnewideasfromcomingtothesurface.3)Officeautomationmayalsobelimitedby________________(用户使用程序的水平).

4)SomepreferExcelinsteadofAccessbecauseoftheirfamiliarityandbecausetheyareafraidthatif_______(损坏了Access数据库),theywillnotbeabletofixitthemselves.5)___________________(对可利用的工具做出明智的选择)maybeallthatisnecessary.2.Completethefollowingsent16III.FurtherReadingOffice2007III.FurtherReadingOffice2007SimplicityisthemaincharacteristicofOffice2007.AccordingtoMicrosoft,thegoalistomakeiteasierforusers“tofindandusethefullrangeoffeaturestheapplicationsofOffice2007provide”.FromRibbonsthatofferclearlylabeledbuttonstothumbnailpreviewsofmostgraphicfeatures,theapplicationsbearonlyaslightresemblancetotheirformerselves.Ribbon,atabbed,horizontalbardividedintogroupsoficonsandbuttonsorganizedbytask,willtaketheplaceofmenusandtoolbarsofpreviousversionsinWord,Excel,PowerPoint,AccessandmostareasofOutlook.TheHomeRibboninWordcontainsgroupsrelatedtotheClipboard,Fonts,Paragraph,Styles,plusEditing,asillustratebellow.III.FurtherReadingIII.Furth17TheHomeRibboncoversabout90%ofeverythingyou'llneedforsimpletext

editing—theremainingfeaturesaredispersedthroughouttheinterface:spellcheckisontheReviewtab,whileheadersandfootershavebeenmovedtotheInserttab.Thecoreformattingfeaturesappearonyetanotherpop-upmenuwhenyouselecttext.Ifyouwanttoaddalittlemorespicetoadocument,theInsertRibbonhasgroupsforcreatingandinsertingtables,images,linksandspecialtexts.OtherRibbonsareprovidedforcontrollingpagelayouts,performingreviews,anddefiningthecurrentview.Excel'sRibbonsaresimilar:home,insert,pagelayout,formulas,data,review,andview.Atthebottomofsomegroupsisatinyarrowbuttonthat,whenclicked,opensafamiliardialogbox.Mostdialogboxesareunchanged，stilldullgray.These"standard"Ribbonsaresupplementedwithcontextualribbonsthatappearwhenyou'reworkingwithaparticularobject—atableinanExcelchart,adiagraminPowerPoint—thendisappearwhenyouclickawayfromthatobject.Ribbonscanbehidden(Ctrl+F1isthesecrettoggle),givingyoumoredocumentworkspace.Right-clickingontheQAT(QuickAccessToolbar),orfromseveralotherdialogboxes,letsyouaddbuttons,suchasthespellcheck,thataremissingfromtheHomeRibbon.KeyboardshortcutenthusiastscanpresstheAltkeytoseesmallboxesthatrepresenttheavailableshortcutsforthecurrentRibbonplusallbuttonsontheQAT.Withnomenu,anddependingonwhatyou'redoing,itcantakeagreaternumberofmouseclicksorkeyboardtappingtoperformsimpletasks.TheHomeRibboncoversabout18FurtherDiscussion:ComparedwithOffice98,whatadvantagesdoestheOffice2007have?WhatisincludedintheHomeRibbonandhowdoyouhideRibbonsifyouwantmoreworkspace?FurtherDiscussion:Comparedwi193.Fillineachblankwithasuitabletermaccordingtoitsofficialdefinition.ThentranslatethemintoChinese.1)____________,thesmallestelementofadisplaysurfacethatcanbeindependentlyassignedcolororintensity.2)____________,intyping,thehorizontalspacingofcharacters.3)____________,adevicethatexaminesaspatialpatternonepartafteranother,andgeneratesanalogordigitalsignalscorrespondingtothepattern.4)____________,pertainingtodatathatconsistsofmeansofcontinuouslyvariablephysicalquantities.5)____________,asuddenandpossibleincreaseinlinevoltage.6)____________,afilethatistransferredtogetherwithanelectronicmailmessage.7)____________,totransferdatafromthecomputermemorytosomeancillaryonlinedevice,suchasaPROMprogrammerorcassetterecorder.3.Fillineachblankwithas20I.Warm-up1.略。2.Picture1faxmachinePicture2photocopierPicture3scanners

Picture4modem

Picture5digitalcameraPicture6headphoneUnitFourOfficeAutomationI.Warm-upUnitFourOfficeA21II.PartA

1.1.Answerthefollowingquestionsbrieflyaccordingtothetext.①Peoplewanttotakeadvantageoftechnicaladvancementsthroughnetworkingandofficeautomationtobenefittheirbusiness,increaseproductivity,andmakethemostefficientuseoftheirmoney.②Itincludesthetelephoneandcomputersystems,faxmachines,photocopiers,scanners,electronicdocumentmanagementsystem(EDMS),etc.③Therearethreekindsoffaxmachines:thermal,inkjetorlaser.④Thefeaturesthatshouldbetakenintoconsiderationincludeautomaticdocumentfeeder,duplexing,collating,stapling,andcroppingoptions.⑤Electronicdocumentmanagementsystem(EDMS)allowsrapidsimultaneousaccessbyseveraluserstodocumentswithinthecompany.Itprocessesormanagesfilesofdifferentformats,suchastexts,spreadsheets,graphics,anddigitizedpresentations.II.PartA222.officeautomation办公自动化antiviralsoftware抗病毒软件scanner扫描仪documentmanagementsystem文档管理系统portreplicator端口复用器peripheraldevice外部设备analogcopier模拟复印机dockingstation停放站photocopier复印机digitalcamera数码相机2.antiviralsoftware抗病毒软件scann233.

officeautomation,faxmachines,

photocopiers,scanners.

harddrive,floppydrive,

CD-ROMdrive,DVDdrive.

thermal,

laser,waxypaper,laser,ordinarypaper,Thelaserfax

machine,qualityandspeed.

peripheraldevices,printer.

text,spreadsheets,graphics.4.1)C2)A3)C4)D5)B3.

officeautomation,faxm245.1)I'mhavingtroublewithWordPerfect2)ThereisnothingdisplayedonthescreenwhenItype3)Canyoumoveyourcursoraroundthescreen4)Doesyourmonitorhaveapowerindicator5)ifit'spluggedsecurelyintothebackofyourcomputer6)unplugyoursystemandpackitupjustlikeitwaswhenyougotit.5.1)I'mhavingtroublewith25PartB1.MarkthefollowingstatementswithT(true)orF(false)accordingtothetext.

FFTTF2.CompletethefollowingsentencesbytranslatingthepartsgiveninChinese.1)punchingabuttonanddoingeverythingfromstarttofinish2)makethewholesysteminflexible3)thelevelofprogramsavailabletotheuser4)theAccessdatabasebreaks5)AwiseselectionofthetoolsthatareavailablePartB26III.Furtherreading1.TheOffice2007ismuchsimpler,moreconvenient,andoffersmorework-space.2.

TheHomeRibboninWordcontainsgroupsrelatedtotheClipboard,Fonts,Paragraph,Styles,plusEditing.Ctrl+F1isthesecrettoggletohideRibbons.III.Furtherreading273.1)pixel像素，可独立赋予颜色和亮度的显示表面的最小元素。

2)pitch字符间距，打字字符在水平方向上的间距。

3)scanner扫描仪，一种设备，它逐段检测一个空间模式，产生与此模式相应的模拟或数字信号。

4)analog模拟，以连续变