《涉外秘书英语阅读》课件-涉外秘书英语阅读 unit3

MatrixRecordingandStoringInformationKeepingInformationSafePartABrainstormingWhatcanyoulearnfromthefunnystory?Whyistechnologymisusedwillleadtoseriousconsequences?Atthesound,herfamilyrushedintotheroomandsawthisnoteonthescreen:__________________________________.DearestWife:Justgotcheckedin.Everythingpreparedforyourarrivaltomorrow.PartBRecordingandStoringInformationWhataretypesofinformation?Whatareadvantagesanddisadvantagesofcomputerfillingsystem?TaskOneChoosethebestanswertofillintheblank.

1.

It'shealthiertorelease_______thantobottleitup.A.irritation

B.temptation

C.frustration

D.satisfaction

2.Shetriedto_______thesituationbymakingprofuseapologies.A.receiveB.achieveC.relieveD.retrieve

3.What_______willthewarhaveontheeconomy?connectionsB.constructionsC.repercussionsD.preventions

4.InnowayamI_________whathashappened.standforB.responsiblefor

C.inchargeofD.approveofBCDC5.Hearsaydefinitelycan'tberegardedas_______information.A.accurateB.detailedC.reasonableD.selective6.Sheissorting________intoalphabeticalorder.A.referenceB.queryC.brochureD.indexcard7.Someaircraftaredesignedtocarry_________freightorvehicles.stockyB.tightC.bulkyD.loose8.Beforethebankwaswillingtolendhimmoney,ithadto_________thathewasthetrueownerofthehouse.verifyB.identifyC.purifyD.clarifyAADCTaskTwoDecidewhetherthefollowingstatementsareTorF.1.()Adocumentfiledcorrectlycanbethecauseofadelayinabusinesstransaction,resultinginfrustrationandirritationtothestaffconcerned.2.()Inasmallfirm,theremaybeacentralfilingsystemintowhichalldocumentsarestored.3.()Informationcanbefoundquicklyforreferencepurposes.4.()Nowadays,westillneedtostorepapersintobulkyfilingcabinetsinspiteofdevelopmentsinelectronicdatastorage.5.()Back-uppapercopiesareneededwhichincreasetheamountofmaterialtobestored.TFFTFTaskThreeTranslatethefollowingsentencesfromthetextintoChinese.1.Onlywhenthefilingsystemisefficientcantheofficefunctionproperly._________________________________________________2.Records,whethertheyareintheiroriginalpaperformorprocessedelectronically,mustbefiledaccuratelysothattheycanberetrievedinstantly.__________________________________________________相关记录不论是以原始的纸张形式还是经过处理的电子稿形式，都应该正确存放以便能及时获取。只有当文件管理系统高效的时候办公室工作才能运转正常。3.Timewhichwouldbewastedsearchingthroughmultipledocumentsandsheetsofpaperissaved.

________________________________________________4.Incomputerizedfillingsystem,informationiskeptbyusingdifferenttypesofsoftwarepackagessuchasdatabaseandspreadsheet.

________________________________________________5.Informationwillnotbeabletoberetrievedwhenthereisapowercutorasystembreakdown.

_________________________________________________当断电或系统崩溃时将无法获取信息。可以节省因在大量文件和纸张中寻找浪费掉的时间。在电脑化的文件管理系统中，可以使用不同类型的软件来储存信息，如数据库和空白表格程序。PartCKeepingInformationSafePre-readingQuestions

Whatisimportanceofinformationtoanorganization?Howtodealwithinformationandpreventthemfrombeingbreachedandleaked?TaskOneFillintheblankswiththeexpressionsgivenbelow.Changetheformwhennecessary.

breach;leak;suspicious;duplicate;lest;shredder;switchoff;potential;warnoff;regularly1.I'm__________ofthegovernment'sintentions.2.Besureto_____________thelightwhenyouleavetheoffice.3.Hepickeduptheagendasheetsandfedthemintoa______________.4.Ifyoucannotcometotermwithit,eventuallyyouwill______________thepoliciesandbeforcedtoleavethebusinessindisgrace.suspiciousswitchoffshredderbreach5.Wemeet____________todiscussbusiness.6.Heopenedthedoorwitha_____________key.7.Hedeniedthathehad_______________thenewstothepress.8.Theroadwasclosedtotrafficaftertheaccident,andthepolicewere______________everyone.9.Wedarenotplayjokesonhim____________heshouldbecomeangry.10.Thedisputehasscaredaway_____________investors.

breach;leak;suspicious;duplicate;lest;shredder;switchoff;potential;warnoff;regularlyregularlyduplicateleakedwarningofflestpotentialTaskTwoChoosethebestansweraccordingtothetext.1.WhichofthefollowingbehaviorsisNOTrightforSecurityofPaperDocuments?A.Documentsshouldbefiledimmediately.B.Leavedocumentsondesks.C.Documentsshouldbestoredinfireproofcabinets.D.Filingcabinetsshouldbekeptlocked.2.Anyconfidentialorsecretdocumentsnolongerrequiredshouldbeputinthe__________.A.wastepaperbinB.drawerC.shredderD.filingcabinet3.Theword“confidential”means__________.A.widelyknownorcommonlyencounteredB.worthyofnoticeC.showingconcernfortherightsandfeelingsofothersy.D.ofinformationgiveninconfidenceorinsecretDBC4.WhichofthefollowingbehaviorsisNOTrightforSecurityofComputerizedDocuments?A.Keepback-upduplicatecopiesofdisksinasecureplace.B.Keepthepasswordconfidentialbutneverchanged.C.Usecodes,knownonlytousers,fordocumentfileaccess.D.Usewrite-protecttagsonsystemdisksagainstattacks.5.Whichofthefollowingattentionshouldnotbepaidtoensurecomputersecurity?A.Savedataoccasionally.B.Computersmayhaveanalarmsystemfittedtowarnoffpotentialthieves.C.Exitprogramscorrectlyandcloseoffapplicationswhenleavingthedesk.D.Properlyplacethecomputer,lestthescreenbereadbyvisitorsorpassers-by.ABPartEBankedClozeA)durableB)cabinetC)casesD)

concerningE)archive

F)storing

G)numberH)fileI)counterpartJ)programsComputerFileAcomputerfileisablockofarbitraryinformation,orresourcefor______________(1)information,whichisavailabletoacomputerprogramandisusuallybasedonsomekindofdurablestorage.Afileis______________(2)inthesensethatitremainsavailableforprogramstouseafterthecurrentprogramhasfinished.Computerfilescanbeconsideredasthemodern______________(3)ofpaperdocumentswhichtraditionallyarekeptinoffices’andlibraries’files,andthisisthesourceoftheterm.F.storingA.durableI.counterpartInformationinacomputerfilecanconsistofsmallerpacketsofinformationthatareindividuallydifferentbutsharesometraitincommon.Forexample,apayrollfilemightcontaininformation______________(4)alltheemployeesinacompanyandtheirpayrolldetails;eachrecordinthepayrollfileconcernsjustoneemployee,andalltherecordshavethecommontraitofbeingrelatedtopayroll—thisisverysimilartoplacingallpayrollinformationintoaspecificfiling______________(5)inanofficethatdoesnothaveacomputer.Atextfilemaycontainlinesoftext,correspondingtoprintedlinesonapieceofpaper.Thewayinformationisgroupedintoafileisentirelyuptohowitisdesigned.Mostcomputerfilesareusedbycomputer______________(6)whichcreate,modifyordeletethefilesfortheirownuseonanas-neededbasis.Theprogrammerswhocreatetheprogramsdecidewhatfilesareneeded,howtheyaretobeusedand(often)theirnames.D.concerningB.cabinetJ.programsInsome______________(7),computerprogramsmanipulatefilesthat