商务信函写作

1、商务英语写作辅导资料主题：对Unit 11商务信函(Business Letters)知识点的补充学习时间：2013 年 6 月 10 日6 月 16 日内容：商务信函的内容Essentials of a Good Business Letter一封好的商业信函必须具备以下要素：Clearthinking（思路清晰）Exactness of expressions（表述准确）Terseness, combined with 简洁得体）TheFormatsofaBusinessLetter（重点掌握）典型的商务信函包括三部分：开头部分、正文部分和结尾部分。开头部分：信头(Letterhead)是

2、指发信人的地址和写信日期。正式信函的信头一般印制机打印的。收信人一看信头就知道信函来自何方，何时发出，便于回信。Edwards and Mason Insurance Agency 66 Martin Lane East Chicago IL 60010Edwards and Mason Insurance Agency 66 Martin Lane East Chicago IL 60010Telephone: 01-588-5758Fax: 01-588-6763Email:Your ref: LE/x;Our ref: BL/RP一般的商务信函都有编号，便于查询，也有信函不加编号。信函编

3、号置于信Edwards and Mason Insurance Agency 66 Martin Lane East Chicago IL 共6页Telephone: 01-588-5758Fax: 01-588-6763Email:Your ref: LE/N116头之下，稍靠右上角。日期(Date)正式信函中的月份一般要用英语的全称，如January, February等。月份在非正式Jan.December, 21, 2001收信人地址(Inside Address)于写信人的地址和发信的日期一、两行。致某公司某人的信内地址写法如下： 收信人姓名头衔机构的名称街道号码及名称所在的国家名称

4、例如：Ms. Susan C. LeeMs. Susan C. LeeDirector Creswell Inc.400 Fortune StreetPhoenix Arizona 82044 U.S.A.第2页共6页正文部分：称呼(Salutation)：指对收信人的称呼用语，自成一行，写于低于信内地址的用姓氏，如：Dear Mr. Richard, Dear Doctor Smith, etc. 写给姓名未知的人时用Dear Sir/Madam，或者 Gentlemen/LadiesBody of the letter信函的正文一般包括以下三个基本部分：简要说明：开头：写此信的背景。对应：

5、所期望的行动。结尾部分：结束客套语(Complimentary DearSir（敬启者）Yours 拜上）签名(Signature)：无论是亲手书写还是由秘书打印的书信，发信人均在信函第3页共页效力。私人信函无本人签字则失礼。抄送(cc)下端。附件(Enclosure or Encl.)方。再启(Postscript,or P.S.)：如果信写好后正要寄发时，突然得到某种相关的信商务信函的格式（重点掌握）商务信函有不同的类型的格式，其中常用的格式有两种：缩进式和齐头式。后一种是现代商函中都采用的格式。现分别介绍如下：缩进式(Indented format每一段开始缩进四至五个空格。例如：Whi

6、te Bros. Inc.White Bros. Inc.1234 Broadway RoadEvanston, Illinois 77334 U.S.A.Tel: 01-456-789Fax: 01-765-78912th December, 2009Mr. Robert WhiteBolton Stores Ltd. 13 Lake LaneNorthbrook, Illinois 55566U.S.A.第4页共6页Dear Mr. White,There is absolutely no excuse for my not meeting with you last Monday or

7、at齐头式(Full / Block formatWhite Bros. Inc.White Bros. Inc.1234 Broadway RoadEvanston, Illinois 77334 U.S.A.Tel: 01-456-789Fax: 01-765-78912th December, 2009Mr. Robert WhiteBolton Stores Ltd. 13 Lake LaneNorthbrook, Illinois 55566U.S.A.Dear Mr. White,There is absolutely no excuse for my not meeting wi

8、th you last Monday or at leastnot getting word for you. .I am eager to talk to you .第5页共6页Yours sincerely,练习题：Bank of China hopes to enter into business relationship with New York Bank. Both sides have decided to meet in Hot Spring Hotel. But now the manager of business department of Bank of China c

9、an t go for it because of unexpected accidents. Please write a formal business letter to explain this to the delegate from New York Bank and cancel it.答案：Bank of ChinaBank of China1234 Strawberry RoadShanghai 77334 ChinaTel: 021-456-789Fax: 021-765-78912th December, 2009Mr. Robert WhiteNew York Bank 13 Lake LaneNew York 55566U.S.A.Dear Mr. White