商务英语写作 10 邀请函与感谢信

1、23.07.2020,1,business writing商务英语写作,23.07.2020,2,chapter 10 invitation and thank-you letters,邀请函与感谢信,23.07.2020,3,cases for writing invitations,: openings previews demonstrations receptions parties open house formal social gatherings,23.07.2020,4,invitation,invitations are very common in business an

2、d our daily life. they can be divided into two categories: invitation card invitation letter. or informal invitation formal invitation,23.07.2020,5,informal invitation vs. formal invitations,an informal invitation resembles a business letter. when sent from a business office, the letter is sometimes

3、 keyboarded on executive stationery (公司办公信笺), which is smaller than the regular business letterhead. although many formal invitations are handwritten, especially for smaller groups, formal invitations generally are printed and follow formats found in etiquette books (礼仪手册).,23.07.2020,6,wording of i

4、nvitations,wording of invitations should be conversational, as though the writer were extending the invitation orally. a general invitation should be cordial and sincere, while a formal invitation should be less personal, written in the third person.,23.07.2020,7,often formal invitations include “rs

5、vp” and a telephone number. the rsvp notation means “please let us know if you plan to attend.” it informs invited guests that the host is expecting an immediate telephone reply to facilitate plans for the event. if an invitation includes “regrets only”, it will require a reply only if the invited g

6、uest cannot attend.,23.07.2020,8,deductive pattern,invitations are written in the deductive pattern and are relatively short. either kind of invitation, however, must do three things: invite the reader to the gathering. offer a reason for the gathering. give the date, time, and place of the gatherin

7、g.,23.07.2020,9,main contents of invitation,1. invite the reader to the gathering. 2. offer a reason for the gathering. 3. give the date, time, and place of the gathering. (r.s.v.p. or regrets only ),23.07.2020,10,useful expressions,r.s.v.p.= rpondez sil vous plait. it means “please let us know if y

8、ou plan to attend.” “regrets only” is used asking those who cannot attend to notify the host in advance.,23.07.2020,11,samples of invitation card（请柬）,mr. robert shenstone director of the beijing institute of atomic energy requests the pleasure of the company of mr. and mrs. dickenson at a dinner par

9、ty in honor of mr. liu wenling senior engineer of beijing energy institute on saturday, july 7, 2004 at seven oclock p.m. at bridges restaurant, willow avenue regrets only tel: 84104650 dress: formal,23.07.2020,12,23.07.2020,13,sample: formal acceptance,mr. william gregory accepts with pleasure the

10、kind invitation of the local bank tellers club saturday, may 6th at four oclock suite 13 of the howard building,23.07.2020,14,accepting an invitation,were very glad/ happy/ pleased/ delighted to accept / come / arrive / attend mr.xx accepts with pleasure the kind invitation for (some occasion) to be

11、 held at (some place) at (time). its very nice / kind of you to invite us thank you very much for your kind invitation to we would be pleased/ delighted/ happy/ glad to come.,23.07.2020,15,sample: formal refusal,mr. and mrs. barry green regret that a previous engagement prevents their accepting the

12、kind invitation to dinner at the home of mr. and mrs. john smith on monday, the fourth of april.,23.07.2020,16,sample: informal refusal,dear mr. hudson, i regret very much that, owing to a previous engagement, i cannot have the pleasure of accepting your kind invitation for sunday next. very sincere

13、ly yours, tom huber,23.07.2020,17,declining an invitation,im sorry that i cant dine with you on much to my regret, im unable to accept your kind invitation. thank you very much for your kind invitation, but unfortunately i have another engagement on that day. i am very sorry i cannot join you becaus

14、e please accept my sincere regrets for not being able to join you in,23.07.2020,18,work in pairs on the following:,谨订于2004年7月16日（星期六）上午11点在富丽华大酒店二楼综合厅为小女南西和王强先生举行婚礼。 敬请 威廉斯先生和夫人 光临 格林教授和夫人鞠躬 敬请赐复,23.07.2020,19,sample version,professor and mrs. green request the pleasure of the company of mr. and mrs

15、. williams on the occasion of the marriage of their daughter nancy to mr. wang qiang on saturday 16th july 2004 at 11 oclock a.m. at smart hall 2nd floor furama hotel r.s.v.p. 82523331,23.07.2020,20,dear ms. meng: on behalf of meredith college, it is my pleasure to extend a formal invitation to one

16、of dongbei universitys professors, ms. li, to join us at meredith college in raleigh, north carolina usa as a visiting professor during the spring semester 2006 (january 8 through mid-june). not only would this arrangement be an enriching experience for our students and faculty, it would further enh

17、ance ms. lis growth and development for her teaching when she returns to dongbei.,23.07.2020,21,we look forward to the continuing relationship between dongbei university and meredith college. if i may be of further assistance, please feel free to contact me. my warm regards to you and your colleague

18、s at dongbei. sincerely yours, rosalind reichard vice president for academic affairs,23.07.2020,22,thank-you letter,businessmen have a lot of opportunity for writing “thank-you” letters to express appreciation and good will. following the receipt of a gift, attendance as a guest, an interview, or an

19、y of the great varieties of circumstances, a thoughtful person will take a few minutes to express his/her appreciation.,23.07.2020,23,when to write a thank-you letter,a letter of appreciation should always be sent after receiving: 1) gifts; 2) attendance as a guest; 3) an interview; 4) any of the gr

20、eat varieties of circumstances,23.07.2020,24,guidelines,a thank-you letter covering a business situation must be sent promptly. it also must sound sincere. a proper thank-you letter will: begin with a statement of thanks. be specific about which is appreciated, which reflects a sincere feeling of gr

21、atitude. end with a positive and genuine statement.,23.07.2020,25,letter a an invitation card,the sales department of the new york b to accompany them throughout their entire stay; to make hotel and travel arrangements and to do whatever else is necessary to ensure an organized and well-planned visi

22、t. a minimum stay of 2 3 weeks is suggested. we believe a visit will benefit your developing footwear business with the united states for the following reasons:,23.07.2020,54,i ) shanghai animal by-products branch will have shipped 60, 000 pairs of shoes, which will enable the delegation to measure customer acceptance, make comparison with competitive footwear, and have face-to-face discussion regarding improvements for the future.,23.07.2020,55,2)the delegation will have opportunity to meet and talk, not only to present, but to potential new customers as well.,23.07.2020,56,3) the delega