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FY 2007 2008 A AR RT T I IN N T TH HE E S SC CH HO OO OL LS S Progra m De sc ription The Art in the Schools category exposes young people in the Oakland public schools to quality hands on arts experiences in a school setting to educate them about the process of creating and producing arts Funds will support arts residencies at Oakland public school sites before during or after school hours wherein there is a long term in depth interaction between professional artists and an ongoing group of students Proposed project activities must occur between July 1 2007 and June 30 2008 Deadline Friday January 12 2007 5 00 p m All applications must be received in the Cultural Arts and Marketing Division office by this time Postmarks are not acceptable LATE APPLICATIONS WILL NOT BE ACCEPTED INCOMPLETE APPLICATIONS MAY BE DEEMED INELIGIBLE Applic ant Wo rk shops The Cultural Funding Program offers assistance in preparing applications through workshops Attendance is not mandatory but it is strongly recommended Please be advised that the Cultural Funding Program is not responsible for any information missed due to nonattendance Workshops will be held in Hearing Rooms within City Hall at 1 Frank H Ogawa Plaza 14 th Street at Broadway Art in the Schools workshops are scheduled for November 15 2006 1 00 p m 3 00 p m Hearing Room 4 December 14 2006 5 30 p m 7 30 p m Hearing Room 2 If less than ten people RSVP for a workshop it will be cancelled Call 510 238 7561 to RSVP or to make an individual appointment Cultural Funding Program staff are available to provide technical assistance on an individual basis up to two weeks before the application deadline s Successful applications from previous grant cycles are also available upon request Eligibility Oakland based nonprofit organizations Oakland resident independent artists and Oakland public schools are eligible to apply 1 Individual artists must Reside in Oakland at the time of application Maintain residency during the grant period Be age 18 or older Proof of residency is required and may be satisfied by submitting a copy of one of the following Utility bill Voter registration card Rental agreement 2 Nonprofit organizations must maintain federal tax exempt status 501 c 3 as defined in the Internal Revenue Code and meet the following Oakland based residency criteria Be a registered nonprofit with the State of California and have IRS 501 c 3 status with an Oakland address Have a functioning Board of Directors Have business offices located in Oakland and letterhead with an Oakland business address P O Boxes alone are not acceptable and phone number Comply with federal regulations pertaining to federal grant recipients by meeting the provisions of Section 504 of the Rehabilitation Act of 1963 Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Americans with Disabilities Act and Age Discrimination Act of 1975 C U L T U R A L F U N D I N G P R O G R A M CITY OF OAKLAND FY 2007 2008 Art in the Schools Application 2 Proof of residency is required and may be satisfied by submitting a copy of one of the following Utility bill Bank Statement Note Artists working in Oakland public schools must be fingerprinted and tuberculosis tested USING A FISCAL SPONSOR Any unincorporated Oakland based organization applying under a fiscal sponsor must meet the following requirements a The Fiscal Sponsor must meet the eligibility requirements stipulated for incorporated organizations applying for Project Support b The Fiscal Sponsor and non 501 c 3 organization should share similar missions c A comprehensive written agreement from the fiscal sponsor must accompany the application The agreement should include the following description of the exact nature of the services to be provided by the fiscal sponsor outlining responsibility of fiscal sponsor in terms of financial arrangement application preparation and reporting grant compliance the fiscal sponsor fee qualifications resume and contact information of the fiscal sponsor staff person who will serve as the primary liaison with the non 501 c 3 organization lead project person Note Contract documents will be mailed to the Fiscal Sponsor and must be completed by and be reflective of this Sponsor including the Cultural Services Agreement Schedule documents insurance financial and tax information Reques t Amount The City of Oakland supports only a portion of the residency budget Applicants may request 50 up to 20 000 of the combined costs of artist s fees including prep time and supplies needed to complete the residency Awardees are required to match the City s contribution on a cash basis at a minimum of 1 1 i e for every dollar awarded from the Cultural Funding Program you must secure at least one dollar from another funding source Please note that we require documentation of matching funds Other Cultural Funding Program funds may not be used to meet the match nor may in kind contributions Only one application allowed per organization artist or public school though the application may contain a residency proposal at multiple sites Request amounts of 5 000 or less in all funding categories are not be eligible for panel reductions Notifica tion and Grant Pe riod Applicants will be notified of award recommendations in writing by April 2007 Funds awarded for FY 2007 2008 must be spent between July 1 2007 and June 30 2008 and the residency must take place within these dates A final narrative report will be due by July 31 2008 All former awardees are required to have submitted any outstanding final reports to be considered for funding Evalua tion Crite ria The following areas will be used to evaluate the application submissions artistic work samples and other supporting materials 1 Evidence of advancing one or more of the following Expose Oakland public school students to quality arts experiences Educate Oakland public school students about the process of creating art Address the need to increase awareness of Oakland s arts offerings Stimulate interest and participation in the arts Support enhance the classroom curriculum 2 Student Participation Level of hands on participation level of student engagement Length and frequency of artists interaction with students Potential impact of project to benefit the community e g number of audience served number of participants 3 Residency Implementation Qualifications and experience of artist s who will provide creative leadership for project FY 2007 2008 Art in the Schools Application 3 History of consistent and successful execution of the same or similar projects and current capacity of applicant to successfully produce the project within the projected timeline Quality of work samples reviews video audio and or printed materials as evidence of the artists organizations work 4 Residency Design Comprehensive sample curriculum or work plan Clear residency goals and structure Appropriateness of request amount and budget Realistic plan to secure necessary total funds Existence of matching funds Soundness of the project budget 5 Application Overall quality of application preparation Scoring A Panel Evaluation Instrument is used to assess the level to which an applicant meets the program criteria Each of the criterion is assigned a score between 1 and 10 the total available points are 100 with a possible 4 bonus points for application preparation Following is a definition of criterion ratings 1 2 Points Unacceptable Applicant does not meet criterion Application is extremely marginal in quality In this category the application is not fundable under any circumstances 3 5 Points Improvement Needed Applicant meets criterion marginally This application has some merit in meeting the criterion however it does not meet the criterion in a strong or solid way 6 8 Points Satisfactory Applicant meets the standards of the criterion It strongly meets the review criterion however some improvement or development is needed to reach model status 9 10 Points Excellent Applicant meets the criterion to the highest degree possible This applicant is performing at a level that designates them as a model For additional information CITY OF OAKLAND CULTURAL FUNDING PROGRAM Tel 510 238 2103 or go to www oaklandculturalarts org Ciudad de Oakland Programa de Financiamiento Cultural 屋崙 奧克蘭 市政府 文化基金計劃 Tha nh Pho Oakland Ch ng Tr nh Ta i Tr Hoa t o ng Va n Ho a For language or translation assistance call Si desea obtener ayuda idiom tica o de traducci n por favor llame al 若需要語言或翻譯協助 請致電 e c tr giu p ve ngo n ng hoa c tho ng d ch xin go i so 5 1 0 2 3 8 2 2 4 1 Submit applications to CULTURAL FUNDING PROGRAM Cultural Arts Marketing Division 1 Frank H Ogawa Plaza 9 th Floor Oakland CA 94612 Applications are not accepted via fax or e mail FY 2007 2008 Art in the Schools Application 4 ELIGIBILITY CERTIFICATION New Applicant to Art in the Schools You are considered to be a new applicant to the program even if you have applied in the past but were not funded Returning Grantee last year funded check one FY 2006 2007 FY 2005 2006 FY 2004 2005 Other Applicant Street Address City State Zip Mr Contact Person Ms Title Tel Fax Email Web Site MAI LIN G AD D RES S IF D IF FERE NT F RO M A BOVE Street Address City State Zip Council District of applicant organization if unsure call 510 238 3266 or go to District 1 Jane Brunner District 5 Ignacio De La Fuente District 2 Patricia Kernighan District 6 Desley Brooks District 3 Nancy J Nadel District 7 Larry E Reid District 4 Jean Quan Arts Discipline check the form s which best represents the focus of the residency Dance Media Arts Music Inter Multi disciplinary Arts Theater Traditional Folk Arts Visual Arts Other Literary Arts If applying as an organization are you incorporated and a tax exempt 501 c 3 Yes No If answering no complete Fiscal Sponsor section page 5 Incorporation ID Number Date Incorporated Organization Fiscal Year Project Dates to to must occur between July 1 2007 and June 30 2008 The undersigned hereby certifies that s he 1 is a principal officer of the organziation with authority to obligate it 2 has read and accepted the FY 2007 2008 Cultural Funding Program Guide and all other information presented in this packet 3 has original supporting documents on file should an independent audit be required 4 and that information in this application and its attachments is true and correct to the best of his her knowledge Principal Officer Signature Name print or type Date Title print or type Telephone Number include area code FY 2007 2008 Art in the Schools Application 5 FISCAL SPONSOR INFORMATION if applicable Applicant Name Instructions If you are an inividual artist school or if your organization has its 501 c 3 skip this section and continue to page 6 Complete this section ONLY if you are applying under a fiscal sponsor If your organization is not an incorporated 501 c 3 nonprofit organization and you are applying through a fiscal sponsor please have your fiscal sponsor complete and sign this form Information provided here should be applicable to the Fiscal Sponsor ONLY Attach a Fiscal Sponsor Agreement to this form see Eligibility on pages 2 3 for requirements for using a fiscal sponsor Fiscal Sponsor Name Street Address City State Zip Mr Contact Person Mrs Title Tel Fax Email Web Site Incorporation ID Number Date Incorporated Organization Fiscal Year to FY06 07 or CY07 Current FY07 08 or CY08 Projected Total Organizational Operating Revenues Cash Total Organizational Operating Expenses Cash Total In Kind Support for Organization TOTAL SUPPORT FROM THE CITY OF OAKLAND Cultural Funding Program all awards Other e g Emergency Special awards DEFICIT LOAN INFORMATION AMOUNT Accumulated Deficit Include Attachment I Deficit Retirement Plan Total Loans Outstanding City of Oakland Arts Loan Fund Loan Status The undersigned hereby certifies that s he 1 is a principal officer of the organziation with authority to obligate it 2 has read and accepted the FY 2007 2008 Cultural Funding Program Guide and all other information presented in this packet 3 has original supporting documents on file should an independent audit be required 4 and that information in this application and its attachments is true and correct to the best of his her knowledge Principal Officer Signature Name print or type Date Title print or type Telephone Number include area code FY 2007 2008 Art in the Schools Application 6 PARTICIPATING SCHOOL INFORMATION IFAMULTI SITERESIDENCY PHOTOCOPY ANDCOMPLETETHIS FORM FOR EACHPARTICIPATINGSCHOOL PARTICIPATINGSCHOOL Which Council District is the school located in District 1 Jane Brunner District 5 Ignacio De La Fuente District 2 Patricia Kernighan District 6 Desley Brooks District 3 Nancy J Nadel District 7 Larry E Reid District 4 Jean Quan RESIDENCYSTART ANDENDDATE to SCHOOLSITECOORDINATOR CLASSROOM TEACHER OR PRINCIPAL ADDRESS INCLUDING ZIP CODE PHONE FAX GRADES TOTALNUMBER OF STUDENTS ASIAN PACIFICISLANDER AFRICAN AMERICAN EUROPEAN LATINO CHICANO NATIVEAMERICAN OTHER COMPLETE THE FOLLOWING AS IT RELATES TO THE RESIDENCY IN THIS SCHOOL NUMBER OF STUDENTS PER CLASS NUMBER OF HOURS PER CLASS not including prep NUMBER OF CLASSES PER WEEK Signature of Participating School Principal OR Classroom Teacher signatures may be obtained via fax Date Name print or type Telephone Number include area code FY 2007 2008 Art in the Schools Application 7 SCHEDULE Applicant Name Please indicate the residency schedule to the best of your ability SITE NAME OF SCHOOL DATE OF RESIDENCY TIME OFRESIDENCY Example Oakland Elementary Every Tuesday 9 5 07 12 5 07 1 45 p m to 3 00 p m 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 FY 2007 2008 Art in the Schools Application 8 APPLICATION SUMMARY Art in the Schools Request Applicant Name must match Art in the Schools Request on Budget page 10 RESIDENCYTITLE PROGRAM START ANDENDDATES to RESIDENCY PROGRAMSUMMARY LIMIT TO3SENTENCES IS THIS PROJECT STAFFED BY MULTIPLE ARTISTS If yes include resumes or bios for collaborating artists Attachment B YES NO IS THIS A MULTI SITE RESIDENCY If yes photocopy Participating School Information form as needed and complete for each participating school YES NO COMPLETE THE FOLLOWING AS IT RELATES TO THE RESIDENCY TOTAL NUMBER OF STUDENTS PARTICIPATING IN PROGRAM TOTAL NUMBER OF CLASSES PER WEEK TOTAL NUMBER OF HOURS FOR ENTIRE PROGRAM NOT INCLUDING PREP TIME TOTAL NUMBER OF PREP HOURS FOR ENTIRE PROGRAM If multiple artists are participating and they will be paid different hourly fees list the number of artists paid at each separate fee For example 4 25 3 50 etc additional artists ARTIST FEE PER HOUR FY 2007 2008 Art in the Schools Application 9 NARRATIVE INFORMATION Instructions Mark narrative pages with your name and Narrative Information in the upper right corner Submit no more than a TOTAL of three 3 single sided pages using a minimum 11 point type on white bond paper Restate each narrative question before your answer or enumerate accordingly Note it may be helpful to refer to the Art in the Schools Evaluation Criteria pages 2 3 when preparing your answers 1 Describe the residency for which funds are being requested Your description must include the following Goals of the residency and methods for accomplishing stated goals Use of prep time if you are allocating prep time what does it consist of Plans for implementing the residency including timeline Example of past similar activites implemented by the artist organization 2 Provide a brief description of the participating school s existing arts programs 3 Describe how the students are recruited and selected to participate in the residency and how students are involved in hands on participation 4 If there will be collaborating artists or organizations state who they are how they are involved and the process used to screen and select them 5 Describe your relationship to the school s If applicable include in your description how the classroom teacher is involved if at all and or how this activity was selected by the the clasroom teacher or the school How will the students and or classroom teacher be able to use the experience gained by the activity beyond the dates of the residency itself 6 Describe how the residency accomplishes one or more of the following Expose Oakland public school students to quality arts experiences Educate Oakland public school students about the process of creating art Address the need to increase awareness of Oakland s arts offerings Stimulate interest and participation in the arts Support enhance the classroom curriculum and or address the state standards BUDGET INSTRUCTIONS TIPS B u d g e t N o t e s Budget notes are required attach no more than one 1 sheet of notes and reference the number next to each line item below Cash Income Specify the funding sources and amounts listed as either committed pending or to be submitted Include in kind support as a part of your budget notes but not as a line item in your budget Clearly explain your math reasoning for line item figures that may not be obvious to CFP staff or panelists D o Your request amount on the Application Summary page 8 must be the same figure entered on line I A 1 Request Amount of the Budget page 10 Use Other lines to accommodate special reporting needs Use Budget Notes to explain circumstances that might appear problematic or confusing Check your arithmetic D o N o t Change alter or combine lines on the Budget form Include in kind support as a line item in your budget Use other Cultural Funding Program funds to meet the program s required matching funds C i t y o f O a k l a n d L i v i n g W a g e R a t e City of Oakland Living Wage Rate 10 07 w Health Benefits 11 58 w o Health Benefits FY 2007 2008 Art in the Schools Application 10 PROJECT BUDGET Applicant Name Organizations Only Fiscal Year month day to month day Select One FY 07 08 CY 07 CY 08 I FY 07 08 CA S H IN C OME For asterisked items specify sources and indicate committed p