世纪商务英语外贸函电课件unit 6.ppt

1、,Unit 6 Acceptance and Confirmation接受与确认,大连理工大学电子音像出版社,世纪商务英语 外贸函电,Basic Knowledge Concerned,Letter-writing Guide,Other Commonly Used Expressions and Sentences,Sample Letters,Practical Training,Part One,Part Two,Part Three,Part Four,Part Five,Contents,Part One,An acceptance is a fact that the buyers

2、 or sellers agree completely to all the terms and conditions in an offer (or a counter-offer as a new offer). If the offer is a firm offer, a deal is concluded after acceptance. If the offer is a non-firm offer, a deal is not concluded until the acceptance is confirmed by the buyers or sellers. In a

3、 letter for acceptance or conformation, all the necessary terms and conditions may need a further confirmation/check from both sides.,1. Acceptance and Confirmation,Part One,2. The Main Contents of an Acceptance/Confirmation Letter,(1) Thanking the senders for their offers/counter-offers or acceptan

4、ce (2) Declaring that you accept the offer or confirm the acceptance from the senders and stating that you would like to conclude business with the senders according to the terms and conditions agreed upon (listing all the terms and conditions agreed upon in detail) (3) Stating that you have enclose

5、d an order form, a contract confirmation, or a sales confirmation and asking for the returning of one copy duly signed for your file (It may be not necessary however if a signed copy is not needed.) (4) Expressing your hope that the transaction would be conducted smoothly and successfully, and that

6、business would be expanded in the future,Part Two,Part Two,Part Two,Part Two,Part Two,Part Three,Expressions (1),1. with the view of sth., with a view to doing sth. 以为目的, 本着的宗旨 2. finalize a transaction, put the deal through, close the deal, conclude a business, come to the conclusion, come to terms

7、, reach an agreement 达成 交易/协议 3. as an exception 破例 4. initiate business with sb. 开始与某人的贸易 5. confirm the following order 确认下述订单; confirm an order 确认订单 6. Enclosed please find., Enclosed you will find. 随函附上,请查收 7. initial order 首次试订 8. accept an offer/order/quotation 接受发盘/订单/报价 9. place/book a trial

8、 order with sb. 向试订货 10. as per sample 按照样品,Part Three,Expressions (2),11. for ones file/record 供某人存档 12. Please be assured that., We assure you that 兹保证,请放心 13. confirm supply of. at the prices stated in. 确认按中规定的价格供 应 14. reference to 关于 15. make confirmation by return for doing sth. 回信确认做某事 16. re

9、sult in., lead to. 最终会, 结果将会 17. in duplicate 一式两份; in two originals 原件两份 18. on the same terms as before 按照以往的条件 19. confirm your acceptance of. 确认贵方对的接受 20. set forth 规定,Part Three,Typical Sentences (1),1. With reference to the faxes exchanged between us in the last few days, we are pleased to hav

10、e been able to finalize the following transaction with you. 2. In reply, we confirm to sell you. on the following terms and conditions. 3. We hope this initial deal will result in future transactions between us. 4. As a result of the exchange of letters between us, we have now come to the conclusion

11、. 5. It is only in view of our long established business relationship that we accept your counter-offer. 6. A good beginning makes a good ending. We hope that from now on we will enjoy business relations that are profitable to both of us. 7. Though our negotiations have been lengthy and on-and-off,

12、we have finally reached a satisfactory agreement.,Part Three,Typical Sentences (2),8. After long and friendly discussions, now we have concluded a business. 9. Although the prevailing quotations are somewhat higher, we will accept the order on the same terms as before with the view to encouraging bu

13、siness. 10. We have been able to confirm the following order with you at your revised price. 11. We confirm having placed an order with you for 1500 tons of soybeans. 12. We now confirm our acceptance of your offer. 13. Although your price is below our level, we accept, as an exception, your order w

14、ith a view to initiating business with you. 14. We assure you of the punctual execution of your order.,Part Three,Typical Sentences (3),15. Before we draft the contract, lets examine the details. 16. We trust that the current business is only the beginning of a series of transactions in the future.

15、17. We look forward to receiving further orders from you. 18. Taking the quality into consideration, we accept your offer although your price is somewhat higher than those of other manufacturers. 19. This transaction, though small in amount, marks the beginning of our formal business relationship. 2

16、0. We thank you very much for your initial order and hope that this may be the beginning of long and friendly relations between us.,Part Four,Sample 1 (1),The Buyer Accepting an Offer,Dear Sir or Madam: Thank you for your letter of May 13, 2007 concerning1 our order for T-shirts. We are pleased to a

17、ccept your offer and confirm this order with the following particulars2: Commodity: T-shirt Price: US$80 per dozen CFR Seattle Specification: S, M, and L equally assorted3 Quantity: 2000 dozens Packing: half a dozen packed in a cardboard box, six dozens to a carton Payment: by irrevocable L/C at sig

18、ht,Part Four,Sample 1 (2),Delivery: within 50 days after receipt of the covering L/C Insurance: to be covered4 by the buyer Please prepare the sales contract in both English and Chinese versions. After signing the contract we will apply for the issuing5 of the L/C in your favor6 and trust you would

19、receive it soon. We hope this initial deal will result in future transactions between us. Your quick answer will be appreciated. Sincerely yours,Part Four,Dear Sirs, We have received your letter of July 20, 2007 informing us that you have accepted our offer. Thank you very much. In reply, we confirm

20、 to sell you 200 boxes of steel screws on the following terms and conditions1. Price: US$300 per box FOB Guangzhou Quantity: 200 boxes Packing: loose2 in boxes of 5kg net Shipment: to be effected from Guangzhou to London before September 30, 2007 Payment: by confirmed irrevocable Letter of Credit pa

21、yable by draft at sight to be opened at least 30 days before the time of shipment We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future. Yours faithfully,The Seller Confirming an Acceptance,Sample 2,Part Four,Dear Sir or Madam: We th

22、ank you for your letter of May 23, 2007 giving us a counter-offer for 2000 sets of tools. Although your price is below our level, we have finally decided to accept your counter-offer of US$3.50 per set CIF Guangzhou with a view to initiating1 our business with you at an early date. In addition, we w

23、ould like to make the following details2 for your confirmation. Packing: in cartons Insurance: to be covered by the seller for 110% of the invoice value against All Risk at; of; with; in; on; for; from; onto; into; by,Letter 1,Dear Sir or Madam: We wish to refer (1) the recent exchange of faxes and

24、are pleased to confirm having concluded (2) you a transaction of 30 metric tons (3) groundnut kernels. Enclosed is our sales contract No.345 (4) duplicate which we request that you please countersign and return one copy to us (5) our file. We trust you will open the relative L/C at an early date. As

25、 regards your requirement for Green Beans, we are working on this issue and will manage to let you have an offer some time next week. Yours sincerely,of,_,in,_,with,_,for,_,to,_,Part Five,to; at; of; with; in; on; for; from; onto; into; by,Letter 2,Dear Sirs, We are pleased to have booked (1) you an

26、 order (2) 300 metric tons of Groundnut Oil. Our order sheet is enclosed and the relative credit will be opened within the next few days. Our buyers have agreed to allow partial shipments (3) this order, which will enable you to make shipment (4) the three months from April to June. We would appreci

27、ate it very much if you could try to make shipment in 3 monthly equal lots. It might interest you to know that all our buyers are among the leading dealers (5) edible oils in this district. It is very likely that they might duplicate their order before the month is out. Your close cooperation will b

28、e highly appreciated. Sincerely yours,with,_,for,_,for,_,of,_,within,_,Part Five,Intermediate Training,1. Put the following Chinese into English. (1),with the view of sth., with a view to doing sth.,(1) 以为目的; 本着的宗旨,(2) 达成交易/协议,finalize a transaction, put the deal through, close the deal, conclude a

29、business, come to the conclusion, come to terms, reached an agreement,(3) 随函附上,请查收,Enclosed please find, Enclosed you will find,Part Five,1. Put the following Chinese into English. (2),accept an offer/order/quotation,(4) 接受报盘/ 订单/ 报价,(5) 供某人存档,for ones file/record,(6) 破例,as an exception,(7) 确认下述订单/确

30、认订单,confirm the following order，confirm an order,(8) 兹保证,请放心,Please be assured that, We assure you that,Part Five,1. Put the following Chinese into English. (3),make confirmation by return for doing sth.,(9) 回信确认做某事,(10) 确认贵方对的接受,(11) 贵方条款令人满意,现随附订单一纸,confirm your acceptance of,Your terms are satisf

31、actory and we enclose an order.,(12) 随函附上我方所订300台T432型晶体管收音机的订单,Enclosed is our order for 300 sets of Transistor Radios T432.,Part Five,1. Put the following Chinese into English. (4),We refer to the telegrams exchanged between us in the last few weeks, and are pleased to confirm having finalized the

32、 following transaction with you.,(13) 关于你我之间近几个星期的往来电报,现很高兴地确认与你们达成如下 交易:,(14) 很高兴和你们达成了这笔交易,We are glad to have finalized/put through/closed/concluded this transaction/business with you.,(15) 我们很高兴确认以下试订单:,We have the pleasure of confirming the following trial order:,Part Five,1. Put the following

33、Chinese into English. (5),Although your price is below our level, we accept, as an exception, your order with a view to initiating business with you.,(16) 尽管贵方价格低于我方报价,为了启动我们之间的业务,我们还是破例接受 你方订货,(17) 我方接受该项订单,并会尽早安排发货,We accept the order and shall arrange delivery as soon as possible.,(18) 经双方的传真往来,现

34、欲确认向贵公司订购虎头牌手电筒6000箱,As a result of our recent exchange of faxes, we wish to confirm our purchase from you of 6000 cases of Tigerhead flash lights.,Part Five,1. Put the following Chinese into English. (5),We hope that the initial transaction will pave the way for our further business.,(19) 我们希望这第一笔业

35、务将拓展贵我双方进一步的业务往来,(20) 此系试销订单,请先发来35台,以便开发市场若畅销,随后必有较大数量 订单,This is a trial order. Please send us 35 sets only so that we may tap the market. If successful, we will give you larger orders in the future.,Part Five,2. Supply the missing words in the blanks of the following letter. The first letters are

36、 given.,Dear sirs, We are pleased to receive your (1)o of September 5, 2007 for Shanghai Printed Pure Silk and welcome you as one of our (2)c . We (3)c supply of the Shanghai Printed Pure Silk at the prices (4)s in your letter and are arranging for (5)s next week on S.S. “Dongfeng”. When the goods r

37、each you, we feel confident you will be completely (6)s with them. As you may not be aware of the wide (7)r of goods we deal in we are (8)e a copy of our (9)c and hope that our handling of your first order with us will lead to (10)f business between us and mark the beginning of a happy working relationship. Yours sincerely,hipment,_,ustomers,_,rder,_,tated,_,onfirm,_,ange,_,atisfied,_,nclosing,_,atalogue,_,urther,_,Part Five,Advanced Training,1. Letter Composing (1),On behalf of the addresser, compose a letter according to the given information and message. Remember to arr