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EffectivePresentationSkills1ByNEHAKEffectivePresentationSkills1WhyPresentationSkillsTraining?TostructureyourpresentationtodeliveryourkeymessagesTohidevisiblesignsofnervesTomaximizevoiceprojectiontocreateimpactToDeveloppowerfulbodylanguageTodesignandusevisualaidstosupportyourmessageTodelivereffectivepresentationsWhatnottodowhilepresenting?2ByNEHAKWhyPresentationSkillsTrainiDefinition
&ImportanceofPresentation“Astructured,preparedandspeech-basedmeansofcommunicatinginformation,ideas,orargumentstoagroupofinterestedpeopleinordertoinformorpersuadethem”Toinform,inspire,entertain,demonstrate,proveandtopersuade,thatisanobjectiveofagoodpresentation3ByNEHAKDefinition&ImportanceofPreObjectiveOfPresentationThesinglemostimportantobservationisthattheobjectiveofcommunicationisNotthetransmissionbutthereception.Thewholepreparation,presentationandcontentofaspeechmustthereforebegearednottothespeakerbuttotheaudienceThemainproblemwiththisobjectiveis,ofcourse,thepeopletowhomyouaretalking.4ByNEHAKObjectiveOfPresentationThesThePlanItisdifficulttooverestimatetheimportanceofcarefulpreparation.FiveminutesOnthefloorinfrontofseniormanagementcoulddecidetheacceptanceorrejectionofaproposal.Asaruleofthumbforanaveragepresentation,nolessthanhalfanhourshouldbespentinpreparationfor5minutesoftalkingSupposeyouhaveatalktogive,wheredoyoustart?5ByNEHAKThePlanItisdifficulttooveThePlanFormulateYourObjectivesThestartingpointinplanninganyspeechistoformulateapreciseobjective.Thisshouldtaketheformofasimple,concisestatementofintent.Focusiskey.Ifyoudonotfocusuponyourobjective,itisunlikelythattheaudiencewill.IdentifytheAudience
Thenexttaskistoconsidertheaudiencetodeterminehowbesttoachieveyourobjectivesinthecontextofthesepeople.Essentiallythisisdonebyidentifying.Theiraimsandobjectiveswhileattendingyourpresentation.6ByNEHAKThePlanFormulateYourObjectiThePlanStructureAllspeechesshouldhaveadefinitestructureorformat;atalkwithoutastructureisawoollymess.Ifyoudonotorderyourthoughtsintoastructuredmanner,theaudiencewillnotbeabletofollowthem.
SequentialArgument
Oneofthesimpleststructuresisthatofsequentialargumentwhichconsistsofaseriesoflinkedstatementsultimatelyleadingtoaconclusion.However,thissimplicitycanonlybeachievedbycarefulanddeliberatedelineationbetweeneachsection.7ByNEHAKThePlanStructure7ByNEHAKThePlanPyramid
Therearetwomainadvantagestothisstyleforpresentations.Firstly,itcanIncreasetheaudiencesreceptivenesstothemainideas.Thesecondadvantageisthatthedurationofthetalkcanbeeasilyalteredbycuttingthetalk.TheMeatySandwichThesimplestandmostdirectformatremainsthemeatysandwich.ThisistheSimplebeginning-middle-endformatinwhichthemainmeatoftheexpositionisContainedinthemiddleandisproceededbyanintroductionandfollowedbyasummaryandconclusion8ByNEHAKThePlanPyramid8ByNEHAKStructuringthePresentationBeginning
"Tellthemwhatyourgoingtotellthem“
GettingattentionStatementofthemeBuildingrapportAudienceneeds9ByNEHAKStructuringthePresentationBeStructuringthePresentationMiddle“Tellthem"PointstobemadeSupportmaterial,examples,references,visualaidsPossibleaudienceobjections/queries10ByNEHAKStructuringthePresentationMiStructuringthePresentationEnd
"Tellthemwhatyou’vetoldthem"ReiteratethethemeSummaryofpoints
11ByNEHAKStructuringthePresentationEnTheDeliveryWhateveryousayandwhateveryoushow;itisyou,yourselfwhichwillremainthefocusoftheaudience'sattention.Therearefivekeyfacetsofthehumanbodywhichdeserveattentioninpresentationskills:TheEyesTheVoiceExpressionTheBody12ByNEHAKTheDeliveryWhateveryousayaBodyLanguageDonotstandinfrontofthescreenwhentheprojectorison“SMILE”DressforsuccessKneesunlocked,headupandshouldersreleaseddownMakeeyecontactBreatheandrelaxDonotlockyourarmsMoveConnectwithanaudienceClosepositively
13ByNEHAKBodyLanguageDonotstandinfWhattowear...The'must'rules
Lookatthewholepictureandcheckeveryelementofyourappearance,startingatyourheadandendingatyourfeet.HairStyleMakeUpTheoutfit14ByNEHAKWhattowear...The'must'ruleTheThree(3)PresentationEssentialsUseVisualAidswhereyoucanuselarge,boldlettersforheadlinesNotmorethan2differenttypesoffontsinthepresentationArial,ComicSanstobeusedthanTimesNewRomanCharts,Graphs,pictures,etctobeusedTransitioneffects:Blinds,Boxes,Checkerboards,Dissolves&WipesProps:Toolbox,notepads,clock15ByNEHAKTheThree(3)PresentationEssTheThree(3)PresentationEssentialsRehearse,Rehearse,Rehearse“Ifyoufailtoprepare,youarepreparedtofail” RehearseagainsttheclockPlantorehearseyourpresentationoutloudatleast4timesMemorizeyourscriptVideoortaperecordyourself16ByNEHAKTheThree(3)PresentationEssTheThree(3)PresentationEssentialsTheRuleofThreeWerememberthreethingsTherearethreepartstothepresentationLessismore17ByNEHAKTheThree(3)PresentationEssOvercomingtheFearofPublicSpeaking9P's:“PriorProperPreparationPreventsPoorPerformanceofthePersonPuttingonthePresentation”.KnowtheroomKnowYourMaterialLearnHowtoRelaxVisualizeYourselfSpeakingConcentrateonYourMessageUseinvolvementtechniques(participation)Learnparticipants'namesandusethemEstablishyourcredibilityearlybystatingyourexperience,qualifications,successesetcUseeyecontacttoestablishrapportObtaininformationabouttheaudienceinadvanceManageyourappearance(dresscomfortablyandappropriately)Useyourownstyle(don'timitatesomeoneelse)Introduceyourselftothegroupinadvance(viaasocialcontext)
18ByNEHAKOvercomingtheFearofPublic12telltalesignsthatAudienceisnotListeningStarttolookdownTouchorrubtheface,handorhairEyesglazeoverandlookatthescreenFidgetYawnFlipthroughtheirnotesMakecopiousnotesSighheavilyLiebackinthechairandcrosstheirarmsScanacrosstheroomWhisperTaptheirfeet19ByNEHAK12telltalesignsthatAudiencTipsandTechniquesforEffective
PresentationSkills20ByNEHAKTipsandTechniquesforEffectTipsandTechniquesforEffectivePresentationSkillsMaintaingoodeyecontactTakingastandVaryyourspeakingvolumeUsepausesDonotreadyourpresentationGivehandoutsPrepareandbeconfidentUseprops,stories,questions,clips,examplesetc21ByNEHAKTipsandTechniquesforEffectTipsandTechniquesForDeliveryIfyouhavehandouts,donotreadstraightfromthemDonotputbothhandsinyourpocketsforlongperiodsoftimeSpeaktotheaudience…NOTtothevisualaidsSpeakclearlyandloudlyenoughforalltohearLearnthenameofeachparticipantasquicklyaspossibleCirculatearoundtheroomasyouspeakListanddiscussyourobjectivesatthebeginningofthepresentationGettothepresentationbeforeyouraudiencearrives;bethelastonetoleave22ByNEHAKTipsandTechniquesForDeliverPresentationPlanningChecklistPre–PresentationCheckChecktheaudienceseatingarrangement.Ifitisunacceptabletoyou,modifyittosuityourneeds
Checkthepodiumorstage.DecidehowyouaregoingtoarrangeyourworkspacetomakeyourtalkrunsmoothlyVisualizeyourselfspeaking&makesureyouknowallyourparticipantsnameIfyouplantousethechalkboardatanypoint,makesurechalkanderasersareavailableCont…..23ByNEHAKPresentationPlanningChecklisPresentationDoesyourintroductiongrabparticipant’sattentionandexplainyourobjectives?Doyoufollowthisbyclearlydefiningthepointsofthepresentation?Dothemainpointsneedsupportfromvisualaids?Istheconclusionstrong?Haveyourtiedtheconclusiontotheintroduction?DeliveryAreyouknowledgeableaboutthetopiccoveredinyourpresentation?Doyouhaveyournotesinorder?24ByNEHAKPresentation24ByNEHAKAppearanceMakesureyouaredressedandgroomedappropriatelyandinkeepingwiththeaudience’sexpectationsPracticeyourspeechstanding(orsitting,ifapplicable),payingcloseattentiontoyourbodylanguage,evenyourposture,bothofwhichwillbeassessedbytheaudience.VisualAidsArethevisualaidseasytoreadandeasytounderstand?Aretheytiedintothepointsyouaretryingtocommunicate?Cantheybeeasilyseenfromallareasoftheroom?25ByNEHAKAppearance25ByNEHAKThankYou26ByNEHAKThankYou26ByNEHAKEffectivePresentationSkills27ByNEHAKEffectivePresentationSkills1WhyPresentationSkillsTraining?TostructureyourpresentationtodeliveryourkeymessagesTohidevisiblesignsofnervesTomaximizevoiceprojectiontocreateimpactToDeveloppowerfulbodylanguageTodesignandusevisualaidstosupportyourmessageTodelivereffectivepresentationsWhatnottodowhilepresenting?28ByNEHAKWhyPresentationSkillsTrainiDefinition
&ImportanceofPresentation“Astructured,preparedandspeech-basedmeansofcommunicatinginformation,ideas,orargumentstoagroupofinterestedpeopleinordertoinformorpersuadethem”Toinform,inspire,entertain,demonstrate,proveandtopersuade,thatisanobjectiveofagoodpresentation29ByNEHAKDefinition&ImportanceofPreObjectiveOfPresentationThesinglemostimportantobservationisthattheobjectiveofcommunicationisNotthetransmissionbutthereception.Thewholepreparation,presentationandcontentofaspeechmustthereforebegearednottothespeakerbuttotheaudienceThemainproblemwiththisobjectiveis,ofcourse,thepeopletowhomyouaretalking.30ByNEHAKObjectiveOfPresentationThesThePlanItisdifficulttooverestimatetheimportanceofcarefulpreparation.FiveminutesOnthefloorinfrontofseniormanagementcoulddecidetheacceptanceorrejectionofaproposal.Asaruleofthumbforanaveragepresentation,nolessthanhalfanhourshouldbespentinpreparationfor5minutesoftalkingSupposeyouhaveatalktogive,wheredoyoustart?31ByNEHAKThePlanItisdifficulttooveThePlanFormulateYourObjectivesThestartingpointinplanninganyspeechistoformulateapreciseobjective.Thisshouldtaketheformofasimple,concisestatementofintent.Focusiskey.Ifyoudonotfocusuponyourobjective,itisunlikelythattheaudiencewill.IdentifytheAudience
Thenexttaskistoconsidertheaudiencetodeterminehowbesttoachieveyourobjectivesinthecontextofthesepeople.Essentiallythisisdonebyidentifying.Theiraimsandobjectiveswhileattendingyourpresentation.32ByNEHAKThePlanFormulateYourObjectiThePlanStructureAllspeechesshouldhaveadefinitestructureorformat;atalkwithoutastructureisawoollymess.Ifyoudonotorderyourthoughtsintoastructuredmanner,theaudiencewillnotbeabletofollowthem.
SequentialArgument
Oneofthesimpleststructuresisthatofsequentialargumentwhichconsistsofaseriesoflinkedstatementsultimatelyleadingtoaconclusion.However,thissimplicitycanonlybeachievedbycarefulanddeliberatedelineationbetweeneachsection.33ByNEHAKThePlanStructure7ByNEHAKThePlanPyramid
Therearetwomainadvantagestothisstyleforpresentations.Firstly,itcanIncreasetheaudiencesreceptivenesstothemainideas.Thesecondadvantageisthatthedurationofthetalkcanbeeasilyalteredbycuttingthetalk.TheMeatySandwichThesimplestandmostdirectformatremainsthemeatysandwich.ThisistheSimplebeginning-middle-endformatinwhichthemainmeatoftheexpositionisContainedinthemiddleandisproceededbyanintroductionandfollowedbyasummaryandconclusion34ByNEHAKThePlanPyramid8ByNEHAKStructuringthePresentationBeginning
"Tellthemwhatyourgoingtotellthem“
GettingattentionStatementofthemeBuildingrapportAudienceneeds35ByNEHAKStructuringthePresentationBeStructuringthePresentationMiddle“Tellthem"PointstobemadeSupportmaterial,examples,references,visualaidsPossibleaudienceobjections/queries36ByNEHAKStructuringthePresentationMiStructuringthePresentationEnd
"Tellthemwhatyou’vetoldthem"ReiteratethethemeSummaryofpoints
37ByNEHAKStructuringthePresentationEnTheDeliveryWhateveryousayandwhateveryoushow;itisyou,yourselfwhichwillremainthefocusoftheaudience'sattention.Therearefivekeyfacetsofthehumanbodywhichdeserveattentioninpresentationskills:TheEyesTheVoiceExpressionTheBody38ByNEHAKTheDeliveryWhateveryousayaBodyLanguageDonotstandinfrontofthescreenwhentheprojectorison“SMILE”DressforsuccessKneesunlocked,headupandshouldersreleaseddownMakeeyecontactBreatheandrelaxDonotlockyourarmsMoveConnectwithanaudienceClosepositively
39ByNEHAKBodyLanguageDonotstandinfWhattowear...The'must'rules
Lookatthewholepictureandcheckeveryelementofyourappearance,startingatyourheadandendingatyourfeet.HairStyleMakeUpTheoutfit40ByNEHAKWhattowear...The'must'ruleTheThree(3)PresentationEssentialsUseVisualAidswhereyoucanuselarge,boldlettersforheadlinesNotmorethan2differenttypesoffontsinthepresentationArial,ComicSanstobeusedthanTimesNewRomanCharts,Graphs,pictures,etctobeusedTransitioneffects:Blinds,Boxes,Checkerboards,Dissolves&WipesProps:Toolbox,notepads,clock41ByNEHAKTheThree(3)PresentationEssTheThree(3)PresentationEssentialsRehearse,Rehearse,Rehearse“Ifyoufailtoprepare,youarepreparedtofail” RehearseagainsttheclockPlantorehearseyourpresentationoutloudatleast4timesMemorizeyourscriptVideoortaperecordyourself42ByNEHAKTheThree(3)PresentationEssTheThree(3)PresentationEssentialsTheRuleofThreeWerememberthreethingsTherearethreepartstothepresentationLessismore43ByNEHAKTheThree(3)PresentationEssOvercomingtheFearofPublicSpeaking9P's:“PriorProperPreparationPreventsPoorPerformanceofthePersonPuttingonthePresentation”.KnowtheroomKnowYourMaterialLearnHowtoRelaxVisualizeYourselfSpeakingConcentrateonYourMessageUseinvolvementtechniques(participation)Learnparticipants'namesandusethemEstablishyourcredibilityearlybystatingyourexperience,qualifications,successesetcUseeyecontacttoestablishrapportObtaininformationabouttheaudienceinadvanceManageyourappearance(dresscomfortablyandappropriately)Useyourownstyle(don'timitatesomeoneelse)Introduceyourselftothegroupinadvance(viaasocialcontext)
44ByNEHAKOvercomingtheFearofPublic12telltalesignsthatAudienceisnotListeningStarttolookdownTouchorrubtheface,handorhairEyesglazeoverandlookatthescreenFidgetYawnFlipthroughtheirnotesMakecopiousnotesSighheavilyLiebackinthechairandcrosstheirarmsScanacrosstheroomWhisperTaptheirfeet45ByNEHAK12telltalesignsthatAudiencTipsandTechniquesforEffective
PresentationSkills46ByNEHAKTipsandTechniquesforEffectTipsandTechniquesforEffectivePresentationSkillsMaintaingoodeyecontactTakingastandVaryyourspeakingvolumeUsepausesDonotreadyourpresentationGivehandoutsPrepareandbeconfidentUseprops,stories,questions,clips,examplesetc47ByNEHAKTipsandTechniquesforEffectTipsandTechniquesForDeliveryIfyouhavehandouts,donotreadstraightfromthemDonotputbothhandsinyourpocketsforlongperiodsoftimeSpeaktotheaudience…NOTtothevisualaidsSpeakclearlyandloudlyenoughforalltohearLearnthenameofeachparticipan
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