商务英语写作_5

1、商务英语写作商务英语写作5Routine Business Documents1. A typical business transaction (3)Reviewing5. Order6. Suppliers acknowledgement （确认函）（确认函）7. Advice notice （通知单）（通知单）Todays Tasks8. Consignment note 托运单托运单9. Delivery note 交货单交货单10. Invoice 发票发票11. Debit and credit notes（借记单和贷记单）（借记单和贷记单）Consignment note 托运单

2、上注有quantity, weight, type, destination, 并说明所运货物是 “ 运费付讫 ” （carriage paid）, 即运费已由发货人支付，还是“ 运费到付 ” （carriage forward），即运费由买方支付。 填好的托运单需交托运人随货托运。当货物交给买方时，买方需在单上签字以作为已交货凭证。Delivery note 有时需准备两张交货单，一张由买方保存，另一张签字后交还托运人，作为货已送到的凭证。 如买方不能在签字之前验货，以防万一，签字时应附上 “ not examined ” 或 “ goods unexamined ”等字样。Invoice

3、(1) 更正发票 corrected invoice 合并发票 consolidated invoice 预付发票 prepayment invoice 租用发票 hire invoice 税务发票 tax invoice 自用发票 self-billed invoice 代理发票 factored invoice 租赁发票 lease invoice 寄售发票 consignment invoiceInvoice (2)Covering Letter （并非每张发票都必须附带说明函）（并非每张发票都必须附带说明函）DearYOUR ORDER NUMBER 3241We enclose ou

4、r invoice number 6740 for the domestic electricalappliances supplied to your order dated 24 November.The goods have been packed in three cases, numbers 78, 79, and 80,and sent to you today by rail, carriage paid. We hope they will reachyou promptly and in good condition.If you settle the account wit

5、hin 2 months we will allow you to deductfrom the amount due a special cash discount of 1%.Your faithfullySALLY YAP (Mrs)Credit Control ManagerEncInvoice (3) Non-regular customerDear Sir/MadamYOUR ORDER NUMBER AW25We are pleased to enclose our invoice number B432 for the polyester shirts ordered on13

6、 August.The goods are available from stock and will besent to you immediately after we receive theamount due, namely $1342.78.Yours faithfullyInvoice (4) Regular customerDear Sir or MadamYOUR ORDER NUMBER AW 25Our invoice number B 423 is enclosed coveringthe polyester shirts ordered on 13 August.The

7、se shirts have been packed ready for dispatchand are being sent to you, carriage paid by rail.They should reach you within a few days.Yours faithfullyInvoice (5) 发票中的术语：VAT: Value added Tax 指应向关税与消费税局缴纳的货物税和服务税。E&OE： Errors and omissions excepted (错漏不在此限定)。 这一声明表明供货商保留其改正文书中错误的权利。JOHN G GARTSIDE

8、 & CO LTDAlbion Works, Thomas StreetManchester M60 2QATelephone 0161-980-2132INVOIVEJohnson Tools & Co Ltd Your order no:AW25112 Kingsway Date;18 August 200-LIVERPOOLL20 6 HJ Invoice no: B832QuantityItem(s)Unit priceTotal $1012Polyester shirts, smallPolyester shirts, largeVAT( 17.5%)One case

9、 (returnable)Terms 2% one month25.0020.00250.00240.00490.00E&OE Registered in England No 523807Debit and credit notes 如果供货商向买方少收了贷款少收了贷款， 就会给他寄一张借记单借记单，它实际上是一种发票的补充。 如果供货商向买方多收了贷款多收了贷款，就会给他寄一张贷记单贷记单。 当买方因货物不合适退货或退掉包装材料而得到退款时，供货商也可以向买方开具贷记单。贷记单通常打印成红色，已区别发票和借记单。JOHN G GARTSIDE & CO LTDAlbion

10、Works, Thomas StreetManchester M60 2QATelephone 0161-980-2132DEBIT NOTEJohnson Tools & Co Ltd112 Kingsway Date;18 August 200-LIVERPOOLL20 6 HJ Debit Note no: D.75DateDetailsPrice18.8.-To 21 Polyester shirts, smallCharged on invoice number B832 $25.00 eachShould be $25.50 eachDifference$ 15.00E&a

11、mp;OE Registered in England No 523807JOHN G GARTSIDE & CO LTDAlbion Works, Thomas StreetManchester M60 2QATelephone 0161-980-2132CREDIT NOTEJohnson Tools & Co Ltd112 Kingsway Date;18 August 200-LIVERPOOLL20 6 HJ Credit Note no: C. 215DateDetailsPrice18.8.-By on case returned charged on invoi

12、ce number B 832$ 23.25 E&OE Registered in England No 523807Supplier sends debit note供货商寄出借记单供货商寄出借记单DearI regret to inform you that an error was made onour invoice number B 832 of 18 August.The correct charge for polyester shirts, medium, is$26.70 and not $26.00 as stated. We are thereforeenclos

13、ing a debit note for the amount undercharged,namely $ 14.70.This mistake was due to an input error and we aresorry it was not noticed before the invoice was sent.Yours faithfullyBuyer requests credit note(1)买方要求提供贷记单买方要求提供贷记单1. Returned packing case 退还包装箱DearWe have today returned to you by rail one

14、empty packing case, charged on your invoicenumber B 832 of 18 August at $23.25.A credit note for this amount is enclosed andwe shall be glad to receive your credit notein return.Your faithfullyBuyer requests credit note(2)2. Incorrect trade discount 折扣有误DearYour invoice number 2370 dated 10 Septembe

15、rallows a trade discount of only 33% instead of the40% to which you agreed in your letter of 5August because of the unusually larger order.Calculated on the invoice gross total of $1,500 thedifference in discount is exactly $100. If you willplease adjust your charge we shall be glad to passthe invoi

16、ce for immediate payment.Yours faithfullySupplier refuses request for credit note(1)供货商拒绝开具贷记单供货商拒绝开具贷记单1. Retailers requestDear On 1 September we return to you by parcel post on cassette taperecorder, Model EK76, Serial Number 048921, one of a consignment of12 delivered on 5 August and charged on y

17、our invoice number 5624dated 2 August.The customer who bought this recorder complained about itsperformance. It was for this reason that we returned it to you aftersatisfying ourselves that the complaint was justified.We have received no acknowledgement of the returned recorder or ofthe letter we se

18、nt to you on 1 September. It may be that you aretrying to obtain a replacement for us. If this is the case and areplacement is not immediately available, please send us a creditnote for the invoiced cost of the returned recorder, namely $175.We hope to hear from you soon.Yours faithfullySupplier refuses request for credit note(2)2. Wholesalers replyDearWe are sorry to learn from your letter of 16 September of the need toreturn one of the recorders supplied to you and charged on our invoicenumber 5624. W