商务英语书信写作

1、2021/8/612021/8/62 Dear Mr. X Dear Ms. X Dear Mrs. X Dear Miss. X2021/8/63 Dear Sir Dear Madam Dear Sir or Madam Dear Customer Dear Clients Dear Users2021/8/64 Prof. John Baker President John Baker Doctor John Baker Dear Export Manager Dear Project Director Dear Mr. Chairman/President To whom it/thi

2、s may concern2021/8/65 Sirs Gentleman2021/8/66 Yours faithfully, Faithfully yours, Truly yours, Yours respectfully,2021/8/67 Yours sincerely, Sincerely yours, Cordially yours, Sincerely, Cordially, Best regards, Take care, Love,2021/8/68 告知资讯 发布坏消息 提醒 确认 要求对方确认2021/8/69Im writing 我来信是Im writing in r

3、esponse to +n.p.我来信是因为2021/8/610 I am writing in response to a phone call I received from your company this morning. I am writing in response to the misleading statements you made about our company on CNN this morning.2021/8/611Im writing in regard to +n.p.我来信是因为 the warehouse supervisor position ad

4、vertised on your website. the problems weve been having with the photocopier we rent from you.2021/8/612I am writing in connection with + n.p.我来信是关于 Judys request for a promotion. the special offer you advertised in the newspaper yesterday.2021/8/613I am writing on behalf of + n.p.我是代表来信 my clients

5、to request immediate payment of the full amount owed. Edgeford Insurance to let you know about a few of our exciting new policies.2021/8/614 I am writing to ask about the possibility of postponing the dead line for the launch of Version 2.3. I am writing to cancel an order I placed earlier today. I

6、am writing to request a transfer to the Hong Kong branch.2021/8/615 I am writing to clear up the misunderstanding about the product specs. (specification 规格) I am writing to inquire about the possibility of a job transfer. I am writing to inform you of our decision to close the department.2021/8/616

7、 I am writing to inform you that we will be merging the marketing and sales departments next month. I am writing to let you know that Ive resigned and will be leaving Edgeford at the end of this month.2021/8/617 I am writing to tell you that Mary has left the company for personal reasons. I am writi

8、ng to thank you for your help with the project. I am writing to thank you for recommending us to your friend.2021/8/618 Please be informed that our warehouse has been experiencing stock control difficulties and that it may be some time before your receive your order. Please note that we will be clos

9、ed for four days during the Chinese New Year.2021/8/619 I have been informed that starting from next week everyone is required to be in the office before 9:00. We have been asked to check the invoices again. There are some problems with this months closing. invoice 发票 closing 会计决算2021/8/620 This is

10、just a quick note to let you know that my phone extension has been changed to 522. For your information, the product shown on page 6 of the catalogue has been discontinued and is no longer available.2021/8/621 We regret having to recall the order, but hope you will understand our position. We regret

11、 to advise you that your account has been frozen.2021/8/622 We regret to inform you that the cargo has been impounded. impound 扣留2021/8/623 Did you remember to submit a vacation request form? Just a quick note to remind you to set your automatic email before you go away.2021/8/624 I am writing to co

12、nfirm your appointment to the position of Marketing Manager. Congratulations. I am pleased to confirm that your application for a credit increase has been approved.2021/8/625 Just a short note to confirm that I will be arriving in Shanghai on the 13th. Please confirm if you would like to go ahead wi

13、th the project. Please confirm our reservation. Please give me a call to confirm that the order has arrived. Would you please confirm that you have received our invoice?2021/8/626亲爱的乔治： 此为一简短通知，让你知道我将在下星期离开这个公司。谢谢你在过去这几个月的支持，这几个月对我们来说都不容易。希望未来一切顺利。威尔2021/8/627Dear George,This is just a quick note to

14、 let you know that I am resigning from the company as of next week. Thank you for all your support over the last few months, which have not been easy for any of us.Best wished for the future.Will 2021/8/628亲爱的茱蒂：我写信来确认送货已受到，是在昨天抵达的。我们这个星期稍晚时会付款到你的账户。祝好！山姆2021/8/629Dear Judy, I am writing to confirm

15、receipt of the shipment, which arrived yesterday. We will be making payment to your account later this week.Best,Sam 2021/8/630 表达感谢 回应坏消息 对于延迟表示感谢 表达愿望2021/8/631 Thank you for your message. Let me look into the situation and get back to you. Thank you for your email. I was wonder ing why I hadnt he

16、ard from you. Anyway, glad to hear youre feeling better.2021/8/632 Thanks for you reply Ill pass your suggestions on to John when I see him this afternoon. Thank you for sending me all those free samples. Ill let you know when were ready to place an order.2021/8/633 Were sorry to learn from Bill abo

17、ut your decision to find a new supplier. Im sorry to learn about your decision not to accept the position in Beijing. Why dont we get together for lunch to talk about it?2021/8/634 I was sorry to hear that our salesperson was rude to you. We take your satisfaction very seriously and are continuing o

18、ur investigation of the matter.2021/8/635 Apologies for the delay. Ive attached the sales figures you asked for. Apologies for the delay in replying to your email. Ive been having computer problems, but I think theyre all sorted out now.2021/8/636 Sorry for not getting back to you earlier, but its t

19、aken four days to collect all of the information you requested.2021/8/637 I hope you had a nice weekend/ a good trip. I hope your meeting was successful. I hope youre feeling better now. I hope this email finds you well. I hope you are doing well.2021/8/638Dear Joyce,Thanks for your email and sorry

20、for not getting back to you earlier, but I have been away on leave. Ive included the correct figures below.Regards,Kevin 2021/8/639Dear Eva,Thank you for your Email, which I did receive. Apologies for the delay in responding to you, but I have changed job functions recently and am no longer responsi

21、ble for handling your account. I have passed your question on to the new account manager Tony Wang, who will be contacting you shortly.Thanks for your patience.Montgomery2021/8/640 Can you ? Could you ? Do you think you could ? Do you think you could possibly ? I wonder if you could ? Would it be po

22、ssible for you to ?2021/8/641 Youre heading over to accounting this afternoon, right? Could you ask Mary to call me if you see her? Could you let me know when youll be arriving? Do you think you could arrange for an engineer to come and talk to the sales people about the design?2021/8/642 Do you thi

23、nk you could possibly postpone the CEOs visit until next month? I wonder if you could send me the minutes from the negotiation. Id like to compare what was said with what was written in the contract. minutes 会议记录2021/8/643 Can you tell me ? Do you think you could possibly tell me ? Would it be possi

24、ble for you to let me know ? I wonder if you could explain .2021/8/644 Can you tell me who is responsible for new customer accounts? Do you think you could possibly tell me which company Jamie is working for now? Would it be possible for you to let me know how you arrived at your estimate? I wonder

25、if you could explain how to fill out the customs form again. I always mess it up.2021/8/645 Ill .2021/8/646 Ill give you a call after Ive spoken to the client and let you know what they say. Ill drop you a line after the conference and let you know there are any new developments. She was supposed to

26、 be back today, but there was a problem with her flight. Im sure shell be back tomorrow.2021/8/647Dear Alvin,Ive just received a call from Mr. Stanko asking for more information about the Uniponz project. Since youve been with the project from the beginning, I wonder if you could help me out with th

27、is.Could you explain why the project was delayed? Also, can you tell me who exactly was on the original team? I dont want to keep Mr. Stanko waiting, so would it be possible for you to call me with the information as soon as you can?Thanks for your help.Best wishes,Marjorie2021/8/648Dear Gladys,Weve

28、 recently been conducting tests on the new chip and theyve shown that it may be unstable at high temperatures. To protect ourselves legally, we need to make sure that all the data from the tests is accurate and freely available. Do you think you could go through the files, pull the relevant data, an

29、d put it into a PowerPoint for me? I was also wondering if you could let me know the names and contact information of any of the beta testers who have noticed problems with the product so that I can get more information from them.I appreciate your help.Kevinbeta tester : 产品测试人2021/8/649Dear Oliver,I

30、ll be in meetings the rest of today, and Ill be offsite tomorrow, so Ill give you a call first thing Wednesday morning. My schedule is open on Wednesday, so we can meet at your convenience.Ill be in touch,Emily offsite : 外出洽公的2021/8/650 Can you make ? Can you manage ? Is OK for you? How is for you?

31、How about ? Lets . We could . Why dont we ?2021/8/651 Can you make our noon staff meeting on Wednesday? Can you manage 3:00 on Wednesday the 24th? Is early next week OK for you? How is next week for you? How about the Irish Pub at the Hyatt?2021/8/652 How about talking about it over some lunch? Lets

32、 have coffee together and see if we can work something out. We could have a coffee together during the conference and discuss it more. Why dont we set up a meeting for later in the month? How about the 25th?2021/8/653 Id like to suggest . When would be convenient for you?2021/8/654 Id like to sugges

33、t the Four Seasons. Its a little more expensive, but its also a lot more convenient. The Metropolitan is going to be packed, so Id like to suggest that we try the Ritz instead. Lets get together and bounce some ideas around. When would be convenient for you?2021/8/655 is no good for me. is not OK fo

34、r me. I cant make/manage it then. My schedule is really tight.2021/8/656 Sorry, 6:00 is no good for me. Ive got to pick my son up from his ballet lesson. The auditors will be here from the 7th, so next week isnt OK for me. Im on leave next week, so I cant manage it then. My schedule is really tight.

35、 Can we have a conference call instead of a meeting? auditor :查账员2021/8/657 Im afraid I have to . Im afraid Im going to be . Im afraid Im tied up then. Im afraid thats not possible.2021/8/658 Im afraid I have to meet another client at 6:00. How about tomorrow morning? Im afraid Im going to be conduc

36、ting a factory visit then. Im afraid Im going to be unavailable then. conduct : 引导2021/8/659 Next Monday is the start of the new quarter Im afraid Im tied up then. Regarding your request for an appointment with the Senior Vice President, Im afraid thats not possible.2021/8/660 is good for me. is OK

37、with me. Ill be free at .2021/8/661 Monday is good for me. The hotel bar is OK with me. Im not picky. Ill be free at the beginning of next week.2021/8/662 That would be fine. Yes, I can make it / manage that.2021/8/663 Sb. be going to Sb. be Ill be waiting Ill be arriving Ill be leaving Ive got a me

38、eting / an appointment2021/8/664 Tom is going to study the report over the weekend. Karen is leading the discussion at the team meeting this Friday. Ill be waiting in the lobby for you. Ill be leaving immediately after the meeting. Ive got an appointment at 8:30, so lunch should be no problem. See y

39、ou at 1:30?2021/8/665 I need to change/cancel/postpone Im afraid I have to Would it be OK if we postponed it till?2021/8/666 I need to cancel the conference. Im afraid I have to meet a new client at that time. Im afraid were going to have to postpone the launch date. Im sorry, but Im going to have t

40、o reschedule our meeting. Will you have time tomorrow afternoon?2021/8/667Dear Queenie, Im afraid Im going to be on leave on Friday. How about the following Tuesday at 10:00?Louis 2021/8/668Dear Louis, Im afraid Im tied up all next week, but Ill be free any time the following week. Why dont we leave

41、 it till then?Queenie2021/8/669Dear Richard, Just a quick not to confirm our appointment on Thursday at 4:00. lets meet in the Starbucks across from your office, Ill be leaving for Singapore later that evening, so I hope we can wrap things up by 5:00. My schedule is going to be pretty tight. So I hope we can be punctual. Anyway, Ill see you then.Eleanor2021/8/670Dear Judy, I need to cancel our meeting tomorrow. I need to conduct an urgent spending review with my team, and Im afraid I have to get it done this week, as next week