英语备忘录写法.ppt

1、Unit 4:Memos,备忘录,j,In this module, you are expected,Objectives,to learn about the format and contents of memos;,to write memos with correct format and sufficient information.,Have you ever written memos? What did you write in your memo?,Do you know the difference between “memo” and the Chinese word

2、“备忘录”?,Think about the following questions, and answer them.,Notes:,Do you know the word “memo”?,1. Do you know the word “memo”? A memo is a short official note that is sent by one person to another within the same company or organization. 3. Do you know the difference between “memo” and the Chinese

3、 word “备忘录”? In English, a memo can be a reminder, or an official document which is used inside a company to delivery information. While in Chinese, a 备忘录is much more like a reminder.,There will be an Oral English in-service training course in Guangzhou Sunshine Cashmere Co., Ltd. Now the textbooks

4、are ready and are going to be distributed to the trainees. Qiu Xiaoyun, the business assistant of general manager, has helped Human Resource Department to order the textbooks but now she has no idea if the expenses of the textbooks will be borne by the company. Now she writes a memo to Mr. Jin, the

5、HR director, to ask about this issue.,MEMO To: Mr. Jin, Director of Human Resource Department From: Qiu Xiaoyun, Secretary Date: 25 April, 2009 Subject: On the Expenses of the Textbooks The part time oral English course is starting soon and the list of the trainees has been collected. Before distrib

6、uting the textbooks to the trainees, Id like to check on matter: if the expenses of the textbooks will be borne by the company. Please let me know about this before this Friday. Thank you!,Heading,Body,The definition of a memo A memo is the short form of the Latin word memorandum. But today it is em

7、ployed as a kind of communication form inside a company or group, in one word, for inner circulation.,The types of a memo Memo can be typed according to their circulation way. Generally speaking there are three types of memo: 1) procedure and information memos: flowing downward from the management t

8、o the individual employees. 2) request and reply memos: asking for or giving information 3) confirmation memos: request confirmation from recipients about some decisions or issues.,Most companies have specially designed memo paper. Memo paper pads are also available in many stationery stores. But no

9、 matter what sort of memo paper you have, it should present a right format for memo writing.,The right format of a memo is made of four lines and a body text. The four lines are To Line (indicating who reads the memo), From Line (indicating who writes the memo), Subject Line (indicating what the top

10、ic is for the memo) and Date Line (indicating when the memo is written). The Body Text is the message. As a memo is used for inner communication, it is usually written in a way not very formal.,You are provided more memos to learn by yourself on P69-73. You can make comparison on the samples accordi

11、ng to what have been taught.,1) I would appreciate the form filled in and returned to the General Office by April 10, 2009. 如蒙在2009年4月1日前填妥表格并送回办公室，将不胜感激。 2) I have been informed of the meeting and would ask for an overhead projector for the meeting. 我已接到会议通知，在此申请一部投影仪于会上实用。 。 3) Members of staff wh

12、o cycle to work leave their bicycles behind the office building. 凡骑车上班的员工请将自行车存放在办公楼后面。,4) If anybody would like to take holidays together with the Spring Festival holidays, please inform your manager in advance. 若有人想在春节顺带休年假，请提前通知各自的经理。 5) Please note that the Health and Safety Inspectors will be v

13、isiting us tomorrow. 请注意健康与安全检查专员明天将来我处检查工作。 6)公司认为有必要削减费用。 The company has found it necessary to cut expense. 7)我希望能见到明显的改善。 I am hoping to see a visible improvement.,8)请最迟在5月12日将你的信息给我。 Please let me have your information by 12 May at the lastest. 9)我很关注我们公司目前面临的一些问题。 I am very concerned with some problems facing our company. 10)我注意到有些信件的地址出错了。 It has been my observation that some letters were sent to the wrong addresses.,Directions: Mr. Jin, an important client of your company, is going