外贸函电 terms of payment.ppt

1、There are 3 parts in this unit,1 Payment(支付） 2 Urging Establishment of L/C (催开信用证) 3 L/C Amendment （2）The customary payment practice of the writers; （3）The method of payment that the writers asks for this business.,Sample letter on page 153 (incoming),Dear sirs We refer to our letter of enquiry date

2、d the 5th October. We have received your Proforma Invoice No. 03688 and now wish to place an initial order for 1,500 tapes Type No. EM127DN. The order number is 7305. We have instructed our bank, the General Commercial Bank of Venezuela to open an irrevocable documentary letter of credit in your fav

3、our. The amount is then a letter has to be sent to the buyer to urge him to expedite the L/C.,Principles of writing letters urging establishment of L/C:,No suggestion of annoyance is allowed to be shown in the letter urging establishment of L/C. It is not advisable, except under special conditions,

4、to start off too strongly by blaming the buyer for not executing the contract. The first message sent should therefore be a polite note saying that the goods ordered are ready but the relevant letter of credit has not yet be received. If the first message brings no reply, a second one will be sent.

5、This one, though still restrained, will express disappointment and surprise.,The following structure is for your reference in writing a letter urging establishment of L/C:,Open the letter in a positive way. For example, in the first paragraph the seller usually informs the buyer that the goods are r

6、eady for dispatch or that the shipping space has already been booked. Politely push the buyers to open the L/C without delay, either by referring to the stipulations of the contract or by reminding the buyers of the seriousness of not opening the L/C in time. 3. Express expectations and ask the buye

7、rs to take immediate action.,Sentence patterns,1. The date of delivery is approaching, but we still have not received your L/C. 交货日期已临近,但迄今为止我方尚未收到贵方信 用证 2. We wish to remind you that it was agreed when placing the order, that you would establish the required L/C upon receipt of our confirmation. 我方

8、提请贵方注意,订货时双方约定,一接到我方确认书,贵方就开立信用证,3. The goods have been ready for shipment for quite some time. We request that you take immediate action, particularly since we are not aware of any valid reason for further delaying the opening of the L/C. 由于货已备妥多日,贵方应立即开证,我们不知贵方有何合理理由迟迟不开证,4. We would be grateful i

9、f you would expedite establishment of the L/C so that we can ship the order in time. 希望贵方能立即开证,以便我方按时发货 5. We want to make it clear that the L/C should be opened in time, otherwise, it will cause us a great deal of difficulties. 请注意信用证应及时开立,否则将导致很多麻烦,6.Please open the relevant L/C in time to ensure

10、the fulfillment of the order. 请及时开立相关信用证以保证订单的执行 7. In order to book the shipping space at an earlier date, please open the L/C immediately. 为便于及早租船定舱,请尽快开证,8. We hope you will open the L/C in time, so as to ensure early shipment. 希望贵方能及时开出该信用证,以确保早日装运 9. We look forward to receiving the relative L/

11、C at an early date. 期待早日收到相关信用证,10. We have written to urge the manufacturer to speed up production of your order. 我们已经写信敦促制造商加速生产你方的订货。 11.一收到贵方来函，我们就联系了银行，催促他们开立信用证。 On receiving your letter, we have contacted our bank and urged them to open the letter of credit.,Writing Skills,When writing letter

12、s to urge establishment of L/C , the following should be paid more attention: To mention the number of order or S/C To stress not have received the covering L/C To urge establishment of the L/C and related matters To express the expectation,IV. 1. The 800 bicycles under Contract 268 have been ready

13、for shipment for quite some time, but we have not yet received your covering L/C to date. Please open the L/c as soon as possible so that we may effect shipment. CONT 268 BICYCLES 800 READY SOME TIME COVERING L/C UNRCVD TO DATE PLS OPEN IT ASAP RGDS,2. If your L/C reaches us by the end of this month

14、, we will exert our utmost efforts to arrange shipment of your ordered goods at the beginning of next month. IF YR L/C REACHES US BY END THIS MTH, WL ARRANGE SHIPT AT BEGINNING NEXT MTH RGDS.,3. As you have failed to established in time the L/C covering our sales confirmation No. 1033, we have to re

15、scind this sales confirmation and hold you responsible for all the losses arising therefrom. AS U HV FAILED TO ESTB L/C FOR S/C 1033, WE HV TO RESCIND THIS S/C N HOLD U RESPONSIBLE FOR ALL LOSSES ARISING THEREFROM RGDS.,4. You may recall that according to the stipulations of our S/C No. 321, the rel

16、evant L/C should reach us not later than Nov. 15. we, therefore, hope that you will open it in time so as to avoid any delay in effecting shipment. U MAY RECALL THAT ACCORDING TO STIPULATIONS OF S/C 321, RELEVANT L/C SHUD REACH US NOT LATER THAN 15/11. PLS OPEN IT IN TIME TO AVOID DELAYING SHIPT. RG

17、DS.,Brief Introduction,The exporter, on receiving the relevant L/C, should first of all make a thorough examination to make sure that all the clauses set forth in the L/C are in full accordance with the terms of the sales contract (or sales confirmation ) If any discrepancies or some unforeseen clau

18、ses to which the exporter does not agree are found in the L/C, the exporter should send a letter or fax to the importer, asking him to make amendments accordingly. Sometimes an unexpected situation in regard to supply, shipping ,etc. may arise. In this case, an amendment to the original L/C will als

19、o be required.,L/C Amendment,Why does the exporter have to amend the L/C:,It is essential for the exporter to do so because a minor difference between the clauses of the L/C and the terms stipulated in the sales contract or sales confirmation , if not discovered or duly amended, may cause the seller

20、 much inconvenience because the negotiating bank will refuse to make the payment.,The following structure is for your reference in writing a letter asking for L/C amendment or extension:,1. Acknowledge receipt of the L/C and thank the buyer for opening it. 2. Point out the problem politely and ask t

21、he buyer to make the amendment accordingly. Usually, detailed and courteous explanations for such a request should be provided. 3. End the letter in a way that encourages the buyer to take immediate action.,Please amend the L/C to allow transshipment and partial shipment. Please amend the amount of

22、the L/C, which should be 25,000.,请修改信用证，允许转船和分批装运。,请修改信用证金额，金额应为2万5千欧元。,Sentence patterns :amend .as/to,amend .as/to,Partial shipment is not allowed should be amended as Partial shipment is allowed. Please amend the amount of the L/C to “ 2% more or less”,不允许分批装运应改为允许分批装运。,请将信用证上的金额为“2% more or less

23、”。,amendment 修改，修改书,Please rush the amendment to the L/C. We enclose amendment advice of L/C No. 50.,请对信用证速作修改。,兹附寄第50号信用证的修改通知。,1. The seller is liable for the refund of the extra cost because of the discrepancy in weight. 卖方应负责退还因重量差异而多收的货款。 信用证条款与合同条款有几点不符之处。 There are several discrepancies betwe

24、en the clauses of the L/C and the terms of the contract.,2. Our customer calls for the shipment to made during June. 我们的客户要求货物6月份装运。 装运指示要求即可装运。 The shipping instruction calls for immediate delivery of the goods.,4. As direct steamers sailing to your port are few and far between, we have to ship the

25、 goods via Hong Kong. 因为开往贵港的直达船稀少，我们不得不经过香港转运。,5. Please delete this clause, for it doesnt comply with the terms of our contract. 请删除这一条款，因为它跟我们的合同不符。 We would like to ask you to delete “partial shipment is not allowed” from the L/C. 请把“不允许分批装运”从信用证中删除。,6. Please insert the clause “Allowing transsh

26、ipment ” in your L/C. 请在你方信用证中加上一条“允许转运” 。 我们要求你方在数量前加上“大约”字样。 You are required to insert the word “about ” before the quantity of the goods.,7. We will arrange for the goods to be packed in this new kind of carton on your approval. 一经贵方批准，我们将安排用这种新纸箱包装货物。,8. As scheduled, the goods will arrive at y

27、our end by March. 按计划，货物将在3月份之前到达贵处。 The goods are scheduled to be loaded on s.s. “Asia” before the end of this week. 货物计划在本周末之前装上“亚洲”轮。,12. You can rest assured that we shall exert ourselves to comply with your request. 请放心，我们将尽力满足你们的要求。 我们保证尽力加紧生产你方订货。 We promise to exert ourselves to rush the pro

28、duction of your order.,Writing Skills,When writing letters to amend the L/C, the following should be paid more attention: To confirm having received the L/C, and point out the discrepancies To state how to correct the discrepancies To make request for prompt amendment,Asking for L/C Extension,Aim Le

29、arn to write letters about L/C extension Main & Difficult Points Under what conditions ia an extension of L/C necessary,Extension,In what cases extension of the L/C is necessary:,There are times when the exporter fails to get the goods ready for the shipment in time or the importer requests that shi

30、pment be postponed for one reason or another. Under such circumstances, the exporter will have to ask for extension of the expiry date as well as the date of shipment of the L/C.,Introduction,If the exporter finds it impossible to get the goods ready for shipment in time or the importer requests tha

31、t the shipment be postponed for one reason or another, then the exporter will have to ask for an extension of the validity as well as the date of shipment of the L/C.,Reasons for extension: Buyer Be difficult to obtain relative import licence Be difficult to open relative L/C Seller Be difficult to

32、make up the order Be difficult to book the shipping space,Sentence patterns,1. Rather than extended the L/C, the buyer asked us to ship the goods as scheduled. = Instead of extending the L/C, the buyer asked us to ship the goods as scheduled. 买方没有展证，而是要求我们立刻装运。,2. If you agree to postpone the establ

33、ishment of the L/C until (or to ) the next week, we shall be much appreciated. 如果贵方答应推迟到下周开立信用证，我们将不胜感激。,3. Granting a discount of 10% is out of the question. 给予10%的折扣是不可能的。 如果你方不能在下周末之前开出信用证，按时装运将是不可能的。 If you fail to open the L/C before the end of next week, shipping the goods on time will be out of the question.,Writing Skills,Wh