新职业英语 职业综合英语1 Unit2 Secretary 教案课件

1、Unit 2 Office,By Sophia,1,PPT学习交流,Warming-up,2,PPT学习交流,Warming-up,What is a secretary? a.A person who works in an office, working for another person, dealing with letters and telephone calls, typing, keeping records, arranging meetings with people, etc. b.An official of a club, society, making busin

2、ess arrangements,3,PPT学习交流,c.Secretary General,Warming-up,4,PPT学习交流,d.(AmE)the head of a government department, chosen by the President Secretary of State,Warming-up,Hillary Diane Rodham Clinton,5,PPT学习交流,Warming-up,6,PPT学习交流,Unit 2 Office-ReadingA,Secretaries Secretaries may be known by a variety o

3、f other titiles, like administrative assistants, clerks, or personal assistants. Although all of these titles share the common theme of administrative tasks, they may reflect different types of secretarial jobs. Secretaial positions are quite old. Greek and Roman businessmen and politicians, for exa

4、mple, used personal secretaries and clerks to manage their affairs.,7,PPT学习交流,Reading A Secretaries,秘书可能会有很多其他不同的头衔，例如行政助理、文员或私人助理。尽管所有这些头衔都以行政工作为主旨，但它们却反映了不同种类的秘书工作。秘书岗位十分古老，例如，古希腊和罗马的商人和政客们就曾雇用私人秘书和文员来管理他们的事务。,8,PPT学习交流,Reading A Secretaries,A secretarys job is to keep an office running smoothly.

5、Secretaries have a wide range of duties, depending on the offices that they work for. At a minimum, a secretary handles correspondence, keeps track of and operates office equipment like phones, fax machines, and copies. Most secretaries answer phones and direct phone calls to the appropriate people.

6、 Some secretaries also handle supply,9,PPT学习交流,Reading A Secretaries,ordering for an office, and may deal with budgeting, bookkeeping, and personnel paperwork. A secretary is expected to have experience with computers and other electronics, as he or she will handle a great deal of electronic materia

7、l, including correspondence.,10,PPT学习交流,Reading A Secretaries,秘书的工作就是使办公室顺利运转。秘书的职责范围很广，依据他们所在办公室的不同而各异。就最低要求来说，秘书要处理信函，跟踪日程安排，管理文件系统，操作电话、传真机、复印机等办公设备。许多秘书还要接听电话，并将其转给适当的人员。有些秘书还要负责办公室用品的采购，他们也可能会处理预算、簿记和人事文档。秘书应当具备使用电脑和其他电子设备的经验，因为他们将处理大量的电子资料，包括往来信函。,11,PPT学习交流,Reading A Secretaries,Good secretar

8、ies are extremely efficient and well organized. In addition to having clerical skills, they are skilled managers of time and people. Although they may not be as well-paid and respected as many higher-ranking people, they are often very important people in their offices. They anticipate the needs of

9、office staff, solve problems quickly, and work so efficiently that many people,12,PPT学习交流,Reading A Secretaries,do not realize how valuable they are until they leave the job.Good secretaries also have excellent people skills. They can be trusted in handling confidential material, top executives, and

10、 the day-to -day chaos that is often present in a busy office.,13,PPT学习交流,Reading A Secretaries,好的秘书工作效率极高，且有条不紊。除了具备文书技能之外，他们还善于管理时间和人员。尽管他们的薪水和受尊敬的程度也许不如其他更高级别的人员，但在办公室中他们往往起着十分重要的作用。他们能预估办公室人员的需求，迅速解决问题。他们工作效率非常高，以至于许多人直到他们离开之后才意识到他们的价值所在。好的秘书还善于人际沟通。他们也非常值得信赖，可以委托他们处理机密文件，与高层管理人士打交道并应付在繁忙的办公室里经常

11、会出现的混乱情况。,14,PPT学习交流,Reading A Secretaries,Employment prospects for secretarial positions are generally good, especially for skilled undividual. Many vocational school offer courses for people who are interested in becoming secretaries. These courese include classed in typing, document management, f

12、iling, and other skills which a good secretary should pursue a secretarial position without this education, it can be challenging in a world where professions are becoming more and more specialized.,15,PPT学习交流,Reading A Secretaries,秘书行业的就业前景通常很好，对有经验者尤其如此。许多职业学校为有意当秘书的人们提供了培训课程。这些课程包括打字、文件管理、文件归档，以及

13、一个好的秘书在工作中所必须具备的其他技能。虽然没有这些培训要获得秘书职位也是有可能的，但这在一个越来越专业化的社会里可能非常具有挑战性。,16,PPT学习交流,Language points,a variety of: a lot of things of the same type that are different from each other in some way e.g. The girls come from a variety of different backgrounds. reflect: v. to show or be a sign of a particular

14、situation or feeling e.g. That choice reflects your good taste.,17,PPT学习交流,Language points,depend on: be decided by e. g. The price depends on the quality. It depends (on) whether you want to do it or not. minimum: n. the smallest amount of something or number of things that is possible or necessary

15、 e.g. You must practice each day for a minimum of 30 minutes.,18,PPT学习交流,Language points,handle: v .to do the things that are necessary to complete a job. e.g. Computers can handle huge amounts of data. My secretary will handle all the details. keep track of: to pay attention to someone or something

16、 so that you know what is happening to them e.g. Its difficult to keep track of all the new discoveries in medicine.,19,PPT学习交流,Language points,appropriate: adj. correct or suitable for a particular time, situation or purpose e.g. I didnt feel that this was an appropriate time to mention the subject

17、 of money. deal with : to take the necessary action, especially in order to solve a problem e.g. They should deal properly and fairly with any complaint.,20,PPT学习交流,Language points,anticipate: v. to expect that something wall happen and be ready for it e.g. It is anticipated that next year the worke

18、rswage will increase. confidential: adj. spoken or written in secret and intended to be kept secret e.g. Doctors are required to keep patientsrecords completely confidential.,21,PPT学习交流,Language points,prospect: a person, job, plan, etc, that has good chance of success in the future; a possibility t

19、hat something you hope for will happen e.g. The manager held out bright prospects for me if I would accept the position. I see little prospect of his recovery.,22,PPT学习交流,Language points,pursue: v. to continue doing an activity or trying to achieve something over a long period of time e.g.Tom pursue

20、d her acting career with great determination. challenging: adj. difficult in an interesting or enjoyable way e.g. Teaching young children is a challenging and rewarding job.,23,PPT学习交流,Questions,Which skilles are required in good secretary?,Being skillful in managing time being good at interpersonal

21、 relations being skillful in handling paperwork being able to settle office chaos,24,PPT学习交流,Listening distance between limits h. difficult; needing the full use of ones abilities and efforts gram or timetable for work j.cause to work; manage,38,PPT学习交流,Language Lab,1. C 2. G 3. A 4. J5. I 6. H

22、 7. B 8. F 9. E10. D Task 2 Complete the sentences with the words or phrases from Task 1. Change the form if necessary. 1. You should treat your employees as individuals. 2. The manager planned his work schedule for the following month.,39,PPT学习交流,Language Lab,3. His behavior reflects his lazy attit

23、ude to work. 4. Several cars are available withing this price range. 5. Your mini skirt is not appropriate for such a formal occasion. 6. Do you know how to operate the heating system? 7. This kind of exercise is most challenging,and therefore is a good test of the students ability.,40,PPT学习交流,Langu

24、age Lab,8. I really dont know how to deal with these naughty children. 9. The prospects of finishing the work soon are very good. 10. He tried to anticipate the questions they were likely to ask him at the interview.,41,PPT学习交流,Language Lab,Task3 Complete the sentences with the following words or ph

25、rases plus some words of your own. handle be expected to depend on in addition to a variety of 1. In addition to giving a general introduction to computers, the course also provides practical experience. 2. It depends on his parents wishes whether he can go to college or not.,42,PPT学习交流,Language Lab

26、,3. You are expected to work late if the meeting is held tomorrow. 4. Everyone arrived late at the party, for a variety of reasons. 5. Susan is appointed to handle the companys accounts because she is a careful person.,43,PPT学习交流,Language Lab,Task4 Rewrite the following sentences after the models.,M

27、odel 1: They work very efficiently, thus many people realize the value of their job. They work so efficiently that many people realize the value of their job.,44,PPT学习交流,Language Lab,1. She was very sick, thus she had to go to see a doctor. She was so sick that she had to go to see a doctor. 2. He w

28、as very surprised, thus he could say nothing. He was so surprised that he could say nothing. 3. It was very cold at night, thus couldnt sleep at all. It was so cold at night that I couldnt sleep at all.,45,PPT学习交流,Language Lab,Model 2: People realize how valuable secretaries are when they leave the

29、job. People do not realize how valuable secretaries are until they leave the job.,46,PPT学习交流,Language Lab,1.The mother left the room after the child fell asleep. The mother didnt leave the room until the child fell asleep. 2. I knew the truth after you told me. I didnt know the truth until you told me. 3.Well start the meeting as soon as Bob comes. We wont start the meeting until Bob comes.,47,PPT学习交流,Language Lab,Task5 Translate the following into English using the given words or phrases. 1.在这所新医院上面已经花费了大笔资金。（a gre