浅谈高校干部人事档案管理的创新

随着高等教育的快速发展，规模的不断扩大，高校师资队伍不断扩大，人才流动较为频繁，现有的高校干部人事档案管理模式已不能很好地满足形势发展的需要，加强高校干部人事档案的管理和不断创新，已成为当前高校必须解决的问题。干部人事档案管理方式、管理手段的创新是干部人事档案工作制度化、规范化、信息化建设的重要内容，也是时代发展社会进步的需要。一、高校干部人事档案管理现状干部人事档案工作是组织人事工作的重要内容，为使用干部和选拔人才提供了重要依据。近年来，各高校干部人事档案工作在管理队伍、制度建设、信息化建设等方面都取得较大的进步，但不可否认，仍存在较为普遍和不容忽视的问题。（一）档案意识薄弱，队伍专业化程度低各高校领导不同程度地存在档案意识薄弱，对干部人事档案管理工作重视程度不够的问题，对干部人事档案工作所需人、财、物投入不足，缺少对专职档案人员的配备和培养。管理队伍年龄偏大，档案专业人员相对较少，配备不足，加之高校对档案管理人员的理论知识和基本技能培训缺乏，难以形成一支素质优良、结构合理、科学高效的档案管理专业队伍，制约了干部人事档案管理工作的发展。（二）管理手段落后，观念陈旧，信息化水平低高校干部人事档案的管理一直沿用传统的手工为主的管理模式，档案的提供、利用以纸质的实体档案为主，工作效率低，查、借阅手续繁索，服务手段落后。重管轻用意识普遍存在，致使档案在组织、人事、档案管理人员中封闭运行。大部分高校虽然使用了计算机来管理干部人事档案，但也仅仅是制作了档案索引工具、档案目录数据库，干部人事档案信息化、数字化的程度较低。随着计算机技术、网络技术的不断成熟，改变干部人事档案管理模式，提高利用率，是社会发展的客观要求。（三）管理制度缺泛应有的贯彻实施目前，许多高校在干部人事档案管理制度方面存有欠缺，有些没有制定相应的岗位职责，缺乏系统、科学的规章制度，管理制度较为落后。干部人事档案材料收集渠道较窄，档案管理人员主动收集意识差，至使“人大、政协等委员简历材料，反映个人科研学术水平材料”等还没有很好地收集归档。对于归档材料往往疏于鉴别审查，导致部分档案材料失真，损害了档案的真实性;对于档案材料明显缺失却疏于补全完整，损害了档案的完整性。以上种种现象的出现，与干部人事档案管理制度贯彻落实不力、缺乏应有的岗位责任制是有直接原因的。二、高校干部人事档案管理创新举措（一）加强档案管理队伍建设，培养复合型人才计算机技术、网络技术的应用，对档案管理工作和档案管理者提出了更新更高的要求，档案管理工作质量的高低直接取决于档案工作人员素质的高低。因此，作为新时期的干部人事档案管理人员，必须解放思想、与时俱进，努力提高自身的综合素质，适应新时期干部人事档案事业的发展和要求。1、立足现有人员强化岗位培训。从目前高校干部人事档案的管理实际来看，现有在岗的档案管理工作人员绝大多数不具有档案专业知识，年龄偏大，甚至有相当一部分管理人员文化水平较低，这是不能回避的现实，因而对这一部分档案管理人员的继续教育和培训迫在眉睫。各级干部人事档案管理部门，应加强对干部人事档案管理人员的培训，加强工作指导，组织各种考评活动，使他们掌握干部人事档案工作的相关专业知识、技能技巧。档案管理人员应自觉加强干部人事档案专业知识的学习，努力提高业务素养，以适应新形势下干部人事档案管理工作的需要。同时应加强计算机知识、网络知识的学习，掌握现代化手段，成为具有档案专业知识、计算机、网络知识的复合型人才，不断提升档案管理水平。2、对于新补充的档案管理人员，应选择不仅政治思想觉悟高，具有档案专业知识、计算机、网络知识，而且应对组织、人事工作有一定的熟习了解的复合型人才充实档案管理人员队伍，不断提高档案管理人员素质，从而促进干部人事档案管理水平的提高。3、引入竞争机制，加强人才流动。对档案管理人员应实行聘任制，实行竞争上岗制度，通过引入竞争机制，淘汰落后，激励先进，强化干部人事档案管理队伍建设。总之，只有加强档案管理人员的队伍建设，才能保证档案管理质量，提升档案管理水平。（二）创新管理模式，提高信息化水平加快干部人事档案管理的信息化，利用现代信息技术，科学、合理、高效地辅助档案管理，提高档案管理水平和效率。传统的手工为主的管理方式，工作效率低、工作量大、劳动强度高，而通过信息化技术能很好地解决这些问题。利用计算机、网络等技术，建立干部人事档案信息数据库则是推进档案信息化建设的主要方式。将教职工的主要信息，有选择地收录反映教职工自身情况及工作履历，专业、研究方向及学术水平，学历、学位及职称，奖惩、干部任免、考察、考核情况等重要信息录入信息库，实现个人基本信息的微机检索和网上查询，充分利用现代化手段管理和使用档案，使之为高校的干部人事工作提供快速、高效的服务，从而提高干部人事档案的管理水平。（三）创新档案管理规章制度，实现科学化管理。建立健全各项档案管理规章制度，是干部人事档案工作管理科学化和规范化的重要标志。虽然各高校在干部人事档案制度建设方面取得了一定实效，但仍然存在制度不够完善、制度落实不周等问题，影响了高校干部人事档案管理工作。1、完善档案管理责任制度。把好材料入口关，建立和完善干部人事档案材料收集工作的协调机制，建立相关部门的工作联系制度和情况通报制度，确保档案材料的规范、真实、准确。强化重点环节的制度执行力度，抓住档案审核、转递、利用等关键环节，及时发现问题，纠正问题，保证干部人事档案材料的真实、准确。2、建立竞争上岗制度。选拔年富力强的专业人才，充实到档案管理工作岗位。通过竞聘上岗，强化档案管理人员的动态管理，把思想觉悟高、业务能力强的管理人员充实到干部人事档案管理队伍中去，培养一支具有符合时代要求的管理人员队伍。3、建立干部人事档案查阅的网上审批制度。取消纸制的审批手续，按干部人事档案的管理权限、查询内容，由组织、人事等管理部门，实行对查阅干部人事档案的网上审批，减少人力、物力的浪费，实现网上办公，从而提高干部人事档案利用的工作效率和管理水平，为干部人事档案的数字化、信息化建设创造条件。4、建立经费投入制度，保证经费投入。各高校应把干部人事档案管理工作列入议事日程，加大投入，保证干部人事档案管理工作所需基础建设、人员培训的经费，建立经费投入制度，保证干部人事档案工作的投入，从而促进干部人事档案现代化、信息化建设。With the rapid development of higher education, the continuous expansion of the scale, the growing ranks of teachers in Colleges and universities, more frequent personnel flow, existing in personnel file management mode can not well meet the need of situation development, strengthen the management of personnel files of cadres in Institutions of higher learning and continuous innovation has become the university must solve the problem. The innovation of cadre personnel archives management mode and management means is the important content of cadre personnel archives work system, standardization, information construction, and is also the need of social progress of the times.First, the status quo of the management of college cadres and personnel filesCadres and personnel archives work is an important part of the organization and personnel work, to provide an important basis for the use of cadres and personnel selection. In recent years, the cadre personnel archives work in the management team, system construction, information construction and so on have made great progress, but it is undeniable that there are still more common and can not be ignored.(a) the archives consciousness is weak, the specialization degree of the team is low.The university leadership in different degrees exist in archives consciousness weak, on the work of the management of personnel files of cadres attention degree is not enough, of cadre personnel archives work required human, financial, and material investment is insufficient, lack of full-time archivists staffing and training. Older management team, professional personnel of archives is relatively small, with inadequate, coupled with the lack of University of personnel file management theoretical knowledge and basic skills training, it is difficult to form a a good quality, the file structure is reasonable, scientific and efficient professional management team, which restricts the Ministry of personnel archives management work development.(two) management means backward, outdated concepts, low level of information technologyThe management of personnel files of cadres in Institutions of higher learning has continued to use the traditional manual management mode, provide files, the paper archive entity and work efficiency low, check and the borrowing procedures complicated, service means backward. Heavy tube light with a common sense of awareness, resulting in the organization, personnel, file management personnel closed. Most colleges and universities use the computer to manage the personnel files, but it is only the production of the archives index tools, archives catalog database, cadres and personnel file information, digital degree is low. With the development of computer technology and network technology, it is the objective requirement of social development to change the management mode of the cadre and personnel files, to improve the utilization ratio.(three) the implementation of the lack of extensive management systemAt present, many colleges and universities in the cadre personnel file management system is lacking, some did not develop the corresponding job duties, lack of systematic, scientific rules and regulations, management system is relatively backward. Narrow channel of cadres personnel archives materials collection, archives management personnel initiative to collect consciousness difference to make “NPC and CPPCC members resume material, reflect personal level of academic research and materials“ is not very good collection and filing. For archiving materials often neglect differential review, resulting in distortion part of archival material, damage to the authenticity of the file; for archival material obviously missing but neglect to complement the complete, to the detriment of the file integrity. The emergence of all kinds of phenomena, and the cadre personnel file management system to implement ineffective, the lack of proper job responsibility system is a direct reason.Two, university cadre personnel archives management innovation measures(a) strengthening the construction of archives management team and training compound talentsThe application of computer technology, network technology, file management and file managers to update the higher requirements, the quality of the file management work directly depends on the quality of the staff. Therefore, as a new era of cadres and personnel file management personnel, we must emancipate the mind, with the times, and strive to improve their comprehensive quality, to adapt to the new era of cadres and personnel archives development and requirements.1, based on the existing staff to strengthen job training. From the point of view of the reality of management of the personnel files of cadres in Colleges and universities at present, existing in the post archives management personnel most does not have the knowledge of archival profession, age is too large, and even a considerable part of the educational level of management is low, it is unavoidable reality and on the part of the file management personnel continue to education and training imminent. Cadres at all levels of personnel archives management department should strengthen the training of the personnel of the management of personnel files of cadres, strengthen the work of guidance, organize appraisal activities so that they master of cadre personnel archives related to professional knowledge and skills. The archives management personnel should strengthen the study of the professional knowledge of the cadre and personnel files, and strive to improve the quality of the business, so as to meet the needs of the management of cadres and personnel files under the new situation. At the same time, we should strengthen the study of computer knowledge and network knowledge, master modern means, become a compound talents with professional knowledge, computer and