英文应用文写作课件

1、应用文写作,应用文种类,便条 Note 通知 Notice 简历表 Resume 信函： Letter 普通信函 感谢信 道歉信 Letter of thanks/apology 邀请函 Invitation letter 求职信 Letter of application 商务信函 Business communications Practice,便条,包括留言、请假条、收条、欠条等 1.题目可省 2.称呼语写在左边顶格 3.日期写在正文右上方，也可写在署名下一行，即右下角。可以写上年月日，或星期几（上午/下午）。 4.形式和内容简洁，语言通俗、简单、直接 5.署名写在正文的右下角。 注：一

2、定要说清楚写给谁的、什么事、谁写的以及什么时候写的。,例1 (leave a message),例2 (ask for sick leave),例3 (receipt),例4 (I owe you form),常用语,With many thanks! Many thanks! I wish you success! Im very pleased to know that,通知,1.上方居中写NOTICE或Notice 2.正文的右下角写出通知的单位或人名 3.日期放在左下角,例1,例2,注：time, place, subject, participant,简历,1.包括页眉、教育背景、工

3、作经历和个人资料四个部分 2.页眉部分：Name, Address, and Tel number 3.教育背景：时间倒序，最近的学历放在最前。 4.个人资料：Certificates/Qualifications, Language Proficiency Hobbies/Personal Strong Points 5.工作经历：时间倒序，公司名称，地点， 职务，工作内容,Personal data,Date of Birth: Mar. 9th,2006 Sex/gender: Male/Female Nationality: Chinese Marital status: Single

4、/Married/Divorced Health: Excellent/good/bad,Education,2004-2006: Beijing Jingbei Vocational College Relevant courses: English, computer 2001-2004: No.55 High School 1998-2001: No.101 Middle School,Work Experience,2005-2006: New World Software Company, working as a salesman Language Proficiency Engl

5、ish : fluent in speaking, reading and writing,Certificates,CET-4,CET-6,TEM-4,TEM-8,PRETCO-3,CPA Hobbies Computer games, swimming, football,Job Objective,1.Seeking a challenging position in the Sales Department which offers opportunities for growth and advancement 2.To work as a general manager in a

6、joint venture enterprise in Qingdao 3.To serve as a Sales Manager at a Sino-foreign joint venture in Beijing,例,Mar.9th, 2006 Zhang Ling No.45 Renmin Road Beijing 100012 Tel:Personal Data Date of Birth, Sex, Nationality, Health, etc. Work Experience 2004-2006: Education 2001-2004: Job O

7、bjective to work as a .,常用词语,height, weight, position, creative, excellent Party/League member, doctor, master, bachelor, graduate student, abroad student, foreign student, freshman, sophomore, junior, senior, blood type, ID card NO., capable, careful, cooperative, major, score, social practice, sch

8、olarship, “Three Goods” student, excellent leader, student council, intelligent, inventive,信函,1.信头指写信人的地址和写信日期，位于信的右上角。 顺序：第一行写门牌号码、路名； 第二行写市（县）、省（州、郡）名，寄往 国外的信要加国名； 第三行写寄信日期 2.收信人的地址位于左上角，略低于写信日期 3.称呼低于收信人地址，左边顶格写起 4.正文开头空几格，不用写“你好” 5.结束语位于正文的下一行右边 6.签名在结束语的下一行，除了对熟悉的人和亲密的人之外，签名必须要写全名。,例,注： 1.如果不知道

9、收信人的名字，可以写上 Dear Sir/Dear Madam/To whomever it may concern 2.结束语 商业信函：Sincerely yours, Yours truly, Yours sincerely 私人信函：Yours, Sincerely, With love, Sincerely yours, Yours truly, Yours sincerely,感谢信,要求： 对对方给与的款待、礼物或帮助等表示由衷的感谢。 用简洁的语言赞赏对方提供的帮助所起到的作用，或所收到的礼物的可爱之处及其用途。 再次表示衷心的感谢，希望有朝一日能够回报。,例1,Februar

10、y 16, 2006 Dear Lucy, Im writing this letter to thank you for your warm hospitality during my visit to your country. I enjoyed and appreciated all your kindness to me. I hope that you will pay a short visit to China and I may have the pleasure of seeing you in my home. Thank you again for your frien

11、dly warmth. Sincerely yours, Sally,例2,Aug.12, 2005 Dear Ted, Thank you from the core of my heart for the nice birthday present you have sent me. I have been looking forward to an English-English dictionary for a long time. It will surely be very helpful to my study. It was very kind of you to rememb

12、er my birthday. The gift will always remind me of our friendship. Thanks again. Im looking forward to meeting you soon. Yours truly, John,常用语,1.I want to express my appreciate to you for your help. 2.Im thankful to you for your beautiful gift. 3.Thank you so much for your warm wishes/greetings. 4.Th

13、e beautiful you gave me is just what I want/need. 5.I really appreciate your hospitality. 6.I will remember your kindness with gratitude.,道歉信,格式与感谢信相同，下面是一些常用语： 1.I really apologize for that. 2.You must forgive me. 3.Its all my fault. 4.I do apologize for all that Ive done. 5.How careless/forgetful

14、of me! 6.I cant tell you how sorry I am. 7.I really didnt mean that.,例,April 4, 2005 Dear Mary, I am very sorry that we wont attend your birthday party on Saturday because my wife is ill. I am sorry that I must disappoint you, but I am confident that you will fully understand us. Yours sincerely Mic

15、hael,邀请函,邀请函中通常包括下面几项内容： 1.邀请函发出的单位、组织或个人 2.活动的时间、地点 3.活动内容和日程安排 4.要求被邀请人回复,例1,May 18, 2005 Dear Prof. Wang, The English Department of Dalian University of Technology would like to invite you to be our guest speaker at our monthly discussion to be held at the Multi-functioning Hall at 8 oclock, Frid

16、ay morning, May 23rd,2005. We would be glad if you could attend. We look forward to hearing from you soon. Yours sincerely Zhang Hui,例2,Aug.5, 2005 Dear Alice, It is with great pleasure that I inform you that I am getting married this Sunday, Aug.8 at Beijing Hotel at 11:20 a.m. I request you to kin

17、dly come to the occasion. You know how important your presence is. Be sure to let me know if you can come. My whole family is eagerly waiting for your arrival. Yours truly Jessie,常用语,1.It is with great pleasure that I inform you 2.Are you free for dinner on Monday, Sept.19,2005? 3.Do let me know if

18、you can come. 4.We will be expecting you at 6 oclock. Dont disappoint us.,接受邀请,Dear Jessie, Thank you for your kind invitation to the dinner you are giving this Sunday for your wedding. I shall be very happy indeed to come, and look forward with pleasure to meeting you. Yours truly, Alice,常用语,1.We a

19、re delighted to accept your kind invitation to 2.We look forward with pleasure to 3.Nothing would give me greater pleasure than accepting your invitation.,拒绝邀请,Dear Jessie, I am so sorry that I cant come to the dinner you are giving this Sunday for your wedding because of a previous engagement that

20、day. I do appreciate your asking me and hope that I will have the opportunity to meet you in the near future. Yours truly, Alice,常用语,1.I shall have to say no to your kind invitation. 2.I regret I cannot accept 3.Please accept my sincere regrets for not being able to join 4.I am sincerely sorry that

21、I cannot ,求职信,求职信的目的是得到某份工作。信中可交待 应聘理由、个人特长及希望对方予以考虑或 提供面试机会。写求职信就是要使对方相信 你是值得考虑的人选，最有效的方法就是强 调你如何可以成为他的可用之材。,写作格式,Introducing oneself: about age and experience,1.I will graduate this July from Beijing Commercial College, having completed the four-year commercial courses. During my summer vacation I

22、 was employed in the accounting department of a chemical company. 2.I have been in the business for the last ten years, and worked as the general manager in the personnel department.,About personal ability,I am a good accountant and have a thorough knowledge of the English language. I worked as an a

23、ssistant editor on a trade journal in the food field, where my tasks included a great deal of interviewing and contact with members of the industry.,About enclosure,You will find enclosed as outline of my education and business training and copies of two letters of recommendation. Enclosed please fi

24、nd a resume and a photo. Enclosed are two copies of my diplomas and a copy of my resume for your reference.,About salary,The salary I should require would be HK$6,500 per month as a start. I should require a salary of 3000 yuan a month to begin with. As regards salary, I leave it to you to decide af

25、ter examination of my capacity.,Ending: request for interview,I should be glad to have a personal interview. I shall be obliged if you will give me a personal interview at your convenience.,例1,正文,商务信函,商务信函包括信件、电子邮件、传真等，内容包括订单、询价、报价等等。 较为正式的传真有固定的格式，格式中应包括发件人、收件人、单位名称、传真号、日期、页数、主题等，发件人在传真上签字也被看作是国际惯例

26、。 电子邮件不要求特别正式，但为了便于联系，通常应在邮件的最后提供联系方式，如发件人的姓名、职务、所在单位、电话号码、电子邮件地址、传真号码等。,询价函 (1),Dear Sir/Madam, We are a large chain retail store specializing in sports wears for men and women. We are deeply impressed by the pure cotton trunks displayed on your stand at Guangzhou Trade Fire held last April and wou

27、ld like to know more about them. Could you provide such details about them as prices, discounts, delivery dates, and terms of payment? Your early reply would be appreciated. Yours faithfully, Jerry Liang,询价函 (2),Dear Sir, We would like to send from Guangzhou to Beijing a consignment of flowers. It c

28、ontains 12 boxes, each weighing 20 kilos and measuring 1 cubic meter. The consignment is to be delivered with two days. Could you please quote charges for shipment and insurance? Yours faithfully, Nick Joy,报价,June 4, 2005 Dear Sir, Thank you for your inquiry of June 1st concerning the Deer Mountain

29、Bike. It gives us great pleasure to send along the technical information on the model together with the catalog and price list. After studying the prices and terms of trade, you will understand why we are working to capacity to meet the demand. We look forward to the opportunity of being of service

30、of you. Yours faithfully, R. Smith,讨价还价,Dear Sir, We have received your price lists and have studied it carefully. However, the price level in your quotation is too high for this market, If you are prepared to grant us a discount of 10% for a quantity of 200, we would agree to your offer. We hope to

31、 hear from you soon. Yours truly, John Chen,正式提出订单,Dear Sir, We have discussed your offer of 5% and accept it on the terms quoted. We are prepared to give your product a trial, provided you can guarantee delivery on or before the 20th of September. The enclosed order is given strictly on this condit

32、ion. We reserve the right of refusal of delivery and/or cancellation of the order after this date. Yours faithfully, R. Smith,确认订单,Dear Sir, Thank you very much for your order of June 15 for 200 Deer Mountain Bikes. We will make every possible effort to speed up delivery. We will advise you of the d

33、ate of dispatch. We are at your service at all times. Yours faithfully, R. Smith,通知函,Dear Robert, We wish to inform that your order PD00986 has been shipped board the vessel Singapore which was due to depart Paris on July 26, ETA (estimated time of arrival) Shanghai July 30. Im sending to you by fax

34、 a copy of our invoice, and packing list. As soon as we receive the original shipping documents I will send them to you. Meanwhile well keep you well informed of the latest development about the goods. Yours faithfully, Mike Green,催款,Dear Mr. Bellon, We are writing concerning the October account for

35、 $645 which was due and should have been cleared last month. As you usually clear your account promptly, we wondered why the account was not paid. If you are experiencing any difficulties, please let me know as we may be able to help you. We look forward to hearing from you soon. Attached please fin

36、e a copy of the account. Yours sincerely, T. Lane,介绍信,Dear Mr. Deksen, The bearer of this letter is Mr. Ross Lake, our overseas sales manager, who is visiting Oslo on our behalf to investigate our export possibilities to Norway. Thank you for your letter of April 10 in which you offered to help him.

37、 I will appreciate any assistance you can give, or suggestion you make. Yours faithfully, Zhang Meng,传真,常用语,human resources, sales & marketing, the board, PR, finance, after-sales service, C&F (cost and freight), B/L (bill of lading), commission, wholesaler, retailer, supplier, manufacturer, agent,

38、customer, importer, exporter, enquiry letter, request for payment, quotation, delivery date, terms of payment, purchase order, market investigation, customer complaint,常用句,We would appreciate it if you could send us the information requested. Could you please send us your current catalogue and price

39、 list? Thank you very much for your order and we look forward to your next orders. Payment should be made within 7 days. Could you please quote your most competitive prices? We have always cleared our accounts promptly ever since we began trading 3 years ago. We were deeply impressed by the wide sel

40、ection of your clothes.,常用句,As our annual requirement in is considerable, perhaps you would send us your catalogue and details of your sample. Please give us detailed information of CIF/FOB prices, discounts and terms of payment. Please let us know their prices including packing and delivery to our

41、warehouse. We would like to mention that if your price is attractive and delivery date acceptable, we shall place a large order with you.,Practice A,1.嘉欣刚刚从国外回来。在她出国期间，好友刘博雅给她年迈的母亲以无微不至的照顾。为了表示谢意，周日送来了礼物一架小摄像机。但此刻好友不在家，请写张留言条。 2.曲敏收到贺春雨小姐三本书、一台电脑，时间是2005年9月12日，请写一张收条。 3.请假条：周航告诉布莱克先生因为头疼需请假2天，附上医生证明

42、，时间是12月22日周一。 4.于磊今日从阅览室借了三本杂志,答应一周之内还回来，请写张借条。,Practice B,1.校长办公室通知：明天是植树节，天气暖和，学生去公园植树。早上七点整在公园门口集合，中午在那里吃饭，请带好水和食物。 2.我校学生要为来访的美国朋友举办一个晚会，欢迎大家参加。组织者：学生会；时间：4月25日晚7：30；地点：主楼会议厅；内容：音乐、舞蹈、唱歌、交换小礼品。,Practice C,假如你叫张明，24岁，毕业于湖北大学英语系，口语好，曾当过两年英语导游，想找一份英文秘书的工作，爱好音乐和旅游，家庭地址是北京市东城区128号,电话请写一

43、份个人简历和求职信。,Practice D,1.假定你叫李敏，王教授上周一到你们公司为新员工传授经验及提出建议，请给他写封感谢信。 2.因为有个亲戚要从北京来看你，所以你无法参加Susan举办的晚会，请给她写封道歉信。 3.张教授是外国文学方面的专家。请你以学校学生会的名义给她写一封邀请函，请她到你们学校在关于外国文学影响的学术研讨会（academic seminar)上发言。 （1）时间地点：2006年4月5日上午9点，图书馆5楼 （2）希望得到他的尽快回复。 4.求职信,Practice E,1.贵方从悉尼运往大连的空运货物已发出，航班号是JL772。预计到达时间是06年3月1日。提单号是

44、NEA85904，货重46.5公斤。我将传真给你发票和提单。望查收。 2.李先生： 我们很荣幸能为贵方提供我方产品并随函附上贵方所需要的产品的价格和详细信息。 真丝衬衫是我厂最畅销的产品之一，采用真丝面料，质量上乘。每打价格215美元，最低订购量是200打。由于这是我们初次合作，订购400打以上，可享受5%的折扣。另以航空函寄一件样品给贵公司。 小红服装公司 2006年3月18日,3.将下面的传真翻译成英文 致：新元公司 收件人：程先生 发件人：夏威先生 日期：2006年3月20日 传真号：2533611 页数：1页 事由：提供资料 亲爱的程先生： 很高兴这星期与您会面，并得悉阁下对我们的推广

45、计划有兴趣。现附上四月份推广计划的详细资料。 敬候回复 祝好！,1.,2.,3.,4.,1.,2.,Resume Zhang Ming No.128 Dongcheng District Beijing Tel:Work Experience Working as a guide in English for two years Education 2000-2004:English Department, Hubei University Hobbies Music, traveling Language Proficiency Fluent in oral En

46、glish Job Objective to work as a English secretary,1.,Dear Prof. Wang, Thank you for attending our meeting last Monday and for sharing your suggestion and experience with our new employees. Our group found your suggestion and recommendation extremely helpful. We hope we can return the favor sometime

47、 in the future. Thank you again. Sincerely yours, Li Min,2.,Dear Susan, I am very sorry that I wont be able to attend your evening party because a relative of mine from Beijing will visit me. Please accept my apologies, and I am confident that you will fully understand me. Sincerely yours, Kate,3.,Dear Prof. Zhang, As an expert on foreign literature, you are very well-known among our students. On behalf of our school, I am inviting you to give a t