《英语信函的写作》PPT课件.ppt

1、英语应用文写作,社交信函 作者：陈东霞 By: Chen Dongxia,信封的格式,收信人的姓名、地址写在信封正面的中央，可在收信人姓名前加上To；发信人的姓名、地址写在信封正面的左上角，可在发信人姓名前加上From。 目前信封的写法多为齐头式，即每行的开头从左边起对齐。 如要说明信件由何种邮路递送或信件为何种类别，一般在信封正面的左下角注明，如： 航空：By Air Mail 挂号：Registered 印刷品：Printed Matter 快件：Express 内有照片：Photo Enclosed 请参考下例：,(From)Li Ming, English Department of

2、Shanghai University, Shanghai, 201800 P.R. China (To) Prof. Bradley A. Smith, College of English, Emporia State University, 1200 Commercial Emporia, Kansas 66801 U.S.A. By Air Mail,书信的格式,现在比较普遍的写法是半缩进式，写信人的地址、日期、结尾语和签名在右边，收信人地址、附件在左边顶格排列，信的正文每一段落起行都缩进5个字母。 如下：,126 West Avenue Jung Ho, Taipei Taiwan,

3、 China April 30,2002 Mr. Wang Lin English Department Yunnan University Kunming, Yunnan, P.R. China Dear Sirs, _ _. _ _. _. Yours sincerely, M. L. Liu,书信的构成,书信由七个部分组成，这七个部分的位置安排也有一定的格式。 1. Heading 信头（包括发信人的地址和写信日期，位置在信纸的右上角。私人信件或非正式信件的信头只需保留写信日期。日期中的月份应完整拼出，不宜缩写。如：英式日期：14th May, 2002 美式日期：October 8,

4、2002） 2. Inside Address 信内地址：包括收信人的姓名和地址。位置在信纸的左边，比信头低两行。私人信件或非正式信件的信内地址均可省略。姓名前必须加上尊称（title）,如Mrs., Miss., Ms.等。 3. Salutation 称呼: Dear Sir / Madam / Mr.* / Miss *(注意，后面接姓不接名)，其后用逗号或冒号，一般写在信内地址下面两行，与其平齐。,4. Body of the letter 正文：每个段落的第一行可采用齐头或缩进字母的做法。 5. Complimentary Close 结束语：结束语的第一个字母要大写，后面用逗号。根

5、据寄信人与收信人之间的关系不同，有不同的用法： 1) 收信人地位或辈分高：Respectfully yours, Yours respectfully, Most sincerely yours, 2) 一般：Sincerely, Sincerely yours, Yours sincerely, Truly, Truly yours, Your truly, 3)亲密好友: Love, With love, Loving, Your loving, Affectionately, Affectionately yours, 6. Signature 签名:姓名的位置一般在结束语的下面。亲笔签

6、名须在打字姓名的上面。 7. P.S., Postscript 附记：由签名下一行左端写起，附加正文所遗漏的部分。,126 West Avenue Jung Ho, Taipei Heading - Taiwan, China April 30,2002 Mr. Wang Lin English Department Yunnan University, Kunming -Inside address Yunnan, P.R. China Dear Sirs, -salutation _ _. -Body _ _. Complimentary close- Yours sincerely, P

7、.S., Postscript Signature- M. L. Liu,社交信函包括：,邀请信 Invitation letter 介绍信 Introduction letter 感谢信 Thank-you letter 道歉信 Apology letter 告别信 Farewell letter 求职信 Letter of Application 投诉信 Letter of Complaint 祝贺信 Letter of Congratulations,邀请信(Letters of Invitation),分为正式和非正式两种。正式的邀请信即请柬；非正式的邀请信是指普通书面邀请或邀请通知，

8、一般用于很熟识的朋友之间或用于非正式场合。 邀请以第一人称书写，没有严谨的格式和客套，其格式和普通书信一样，称呼也较自由，但时间地点一定要写清楚。邀请信以提前两周寄出最为理想。,常用词汇,presence出席 social reunion社交聚会 company陪伴 be sure务必 dinner dance晚宴舞会 the cocktail party鸡尾酒会 in honor of对表示敬意，为祝贺 get-together（非正式）聚会 reception招待会 R.S.V.P.法文敬请回复,常用句型,1. request the pleasure of the company of

9、敬请光临 2. Would you care to join our little party?你愿 意光临我们的小宴会吗？ 3. Will you have lunch with us this coming Saturday?本周六能来与我们共进午餐吗？ 4. I wonder if you would be able to join us for dinner tomorrow evening. 不知你明天晚上能否来和我们一起共进晚餐。 5. I shall be very glad/pleased if 如果，我将非常高兴。,练习,根据所给材料写邀请信： 亲爱的玛丽： 艾伦和我将于10

10、月6号星期三7：30邀请一些朋友过来吃晚饭。当然是缺少不了你和比尔的。 我们想听听你们的泰国之旅， 别让我们失望呵！ 罗丝敬上,Dear Mary, Allen and I are having some friends over for dinner on Wednesday, October 6, at 7:30. Naturally the party wouldnt be complete without you and Bill. We want to hear about your trip to Thailand, so dont disappoint us! Affection

11、ately yours, Rose,介绍信,介绍信是介绍本来互不相识的两个人（或公司）相互了解认识的信函，是商业和社交活动中常见的书信形式。 介绍信通常比较短小精悍，要写明被介绍人的姓名、来历、职业以及要求相见的目的和原因，还应写明其与写信人的关系。在恳请对方对被介绍人提供必要的便利后，应向对方表示感谢。,介绍信格式为：,Dear XXX, It gives me a great pleasure to introduce to you the bearer of this letter, Mr.XXX,职业身份. He is a +与被介绍人的关系of mine and +去你处的目的. I

12、 should be very grateful if you would give me him the benefits of your advice and experiences. Yours faithfully, XXX,例：请给远东有限公司(Far East Co. Ltd)d 销售经理Mr. W. Jackson开一封去北京做市场调查的介绍信。,Dear Jim, It gives me a great pleasure to introduce to you the bearer of this letter, Mr. W. Jackson, a sales manager

13、of Far East Co. Ltd. He is a personal friend of mine and is visiting your city to make a market investigation. I should be very grateful if you would give me him the benefits of your advice and experiences. Yours faithfully, Susan,Thank-you Letter,感谢信应写得热情洋溢，信中应具体提到感谢的原因，措辞必须得体，不能过分恭维、夸张，应给收信人诚意的赞赏，

14、例如，可提到对方的礼物如何好，表示对礼品的喜爱；赞扬对方的款待是如何盛情周到；对方的服务或支持是如何重要等等。,例：Thanks for Hospitality,June 11, 2008 Dear Mr. And Mrs. James, Many thanks for your hospitality during my visit to Manchester. It was very kind of you to give me so much of your valuable time, especially when you have such a lot to do. I hope

15、that I may be able to return your kindness any time when you are in London. Sincerely yours, Sally,Apology Letter,道歉信应注意态度要诚恳，原因要解释清楚，措辞要委婉。,例：,12 June, 2008 Dear Alice, I am terribly sorry that I couldnt send you off yesterday. I am sure you will excuse when I tell you the fact that my mother was i

16、ll. I hope you will accept my sincere apologies. Yours truly, Li Ping,电子邮件,E-mail (Electronic Mail)即电子邮件，是一种通过因特网进行传递的电子化信函形式。 格式：由两大部分组成：表头；正文。 表头包括From（发件人姓名）, To（收件人）, Cc（副本收件人）, Subject（信件主题）。To和From不可或缺，其余可视需要增删。 正文可分为开首敬辞、书信主文、结尾敬辞及署名四项。,From: H To: J Cc: Subject: Can I see you this Saturday?

17、Dear John, Sorry Im late in replying to your e-mail of Monday, April 1. Im still having some trouble with my new computer and I think I need your help again. Could you come over to my place this Saturday at around noon? Please CALL or FAX If not convenient; otherwise, Ill see you then. Sincerely you

18、rs, Henry,Hello from Stephanie Ng From: Stephanie Ng To: Lori Chen Hi Lori, I just thought that I would send you a quick note to say hello since I havent heard from you in a while. It has been busy here. I was taking a number of courses and it was 4 night classes and it was a lot of work. Interestin

19、g but a lot of work. Oh well. I am done for the time being and it was good to be busy. But I am happy that it is over at the same time. How are things going with you? How are Daniel and your husband? Good I hope. My parents are planning a trip to visit with some friends in Germany and they are talki

20、ng about Poland also. No set dates chosen yet but I will find out when it is all said and done. I know that they are thinking sometime in July or something. Take care, Stephanie,其它类型的信函,商务信函：1、建立贸易关系,常用词汇： quote 报价 quotation 报价单 contact 联系，接触 price-list 价目表 booklet 说明书 enquire/inquire 查询，询价 常用句型： 1.

21、 We have got your name and address fromand know that you deal in computers. 我们从的得知贵公司及地址，并得知贵方经营计算机。 2. We are willing to enter into business relations with your firm on the basis of equality and mutual benefit. 我们愿意在平等的基础上与贵公司建立业务关系。,实例：,Write a letter according to the following instructions given

22、in Chinese. 假设你在广州举行的展览会期间了解到一家香港公司的新产品，产品号为5670，你非常感兴趣。给那家公司写信，请对方寄送报价单和详细说明书。并希望能建立贸易合作关系。请对方尽早回复。 注意商务函件的格式。,May 3, 2005 Dear Sir, The purpose of this letter is to explore the possibilities of developing trade with you. We are importers of long standing and high reputation. Last month I went to a

23、ttend Guangzhou Expo and was interested in your new product No.5670. We should be obliged if you would send us your quotation and detailed specification. We are willing to enter into business relations with your firm on the basis of equality and mutual benefit. We are looking forward to your reply.

24、Sincerely yours, Smith,求职信(Letters of Application),常用词汇： advertisement 广告 seek/look for 招聘 learning from 从处得知 apply for 申请 position/post 职位 look forward to 期待 interview 面试 additional information 其它的信息 常用句型： 1. I would like to apply for the position advertised in todays Guangzhou Daily. 2. I am very

25、delighted over the good news that you are seeking a teacher. 3. I hope that you will be kind enough to consider my application.我希望你们考虑我的申请。,实例：,假设你是一位即将毕业的 大学生。从报上得知一家美国公司正在招聘销售人员。写一封信： 1、简单介绍自己情况（学历，工作经历，业余爱好等）； 2、表示有意向进入该公司； 3、说要申请表，并告知希望得到的 薪水和工作条件等情况； 4、希望能早日得到答复。 注意：必须包括称谓、写信日期、发信人的签名 等基本格式。,Ma

26、y 2, 2005 Dear Sir, I read your advertisement for salespersons in the newspaper and would like to apply for this position. I am a college student, majoring in Marketing and I am going to graduate this summer. I had some part-time job working experiences. I would be grateful if you could send me an a

27、pplication form and give me further information about the salary and working conditions. I look forward to hearing from you in the near future. Yours faithfully, Wang Lei,投诉信(Letters of Complaints),投诉信是指被服务方对服务方所提供的服务或产品质量表示不满的信件。 写作要点： 1、首先摆明事实，交代请所投诉的事情，并对此表示遗憾； 2、提出投诉，说明理由，以及由此给你造成的不利影响； 3、提出解决办法

28、和要求，并表面立场和态度，要求对方给予答复和解决。 常用句式： 1. Im writing to make a complaint about 2. I am writing to express my great dissatisfaction with 3. We much regret that we have to complain about. 4. We are looking forward to having your early reply to this matter.,实例：,假设上个月你出差去广州，在一家著名的百货公司花了1200元买了一件大衣。洗后发现褪色厉害。你给商

29、厦写一封投诉信。 内容包括：1）情况说明； 2）要求解决问题（全额退款）； 3）要求尽快答复。 注意写信基本格式。,Dear Sir, Im writing to make a complaint about he quality of your commodity you sell. Last month, I went to Guangzhou on business. During my stay, I was impressed by the prosperity of the city.And I bought an overcoat, which cost me 1 200yuan. But after I washed it at home, I found it faded a lot. I cannot wear it any more. I understand yours is a famous department store in Guangzhou, so I write to you, in the hope to settle my case. That is, I need a complete refund. Hope to hear from yo