英语应用文写作教案thanks.ppt

WhywouldIwritealetterofthanks Inmanyfields thisisapolitefollow up It snotexpected butitmaybenoted WhenwouldIwriteafollow upletterofthanks Afteraninterview professionalvisit orotherjob searchinteractionAlso afteranyprofessionalinteractionwhichseemsappropriate promotion project specialhelp etc Whatmakesagoodprofessionalthank youletter WhentheaudienceunderstandsyourgratitudefeelslikeyoutookthetimetoattendtoonlyitTherefore alittledetailandspecialattentiongoalongway Whatmakesabadprofessionalthank youletter Whentheaudienceisn tsurewhyyouarewritingfeelslikeitreceivedaformletterTherefore beclearandattentivetoyouraudience OutlineUseaudience purposeappropriatetoneandstyle Useformalletterformat includeallinformation Introduction Statenews thanks Makeitshort Body Statewhatyouenjoyedorappreciated Addtwo threeaudience specificdetails Wrapupwiththeoverallreasonyoubenefited Conclusion Remindtheaudienceofhowtogetintouchwithyou Telltheaudienceyoulookforwardtofutureinteraction Requestaction ifnecessary Samplebodyfromathank youletterDearPrincipalHill ThankyouforthetimeyoutookshowingmearoundWestwoodHighSchool Ienjoyedmytourandappreciateyourtroubleandattention Duringmyvisit IwasespeciallyimpressedwithWestwood scomputerlab It sobviousthatyouplacegreatemphasisontheimportanceoftechnologyinthelivesofyourgraduates Ialsolikethewidevarietyofmathclassesthatyouoffer everythingfromMathFundamentalstoCalculusII Youimpresseduponmethevitalimportanceofgivingfuturescientistsandengineersastrongpre universitypreparation WestwoodHighSchollisjustthetypeofstudent centeredprogramthatIameagertoworkfor Ilookforwardtohearingfromyousoonregardingthealgebra geometryopening Asstatedinmycoverletter I mavailableafter4p m at 409 696 7328oranytimeatd turner tamu edu Sincerely DebraTurner Writingathankyounoteafteranemploymentinterviewisamust Infact someemployersthinklessofthoseintervieweeswhofailtofollow uppromptly Plantosendoutyourthankyoulettersassoonaspossible preferablywithintwenty fourhours nolaterthanaweek afteryourinterview ActFast Plantosendoutyourthankyoulettersassoonaspossible preferablywithintwenty fourshours afteryourinterview IftimeisoftheessencesayThankYoubyEmail MakeanImpression AccordingtotheYorkTechnicalInstitutelessthan4 ofapplicantssendthankyounotes so useyourletterasawaytostandoutfromthecrowdandmakeagoodimpression Likeanypieceofwriting itisbesttokeepyouraudienceinmind Addresstheirissuesandconcerns Ingeneral typedlettersarerecommended Considerthe personality oftheorganizationandtherapportyoufeltduringyourinterviews Ifyourinterviewwasafairlyinformalprocessand oryouachievedanimmediaterapportwithyourinterviewer ahandwrittennotemightbefine Inadditiontothankingthepersonyoutalkedwith thethankyounotereinforcesthefactthatyouwantthejob Note Evenifyoudonotwantthejob writeathankyounoterespectfullywithdrawingyourapplication becauseyouneverknowwhatthefutureholdssowhyburnyourbridges Youmayalsoviewthethankyouasafollow up sales letter Inotherwords youcanrestatewhyyouwantthejob whatyourqualificationsare howyoumightmakesignificantcontributions andsoon Thisletterisalsotheperfectopportunitytodiscussanythingofimportancethatyourinterviewerneglectedtoaskorthatyouneglectedtoanswerasthoroughly oraswell asyouwouldhaveliked ThankYouLetterBasics Thankyouletterscanbehandwritten typedorsentviaemail Eachthankyoulettershouldincludeathankyoufortheinterview yourinterestinthejobs yourqualificationsandskills andafinalthankyou ShortandSimple Keepyourthankyoulettersshortandsimple but dousethelettertoreiterateyourinterestinthejob yourenthusiasmforthecompanyandtosellyourselfastheidealcandidate ProofreadYourLetter Spellcheckandproofyourthankyouletter Thenasksomeoneelsetoproofitforyou Thatwayyouwillbesureit sperfect Here sHow Writeatailoredthank youlettertoeachofyourinterviewers Thankeachfortakingthetimetotalkwithyou Mentionthedayoftheinterviewandjobtitle Expressyourinterestinthecompany Saythatyouwantthejob Employersliketohearthat Ifyouforgottomentionorasksomethingimportantduringtheinterview thisisyoursecondchance butdon tsayyouforgot Mentiontopicsthatpeakedyourinterestandsomethingtomakeyoustandoutintheinterviewer smind Starttowrapitupwithanotherthanksfortheinterview Offertoprovidemoreinformation Saythatyoulookforwardtohearingfromtheintervieweragain Proofreadyourthank youletterandmakecorrections Keepacopyforyourrecords especiallyifyou veattemptedtorestateorclarifytopicsdiscussed Keepcopiesofreplies forthesamereason YourNameYourAddressYourCity State ZipCodeYourPhoneNumberYourEmailDateNameTitleOrganizationAddressCity State ZipCodeDearMr Ms LastName ItwasveryenjoyabletospeakwithyouabouttheassistantaccountexecutivepositionattheSmithAgency Thejob asyoupresentedit seemstobeaverygoodmatchformyskillsandinterests Thecreativeapproachtoaccountmanagementthatyoudescribedconfirmedmydesiretoworkwithyou Inadditiontomyenthusiasm Iwillbringtothepositionstrongwritingskills assertivenessandtheabilitytoencourageotherstoworkcooperativelywiththedepartment Myartisticbackgroundwillhelpmetoworkwithartistsonstaffandprovidemewithanunderstandingofthevisualaspectsofourwork Iunderstandyourneedforadministrativesupport Mydetailorientationandorganizationalskillswillhelptofreeyoutodealwithlargerissues IneglectedtomentionduringmyinterviewthatIhadworkedfortwosummersasatemporaryofficeworker Thisexperiencehelpedmetodevelopmysecretarialandclericalskills Iappreciatethetimeyoutooktointerviewme Iamveryinterestedinworkingforyouandlookforwardtohearingfromyouaboutthisposition Sincerely YourSignatureYourTypedName May5 200XDearMr Jones ThankyouforinterviewingmeyesterdayfortheSr technicalsupportposition Youmademefeelperfectlycomfortableinshortorder andIthankyouforthattoo Yoursenseofhumorisahoot Onthewayhome Icouldn thelpbutlaughagainatyourtech support horrorstories I dsaythatyou reafunnyguy buthaveyoueverseenthemovieGoodFellas Onamoreseriousnote lastnightIreflectedonthequalificationsthatyouindicatedaremostimportantforthisjob Inmyexperienceasatechnicalsupportspecialist mysuccesswasbasedonthesamequalifications Inparticular myskillsintroubleshootingandsolvingcustomerdatabaseproblemsbyphoneareexactlyinlinewiththoseyoumentioned Ihaveneverfailedtosatisfyacustomer andI mconfidentthatIcanbeasignificantcontributortoyourteam sefforts Neartheendofourtalk youalsoindicatedthatXYZwillsoonofferWeb based live chatsupport WeranoutoftimebeforeIcouldmentionthatI vebeensupportingcustomersvialivechatatmycurrentemployerforoverthreeyearsnow Iwasinstrumentalinchoosingthechatapplication andIdidsobasedonreliability ROI TCO easeofuseandavarietyofotherfactors Ialsotrainedmycoworkershowtooperateit whileservingasthetechnicalcontentexpertforthedevelopmentofWeb basedtrainingforcustomers I dbehappytodothesameforyouatXYZ Perhapswecandiscussthisduringmynextinterview Inshort I dreallyliketoworkforyouasaSr techsupportrepresentative I msurethatI vefoundagoodjobmatchatXYZcompany Ihopeyouagree MayIscheduleasecondinterviewwithyou Ifyouneedmoreinformation pleasedon thesitatetocontactme Youmayreachmeatanytimebycellphoneat 555 555 0000 Ifyouprefertosendemail Icheckmyinboxseveraltimesdailyduringtheworkweek Myaddressisjsmith Thanksagain Sincerely JohnSmith August10 2003Mr RonPelland GEDAdministratorIndependentLearningCentreGeneralEducationDevelopment2180YongeSt 7thFloorTorontoM4T2T1 OntarioDearMr Pelland WearewritingtoexpressourappreciationfortheongoingpartnershiptheYWCAofGreaterTorontocontinuestoenjoywiththeIndependentLearningCentre sGEDprogram FormanyyearsourparticipantshavebenefitedfromreceivingtheirGEDcertificate TheGEDcertificatehasenabledthemtoentertheworkforce anapprenticeshipand orapplyforfurthertrainingoreducation Aswell thisachievementisamajorboosttotheirselfesteemastheystriveforsocio economicindependence WelookforwardtoacontinuedpartnershipwiththeILC GEDprogram Ifwecanfurtherstrengthenourpartnershipinanyway pleaseletusknow Yourstruly EvdPakyamManager YWCALEAPProgram DearMs LeClair I mwritingthislettertothankyouandyourcapablestaffforthehighlyprofessionalandsensitivecareyouprovidedmywifeCindythroughoutherordealbeforeshepassedonFebruary26th Maria PauletteandDonnaprovidedthehospicenursing TheymadesurethatCindywasabletostayathometotheend whichwasherwishtome TheyalsoprovidedallthesupportIneededtodealwiththedifficultiesadyingpatientpresents Withouttheirc