国贸11级商务5班第一小组参考PPT

1、Memos and Minutes The first group Speaker :岑彬彬,What has the reader already known about this,Who is going to read my memo,The element of memo,1.Do you know the word “memo”? A memo is a short official note that is sent by one person to another within the same company or organization. 2.Do you know the

2、 difference between “memo” and the Chinese word “备忘录”? In English, a memo can be a reminder, or an official document which is used inside a company to delivery information. In Chinese , “备忘录” is much more like a reminder. A memo is the short form of the Latin word memorandum . but today it is employ

3、 as a kind of communication form inside a company or group, in one word, for inner circulation. Example,关于我司柴油机使用丹佛斯产品（传感器）存在问题技术交流会备忘录 甲方：陕西柴油机重工有限公司 乙方：北京凯商科技发展有限责任公司 本备忘录于2010年7月8日在陕西柴油机重工有限公司签订 甲方会议人员：公司质量总监：李舒春 采 购 部： 屈彦峰 生产技术部： 岳三民 邓艳萍 谢建平 售后服务部： 马家军 装配试验厂： 赵军 装试二分厂： 史征顺 裴晓英 检验部： 罗巩固 质量管理中心： 戚

4、 涛 来 超 乙方参会人员：北京凯商科技发展有限责任公司项目经理杨承伟； 丹佛斯（上海）自动控制有限公司应用经理赵彤； 丹佛斯（上海）自动控制有限公司大客户销售经理马颖； 甲方情况介绍：陕西柴油机重工有限公司就近期使用丹佛斯产品（传感器），故障件问题进行了详细说明； 乙方情况介绍：丹佛斯（上海）自动控制有限公司应用经理介绍各类传感器性能、使用方法及注意事项； 经双方对故障件原因分析，对产品使用性能、技术协议、后期服务及商务等共同会商，达成以下共识： 1、北京凯商科技发展有限责任公司提供后续产品完整的技术规格书、产品批量原产地证明材料，陕西柴油机重工有限公司需要时应协助向客户对提供产品进行现场说

5、明； 2、对前期故障件121件传感器的处理，北京凯商科技发展有限责任公司与我公司采购部协商解决；后续陕柴将故障件寄给供方检测，供方应提供检测报告； 3、北京凯商科技发展有限责任公司提供给陕柴传感器的使用及培训资料； 4、北京凯商科技发展有限责任公司应对我公司使用传感器预设定性能参数给予考虑； 5、北京凯商科技发展有限责任公司提供我公司产品质保期由双方后续协商解决。 本备忘录经双方授权代表于文首所载日期签署本备忘录，以兹证明 甲方： 乙方,Meno: To: Peter Hu, Deputy Editor From: Daniel Thomas, Editor-in-chief Date: 20

6、03-12-6 Re: Ensuring smooth publication of January issue of Shanghai Life while the Editor is on holiday. The build-up to the publication of the January issue of the magazine looks like being a very busy time and, before I go away on my vacation, I want to set out clearly everything that needs to be

7、 done over the next few weeks. The main issues that need your personal attention are: doing the interview with Robbie Williams; getting at least three more feature articles commissioned; and hiring the new editorial assistant. Interview with Robbie Williams Robbie is playing his Shanghai concert on

8、18thDecember, and his management said that he would be available for interview either on that day or the day after. However, they have still not given us a precise time so it is crucial that you get this finalised. The Robbie interview is going to be our cover story next month so making sure it happ

9、ens should be your top priority. Commissioning feature articles I have already commissioned two features for the January issue, but we need at least another three. Dont use Dave Jones hes too unreliable but any of our other regular contributors should be fine. Mike has one or two ideas so you might

10、want to call him first. Hiring new editorial assistant I have already conducted first-round interviews and narrowed the field down to four people. I thought they were all strong candidates so Im happy for you to choose any one of them. Ill give you their CVs, so ask them to come in again whenever is

11、 convenient for you. I would like the new person to start a week after I get back from my holiday, so 9thJanuary. You have my number, but please dont contact me unless its really urgent. Everything needs to be finished by 30thDecember, which ought to give you enough time,sent to upper management: ac

12、ting as a report and goes to upper management,sent to divisions affiliated: carrying instructions from upper management,sent to all staff: working as a notice or bulletin,sent to colleagues in or outside ones own department: exchanging information,注意： memo尽量使用短句，这样表达清晰，结构紧凑。 memo使用词汇要简短干练，确保大家都看得懂。

13、考虑清楚字句的组织，有头有尾地把memo完成,Target object,MEMORANDUM OF UNDERSTANDING,备忘录的种类 备忘录是创纪录的交易或合约的条款，如政策备忘录， 谅解备忘录 ， 备忘录的协议 ，或组织章程大纲 。 可供选择的格式包括备忘录，简报，报告，信件或粘合剂。 如果用户是一个内阁部长或高级管理人员，可能会被严格定义的格式. 如果用户是同事，格式通常是灵活得多。 在最基本的层面可以是手写的便条. 谅解备忘录 谅解备忘录是国际协议一种通常的叫法，是一个专有名词，意指双方经过协商、谈判达成共识后，用文本的方式记录下来，谅解旨在表明协议双方要互相体谅，妥善处理彼此

14、的分歧和争议。 “谅解备忘录”相应的英文表达为“memorandum of understanding”，有时也可写成“memo of understanding”或“MOU,谅解备忘录实例,1972年5月26日，美国总统理察尼克森和前苏联签署谅解备忘录，其内容系关于反弹道导弹系统的限制。 1973年2月3日，美国和古巴签署谅解备忘录，其内容系关于在这两个国家劫持飞机和船只及其他犯罪行为等问题。 1994年10月21日，美国和北朝鲜就核武器问题的框架协议。 2005年8月15日，印度尼西亚政府和亚齐的自由亚齐运动的和平协议。 2008年，中国大陆和新加坡、新西兰同时在各自的自由贸易协定（Fre

15、e Trade Agreements，FTA）上签署关于劳务合作的谅解备忘录。 2012年，IEA 和WBCSD 签署了一份谅解备忘录，将加强在有关可持续能源政策和技术等领域的广泛合作。这些措施包括在建筑行业、交通和可再生能源部门的能源政策，以及应对气候变化,2010年5月25日上午，中国国务委員刘延東(右二)与美国国务卿希拉里.克林頓(左二)在北京签署了关于建立中美人文交流高层磋商机制的谅解备忘录,国情备忘录,谅解备忘录的组成,1、合作机会ThePotentialCooperation 2、保密Confidentiality 3、协议语言Language 4、协议期限Duration 5、不

16、可变更Modification 6、终止Termination 7、法律适用GoverningLaw 8、其他细节OtherConditions,Confidential Information,From time to time prior to and during the term of this MOU either Party (“disclosing Party”) has disclosed or may disclose to the other Party (“receiving Party”) business, marketing, technical, scientif

17、ic or other information which, at the time of disclosure, is designated as confidential (or like designation), is disclosed in circumstances of confidence, or would be understood by the Parties, exercising reasonable business judgement, to be confidential (“Confidential Information”). The receiving

18、Party shall, during the term of this MOU and for years thereafter 本备忘录签署前以及在本备忘录有效期内，一方（“披露方”）曾经或者可能不时向对方（“受方”）披露该方的商业、营销、技术、科学或其他资料，这些资料在披露当时被指定为保密资料（或类似标注），或者在保密的情况下披露，或者经双方的合理商业判断为保密资料（“保密资料”）。在本备忘录有效期内以及随后 年内，受方必须： （a） maintain the confidentiality of Confidential Information;对保密资料进行保密； （b） not t

19、o use Confidential Information for any purpose other than those specifically set out in this MOU;不为除本备忘录明确规定的目的之外的其他目的使用保密资料； （c） not disclose any such Confidential Information to any person or entity, except to its employees or employees of its Affiliates, its agents, attorneys, accountants and oth

20、er advisors who need to know such information to perform their responsibilities and who have signed written confidentiality contracts containing terms at least as stringent as the terms provided in this Article 除为履行其职责而确有必要知悉保密资料的该方雇员（或其关联机构、该方律师、会计师或其他顾问的雇员）外，不向其他任何人披露，且上述人员须签署书面保密协议，其中保密义务的严格程度不得低

21、于本第 条的规定,Public announcements,备忘内容保密 Neither Party shall make any announcement or disclosure concerning the MOU without the other Partys prior written consent except as may be reasonably required by law. 除非按照法律规定有合理必要，未经另一方事先书面同意，任何一方不得就本备忘录发表任何公开声明或进行任何披露,Effectiveness and termination of MOU,备忘录的生效和终止 This MOU shall come into force on signature by both Parties and shall continue in effect until the earliest to occur of: 本备忘录经双方签字生效，至下列日期终止（以最早者为准） (a) the replac