《外贸函电之Memo》PPT课件.ppt

1、Business English Writing,武汉大学考试中心BEC报名系统,Memo,Memo,A short official note to another person in the same company or organization.,Format,商务便函: 一般公司往往都印有按照自己公司风格的商业便函 Memo To: (收信人) From: (发信人) Date: (日期) Subject: (事由) Message: (正文),大企业往往拥有许多分支机构,其商务便函信笺包含许多内容: Memo To: (收信人) From: Company: (分公司) Compa

2、ny: Dept: (部门) Dept: Location & Ext: (地址与分机号) Location & Ext: Subject: (事由) Date: Message:,Format,1.Memo: Memo是Memorandum缩写, 因此也可以用Memorandum, 此外还有Internal Memorandum和Interoffice Memorandum, 其意思都是一样的. 2.To: 这一标题后面应写收信人的姓名与职衔,姓名前可以用尊称或不用: 如: To: Mr. John Smith, Sales Manager 3.From: 这一标题后应写发信人的姓名与职衔,

3、职衔可根据需要决定写还是不写,4.Date: 日期的写法同书信里的日期写法要求完全一样,不要用数字来表示月份: 英国人书写日期的通常顺序: 日/月/年 25 March 2007,5.Subject: 这一标题后是写事由,即用一个或几个词汇 简单概括便条的内容,以便查阅. 事由必须简洁明了,不 要用完整的句子,如: Promotion of Staff Vacation Schedule Participation in Training Programme 6.Message,Memo 分类,1.告知信息类 inform 2.布置安排类 arrange 3.询问信息 enquire 4.求助

4、申请 apply 5.推荐建议 suggest,1.告知信息类 : You are a manager at an auditors called Golding & Co. Your company has just merged with a competitors to become MasonGolding. You have been asked to inform staff of the change of name. Write a memo of 40-50words: informing staff of the new name telling them when to

5、start using the new name asking staff to use only the new name after that time,满分范文: As a result of our merger with Mason&Co., the name of our company will be changed to MasonGolding. Please use the new name on 1 March 2006. You are that only the new name can be used from then on.,reminded/advised,由

6、于我们和的兼并，公司名称将改为 Because of Owing to ( + the fact that ) As a result of Due to,表告知的常用词汇,tell notify(只用于上级对下级) inform(上下级,平级通用) advise, express, explain，remind,告知类经典句型: I am writing to tell/inform you that I am writing to explain I am writing to express(my regret/gratitude),商务知识积累,MA- Merger and Acqui

7、sition合并与收购 MBO-Management Buy-Out 管理层收购 Hostile takeover恶意收购 subsidiary 子公司,告知信息类练习: You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff. Write a memo to staff: explaining why the courses are

8、necessary saying which members of staff should attend announcing when the courses will start Write 40-50 words on a separate sheet.,满分范文,MEMO To: All staff From: the training manager Date: 1 March 2005 Subject: A Foreign Language training course I was asked to organise a foreign language training co

9、urse because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with the orders should attend this course.,商务知识积累,fulfilled orders 已经完成的定单 outstanding orders 未完成的定单 place order-下定单 make delivery to sb. 交货 take delivery 接货 cash on deli

10、very 货到付款 cash on/with order 订货时付款,potential customer=prospective customer 未来客户,顾客 established customer=existing customer =loyal customer 老客户,Company Structure,Board of Directors,Board of Supervisors,CEO-Chief Executive Officer,GM MD,HR-Human Resource Finance PR-Public Relations R&D-Research and Dev

11、elopment Marketing Department,Department,2.布置安排类,You are Head of Research for an international car manufacture. You have to make an urgent trip tomorrow to meet Pierre Blanco, a colleague who works for a subsidiary. Write a memo of 40-50 words to your secretary: telling her who you are going to see,

12、asking her to book flight tickets and accommodation, and telling her what work you would like her to do in your absence.,满分范文,I need to have an urgent meeting with Pierre Blanco of our Paris office tomorrow. Please book a return ticket to Paris and a hotel room for me as soon as possible. During my

13、absence, please keep me informed of the progress of the project. If there is anything urgent, give me a phone call.,3.征求意见题目,You are a Project Team leader. You have had to postpone your next project meeting because some of the members of your team will be abroad. Write a memo of 40-50 words to your

14、project team: informing them of the postponing and giving the reason stating a new date and time for the meeting requesting suggestions for the agenda. Write on your Answer Sheet,满分范文,I am writing to inform you that the next project meeting will be postponed. Because several team members will be abr

15、oad for another project, we will hold our next meeting on 1 August, starting from 9a.m. Please let me know if you have any suggestions as to the agenda of the meeting.,Please let me know if you have any suggestions as to the agenda of the meeting. (祈使句) Do you have any suggestions regarding the sche

16、dule? (疑问句) I welcome your suggestions concerning the timetable of the meeting. (陈诉句),征求意见常见表达,4.求助申请类,You have lost your calculator, and you want to order a new one. You need to make a written request to your supervisor, Ann Ray. Write a memo to her saying that you need a replacement explaining wha

17、t happened to the old on asking her to approve the request Write about 40-50 words.,满分范文,I am writing to apply for a new calculator. I found the old one missing after the client meeting yesterday. As a calculator is essential to my daily work, could you please kindly approve this request so that I c

18、an get the new one quickly ? Thank you so much.,语气比较,Open the door. Please open the door. Could you please open the door？ I would be grateful if you could open the door for me. I would appreciate it if you could open the door.,Memo 注意事项,1. 语言偏非正式词汇 2. 注意作者和读者的身份，选择适当语气 3. 是由部分明确目的 4. 自由发挥部分力求具体 5. 不要照抄题目,A.换句型,The rule applies in every case. There are no exceptions to the rule. (肯定句变否定句),B.换同义词,The argument