如何写英文信封以及英文书信格式.ppt

1、a,1,English Practical Writing： Letter Styles and Envelope Writing 书信格式与信封写法,a,2,书信是重要的交际工具，主要包括事务信函和私人信函。事务信函一般谈论或处理重要事务。所有这一类信件均为正式的文体，应遵循一定的格式和套用礼貌语等。,a,3,a,4,Notice Dont add “No:” before the doorplate门牌号. Dont add “,” after the number. “Road, Street, Avenue”（街道）can be abbreviated as “Rd. , St., A

2、ve.” Different countries have their different code standard. For examples, America takes 5 digit; Australia, 4; and British takes digits mixed with letters. Other abbreviated words：Apt., Bldg.(Building), Blvd.(Boulevard), Co.(Company), Corp.(Corporation), Dept., Inc.(Incorporated), Sq.(Square), N.W.

3、E.W.(North, South, East, West), S.E.(Southeast), N.W.(Northwest),a,5,2）The stamp must be stuck on the right top of the envelope. 3）“c/o” （代表care of）. e.g. Miss Zhang Luoqi（收信人姓名） c/o Ms Sun Wenfang（转交者姓名） Editor of the Washington Post（转交者所在单位） 136 Market St.（转交者单位的地址) Rushville, Missouri, USA 4）The

4、usual add-ons are “_airmail_（航空信）,_registered letter_（挂号信）,_ printed matter _（印刷品）, _dispatch_（急件）, _ express_（快件）, etc. .,a,6,Exercise: Rewrite the following address into a proper order. CA/Woodside/U.S.A./21 Brooke St./19358 Albany/West 94th St./NY/U.S.A/504/11766 3) 309 Ditmas Ave./11218/NY/NYC/B

5、rooklyn,a,7,Exercise: Rewrite the following address into a proper order, and use them to design an envelope (p. 25). Manager of Human Resources/4000 International Parkway/Scientific Research, Inc./Jonathan Evans/GA 39907/Atlanta Beachpoint, RI/Southern Rhode Island University/Professor Craig/Departm

6、ent of Education/12901,a,8,2. Structure of a letter p. 15 英文书信通常包括6个组成部分： 信头（heading，包括寄信人地址和日期); 信内地址（inside address，指收信人地址); 称呼（salutation）; 正文（body）; 结束语（complimentary）; 签名（signature）; 有时候还包括附言（postscript）和 附件（attachment/enclosure）,a,9,2.1 Heading 信头是指发信人的地址和日期，通常写在第一页的右上角。地址的书写顺序由小到大，最后写发信日期。私人信

7、件一般只写寄信日期即可。例如： 123 Tianhe Road Tianhe District Guangzhou 510620 Guangdong Province P. R. C. March 15, 2002,a,10,发信日期的写法： 年份应完全写出，不能简写。 月份要用英文名称，不要用数字代替。 月份名称多用公认的缩写式。但 May, June, July, 因为较短，不可缩写。 写日期时，可用基数词1，2，3，4，5，28，29，30，31等，也可序数词 lst, 2nd, 3rd, 4th, 5th, 28th, 29th, 30th, 31st等。但最好用基数词，简单明了。 日

8、期可有下列几种写法： Oct. 20, 2004； 10 May, 2004； 3rd June, 2004； Sept. 16th, 2004。 其中，最为通用。 2018-6-22怎么写？,a,11,2.2 Inside Address 信内地址要写收信人的姓名和地址。在公务信件中要写明这一项，在私人信件中这一项常常省略。 该项写在写信日期下一行的左上角，格式与寄信人地址一样。(p. 15) 2.3 Salutation The salutation directly addresses the recipient of the letter and is followed by a co

9、lon（冒号:） (except when a friendly, familiar, sociable tone is intended, in which case a comma is used).,a,12,Notice: p. 19 Salutations with “dear” may be “Dear Mr. Brown, Dear Smith, Dear Prof. Plate, Dear Madam, Dear Sirs, Dear Sir or Madame, Dear Ladies and Gentlemen”; Without “dear” they may be “M

10、rs. Walter, Gentlemen, To whom it may concern, etc. Or, address the salutation to a department name or a position name: Dear Personnel Department, Dear Recruitment Committee, Dear Chairperson, Dear Director of Financial Aid, for example.,a,13,2.4 Body of the letter. The actual message is contained i

11、n the body of the letter-the paragraphs between the salutation and the complimentary close. 英文书信的正文开头不是先写一些问候语，而是直接说明写信人的身份及写信的目的. The purpose of this letter is to inform you that It is with the greatest pleasure that I introduce to you Mr. Moss Armstrong, the former executive of my company. 也可先将对方来

12、信的日期、主题加以简单描述，以便使对方一看便知该信是回答哪一封信的。 Your letter of/dated June 21st was received and carefully read. In accordance with/ With reference to your letter of Feb. 2nd, we,a,14,正文第一段：引入/说明写信原委 （p. 20） *Im writing at the suggestion of a friend who *Im writing to offer my opinions on/to apologize for/complai

13、n about/apply for/recommend(目的) *Im writing in response to.(your advertisement of Oct.27 in China Daily/your suggestion/letter about) *Im very glad/pleased to know that(回复),a,15,正文结尾段(p. 21)： *Im looking forward to your early reply / your comments at your earliest convenience.(期待回复) *Would you pleas

14、e let me know whether or not you would be willing toI can be reached by phone/e-mail at 65883879/ (联系方式) *I would be grateful if you could give me a favorable consideration of my application for the job *I shall appreciate it if you could give my application due consideration(表达感激) *Please let me kn

15、ow if you need any further information.(保持联络) *I enclose/ Enclosed are my resume and two reference letters (附件)/ Enclosed please find my resume *With my best/kind regards/wishes to you.(祝愿),a,16,2.5 Complimentary close. （信尾客套话） 公务信件的结尾礼词包含两部分：发信人的结尾套语与署名。结尾套语写在签名上面一行，第一个字母要大写，套语结尾后面要加逗号。 “Sincerely

16、yours, Cordially, Respectfully, or Respectfully yours,. 在公务信件中，发信人常用的结尾套语有：P.21私人信件中，发信人常用的结尾套语有： Sincerely yours, Lovely yours, Your lovely, Your friend等。,a,17,正文的写作格式主要有英式和美式两种。 1)英式结构即缩进式结构，属于比较传统的结构,即每一段的第一行都向里缩进4-8个字符，且所有段落的缩进距离必须保持一致；称呼顶格写，落款则在中间偏右的位置。 2) 美式结构则是齐头式结构，其特点是所有段落的第一行都顶格写，段与段之间空一行，

17、另外称呼、落款等也都顶格写。 Notice: p.7, p.10改良齐头式,a,18,写信人地址（Address of the writer） 写信日期（Date） 信内地址（Inside Address） 称呼（Salutation） 正文（the Body of the Letter） - - -. 结束语（Complimentary Close） 署名,改良齐头式,a,19,商业信件基本要素：p. 15-17,a,20,。,a,21,Exercise：p. 25, 2 2) senders address: XXX CNNC Sufa Technology Industry Co., L

18、TD 501 Pearl River Rd. New District, Suzhou 215129 Jiangsu Province P.R.C. P. 30, 3),a,22,p. 44 Rewrite: Thank you for submitting your proposal regarding the Formatting and Design team configuration. I appreciate the time and effort you put into your proposal. However, after consideration, I believe the team should continue in its current format. Though formatting and d