letters-内容英语书信的写作格式与范文

Chapter2

EnglishLetterWritingTheLayoutofEnglishLetterWriting1.BlockFormat（齐头式）2.Paragraph-indentedFormat（缩行式）3.ModifiedBlockFormat（混合式）BlockFormat____________________

(Letterhead)______________________________________________________________

(Date)_____________________

(InsideAddress)__________________________________________________________________

(Salutation)___________________________________________________________________________________________________________________________________(BodyofLetter)____________________________________________________________________________

(ComplimentaryClose)_________

(Signature)

DepartmentofEnglishXi’anForeignLanguageUniversityXi’an,Shaanxi710061China10February,1998Mr.RonaldPurvisDepartmentofEducationMichiganStateUniversityEastLansing,MI48824USA

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------------------------------------------------------------------------------------------------------------------------Yourssincerely,(Signature)BlockFormatParagraph-indentedFormat_______________(Letterhead)_________________________________________________(Date)_____________(InsideAddress)____________________________________________(Salutation)

_________________________________________________________________________________________________________(BodyofLetter)________________________________________________________________________________________________________

_______________(ComplimentaryClose)

________________(Signature)

DepartmentofEnglish

Xi’anForeignLanguage

University

Xi’an,Shaanxi710061

China

10February,1998

Mr.RonaldPurvisDepartmentofEducationMichiganStateUniversityEastLansing,MI48824USA---------------------------------------------------------------------------------------------------------------------------------------------

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Yourssincerely,(Signature)Paragraph-indentedFormatModifiedBlockFormat_____________(Letterhead)_______________________________________(Date)_____________(InsideAddress)_______________________________________(Salutation)__________________________________________________________________________________________________________(BodyofLetter)__________________________________________________________________________________________________________

_______________(ComplimentaryClose)_______________(Signature)

DepartmentofEnglish

Xi’anForeignLanguageUniversity

Xi’an,Shaanxi710061

China

10February,1998Mr.RonaldPurvisDepartmentofEducationMichiganStateUniversityEastLansing,MI48824USA-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Yourssincerely,

(Signature)ModifiedBlockFormatTheFormatoftheEnvelopLiMing689BeijingRoadShanghai,213509China

Ms.HelenSmith32RoseAvenueNewYork,N.Y.100101U.S.A.TheFormatoftheEnvelopLiMing689BeijingRoadShanghai,213509China

Ms.HelenSmith32RoseAvenueNewYork,N.Y.100101U.S.A.TheFormatoftheEnvelopSongLiNo.1MiddleSchoolNantong,226000Jiangsu

LiMing

C/OLiNaPekingUniversityBeijing,100871TheFormatoftheEnvelop

SongLi

PresentTheelementsofsociallettersTheelementsofbusinesslettersTheElementsofEnglishLetterWritingTheElementsofSocialLettersSalutationBodyComplimentarycloseSignatureHeading/Letterhead(发信日期及写信人地址)Date(写信日期)InsideAddress(收信人姓名职称机构及地址)Salutation(称呼)Body(正文)ComplimentaryClose(结尾敬词)Signature(写信人署名签字)Enclosure/Enc.(附件)Postscript/P.S.(附言)CarbonCopy/cc.(抄送)TheElementsofBusinessLettersHeading/LetterheadThenameofthefirmItsaddressandpostalcodesTelephonenumberFaxnumberInternetaddressE-mailaddressTelegraphicandtelexaddressAtrademarkorabriefslogan,etc.ExampleEASTERNTEXTILESIMP.&EXP.CO.,LTD.389ChangchuanRoad,Dalian,ChinaTelax-mail:bcxbcx@411Http://ExampleHeading/Letterhead1.Room137,Building25ShannxiNormalUniversityXi’an,Shannxi

710062P.R.ChinaSept.12,19982.Apt.18,211-25thAve.Seattle,WA98105USAOct.14,1998Arrangethefollowinginformationintoletterheadorinsideaddress:

U.S.A./FordMotorCompany/Dearborn,Michigan48120/PRDepartment/13350RotundaDriveFordMotorCompanyPRDepartment13350RotundaDriveDearborn,Michigan48120U.S.A.DateDateconsistsofthedate,month,year.Twowidelyacceptedstyles:June12,2006or20July,2006Donotuseonlyfigures,i.e.12/6/06,becausenotallEnglish-speakingpeopleagreeontheorderofthedate.Tofamilies,relativesandclosefriends:

Dear/Mydear:DearMother,DearJohn,MydearMary,Darling/DearestRobertToseniors,generalfriendsandstrangers:DearMr./Ms.+surname,Dear+title+surname:DearMr.Brown,DearProfessorSmith,DearDoctorSmithToorganizations,companyandgroups:DearSirorMadam,ToWhomItMayConcern,Gentlemen

SalutationComplimentaryCloseDouble-spacedbelowthebodyoftheletter.Itswordingvariesaccordingtothetypeoftheletterandthedegreeofintimacywiththepersonaddressed.ComplimentaryCloseTorelativesandclosefriends:

Yours,//Withlove,//Allmylove,//Yoursaffectionately,//Yourslovingly//WithallthebestTogeneralfriends,seniorsandsuperiors:

Yourssincerely,//Alwaystruthfully,yours,//Withbestwishes,//

Yoursrespectfully,//Obedientlyyours,//Yourstruly,//Yourscordially,Tostrangers,organizationsorinbusinessletters:

Trulyyours,//Yourssincerely,SampleComplimentaryClose

Placeit2linesbelowlastlineoflastparagraph.Inblockformat,flushwithleftmarginInmodifiedblock,alignwiththedate.Formalityoftheclosingshouldbeinagreementwithsalutationsuchas“DearSir”“Gentlemen”Formal:Yoursfaithfully,Yourstruly,Yoursrespectfully,Semiformal:Sincerelyyours,Cordiallyyours,Informal:Sincerely,Bestregards,BodyThepurpose(immediatelymadeclearinthefirstparagraphoftheletter)ThesupportingfactsTheexpectedresponseKeeptheletterclear,simpleandfriendlyAdoublespaceisusedbetweenthesalutationandthefirstparagraphandbetweenalltheparagraphsinthebody.TypesofSocialLettersLettersofThanksLettersofinvitationLettersofCongratulationsLettersofConsolationLettersofInquiryLettersofComplaintLettersofJobApplicationLettersofRecommendation,LettersofIntroductionLetterofThanksOutline:1.表达感激之情，简单陈述写这封感谢信的原因；2.详细说明所要感谢的事由，措词更加具体真诚，再次表示真挚的感谢；3.向对方表达自己真诚的祝愿，再次道谢。有时可向对方发出邀请。SampleDearMr.Hill,

ThankyouforreferringmetoJackJohnsonatGilbarLtd.Mr.JohnsoncalledmetodayandwehavescheduledaninterviewfornextMonday,the25thofMay.

Itisverykindandmostgenerousofyoutotakethetimeandtroubletohelpmeinthisway.IdoubtwhetherIwouldhavesucceededingettinganinterviewwithoutyourhelp.Nomatterwhattheoutcomeis,Iwillalwaysbegratefulfortheopportunityyouhavegivenme.IwillletyouknowtheresultsofmymeetingwithMr.Johnson.

Withbestregards,MikeNessUsefulExpressions&SentencePatterns1.Pleaseacceptmysincereappreciationfor...请接受我对.......真挚的感谢。2.I'mtrulygratefultoyoufor...为了......，我真心感谢您。3.Itwasgood/kind/thoughtfulofyouto...承蒙好意/关心......4.Iwishtoexpressmyprofoudappreciationfor...我对......深表谢意。5.Ifindanordinary"thank-you"entirelyinadequatetotellyouhowmuch...我觉得一般的“感谢”的字眼完全不足以表达我对您多么地...6.Manythanksforyourgenerouscooperation.感谢贵方的真诚合作。PuttinginOrderb.Yourssincerely,GeorgeBrownc.Imustwriteandthankyouforyourkindnesstomepersonallyonmyvisittoyourcollegeearlierthisyear.e.DearMr.Henry,a.Ifeelindebtedforthetimeyouspentansweringmysomewhatpersistentquestions,andthetroubleyouwentinto,tomakemystayinyourcollegeasinterestingaspossible.d.Infact,Icanassureyouthosefivedayswerethehighlightofmytriptoyourcountry.LetterofCongratulationOutline:1.说明所祝贺的事情；2.表达自己的真诚、喜悦的心情，用词亲切、自然，语言应热情洋溢；3.说明对方获得成功等的原因；4.表达对未来的祝愿。SampleDearDavid,IhavejustheardthatyouhavebeenappointedSalesManagerforMiddleEast.I'mdelighted,butnotsurprised,byyoursuccess.Lookingbackonyouractivitiessofar,Iknowthatyourenthusiasmandexperiencearetheveryqualitiesthatareneededforthisposition.Iwishyoueverysuccessinmanagingtheaffairsofthecompany.Mycolleaguesjoinmeinsendingyouourwarmestcongratulations.Withkindestregards,Carl1.Warmcongratulationsonyoursuccessin...衷心祝贺您......2.Pleaseacceptoursincerestcongratulationson...请接受我们对您......的衷心祝贺。3.Onthehappyoccasionof...,Iwritetoconveymyheartycongratulations.在......之际，献上我衷心的祝愿。4.Mayyougofromstrengthtostrengthforthecommingyears.祝您今后不断进步。5.Iextendmybestwishesforyoursuccessandprosperity.衷心祝愿你成功，兴旺。UsefulExpressions&SentencePatternsFillinginBlanksJune3rd,2009DearZhangYun,Pleaseacceptmywarmestcongratulationson_____________(1.你从牛津大学毕业).Lastsummer,youleftforBritaintofurtheryourstudyassoonasyougraduatedfromtheLawDepartmentofFudanUniversity.YouweredeterminedtoobtainaMaster'sDegree.Iwassosurprisedbyyourambitionatthattime.Nowyou_____________(2.已经实现了梦想)andcomebacktoChina.

IdaresayyoudeservethishonorbecauseIknewthatyou____________(3.全神贯注于)thepilesandpilesofpapersinthelibrary,andstruggledtoaffordthehightuitionfeesthere.Yourefforthasprovidedanotherexampletoprove"______________"(4.有志者事竟成)Sinceyouaresohard-working,you'llsurelyhaveabrightfuture.________________(5.祝愿你获得进一步的成功).

Yourssincerely,QianWeiFillinginBlanksLetterofConsolationOutline:1.表明消息来源及听到消息后的感受；2.以积极的语言安慰，减轻对方的烦恼、痛苦或悲伤；3.衷心希望对方能早日康复或快乐，情况会改善等。4.提出愿意帮忙，并表达关切之情。SampleDearBill,Intoday'sTVnews,IknewtherecenteventsinyourhometownandI'mwritingtoexpressmydeepestconsolation.Itbrokemyhearttoseethatallthehouseshadbeendestroyedinthetragictsunami.I'mreallyworriedaboutyouandyourfamily.I'mcrossingmyfingersforyounowinhopesthatyouareallsafeandsound.

Icanonlyimaginehowdifficultthistimemustbeforyou,andIwanttoextendtoyoumyfirmsupport.Ourgovernmentandmanynongovernmentalorganizationsareinitiatingvariouscampaignstourgepeopletodonatemoneyandnecessitiestosendtoyourhometown.IdonatedallmyallowancethatIhavebeensavingforyears.It'smyhopethatyouwouldrecoversoon,andIwillbelookingforwardtohearingfromyou.Pleasepassmyconcedrnontoyourfamily.

Sincerelyyours,LiMingSample1.HowgrievedI'mtohearofyour...听说你.....,我很难过。2.I'mwritingtoexpressmydeepestconsolation.我写信表达我最深切的慰问。3.I'mcrossingmyfingersforyounowinhopesthatyouareallsafeandsound.我在为你们祈祷，希望你们都平安健康。4.Wewishyouaspeedyrecovery.愿您早日康复。5.Pleaseacceptmysympathyandbestwishes.请接受我的慰问和最美好的祝愿。UsefulExpressions&SentencePatternsOutline:1.介绍信息来源及所要应聘职位；2.表明自己的求职心愿，写信的原因和目的；3.说明自己了解应聘职位的要求并满足招聘条件，简要说明自己的学习和工作经历；4.摆出其他优势和特长；5.感谢对方审阅自己的个人简历，并提出希望得到面试机会。LetterofJobApplication

May15,2009DearSirorMadam,IhavejustseenyouradvertisementinBinhaiDailyofthe10thMayforasalesmanintheElectronicApplianceSectionofyourcompany.I’mveryinterestedinthejobandIfeelI’mqualifiedtomeettherequirements.I’mthereforeenclosingaresumetogetherwithreferencesfrommysupervisorandthedirectoroftheElectronicsDepartmentofmyuniversityrespectively.

Sample1

Asyoucansee,IonceworkedintheElectronicsDepartment.SoI’mfamiliarwithdifferentkindsofelectronicappliances.Asfortheacademicqualification,I’llgraduatesoonfromtheManagementSchoolandIhaveobtainedgoodskillsinadvertisingandmarketing.Ihaveworkedmorethanonceasasalesmaninsomestoresduringmypreviousvacations.Besides,I’mverypatientandfriendlyinnature.I’mconfidentthatIshallbesuitableforthekindofwork.

Sample1

Ifyouneedanyfurtherinformation,Ishallbeverypleasedtosupplyit.OrIwonderifyouwillgrantmewithaninterview.

I’mlookingforwardtohearingfromyousoon.

Yoursfaithfully,

WangDong

Sample1April13,2000

P.O.Box36

TsinghuaUniversity

Beijing,China100084

DearSir/Madam:

YouradvertisementforaNetworkMaintenanceEngineerinthe

April

10StudentDaily

interestedmebacausethepositionthatyoudescribedsoundsexactlylikethekindofjobIamseeking.

Sample2

Accordingtotheadvertisement,yourpositionrequirestopuniversity,BachelororaboveinComputerScienceorequivalentfieldandproficientinWindowsNT4.0.

IfeelthatIamcompetenttomeettherequirements.IwillbegraduatingfromGraduateSchoolofTsinghuaUniversitythisyearwithaM.S.degree.MystudieshaveincludedcoursesincomputercontrolandmanagementandIdesigned

acontrolsimulationsystemdevelopedwithMicrosoftVisualInterDevandSQLServer.Sample2

Duringmyeducation,Ihavegraspedtheprincipalsofmymajorandskillsofpractice.

NotonlyhaveIpassedCET-6,butmoreimportantIcancommunicatewithothersfreelyinEnglish.MyabilitytowriteandspeakEnglishisoutofquestion.

Iwouldappreciateyourtimeinreviewingmyenclosedresumeandifthereisanyadditionalinformationyourequire,pleasecontactme.Iwouldwelcomeanopportunitytomeetwithyouforapersonalinterview.Withmanythanks,WangLinSample21.Withreference/Inreplytoyouradvertisementin(newspaper)ofseptember7thforaclerk,Ioffermyselfforthepost.从9月7日...报上得知贵公司招聘一位职员，我申请该职。2.Ihaveafairknowledgeof...andIaskyoutoconsidermyqualificationforthepost.

我有......方面的经验，请您考虑我是否有资格担任此职。3.Beingwellacquaintedwithofficework,Icouldmakemyselfgenerallyuseful,shouldtherebeanyopportunityofyourrequiringmyservices.

本人对办公室工作非常熟悉，如有机会为贵公司服务，对一般事务必能胜任愉快。4.Duringmyeducation,Ihavegraspedtheprincipalsofmymajorandskillsofpractice.本人就学期间掌握了本专业要领及实践技能。

UsefulExpressions&SentencePatterns5.Ienclosemyresumetogetherwithmyrecentphotogrpah.

附上我的简历一份及近照一张。6.Iwouldappreciateyourtimeinreviewingmyenclosedresume.感谢您抽出时间阅读我的简历。7.Shouldyougivemeatrial,Iwilldomyutmosttoaffordyoueverysatisfaction.如有试用的机会，本人必尽力而为，以满足贵公司的要求。8.Ishallbemuchobligedifyouwillaccordmeanopportunityforaninterview.

如果能给予我面试机会，我将不胜感激。PuttinginOrder(Body)a.Withmorethanthreeyearsofexperienceinavarietyofgraphicsproductionpositions,IfeelthatIwouldbeanexcellentcandidate.d.Myresumeisenclosedsummarizingwheremyskillsandabilitieshavebeendeveloped.c.IamveryinterestedinthepositionofyourcompanyadvertisedintheBeijingDailyonWednesday,July31,2010b.Iwouldwelcometheopportunitytodisscussmybackgroundwithyoufurtheratyourconvenience.Assignment假如你是刘辉，在3月5日的《中国日报》上看到一则招聘中学英语教师的广告，请写一封求职信。LettersofEstablishingBusinessRelationsLettersofSalesLettersofInquiryLettersofOfferLettersofComplaints&ClaimsTypesofBusinessLettersLettersofEstablishingBusinessRelationsBriefIntroduction

Companiesorenterprisesenteringthemarkettosellproductsorseekthesourcing,itisvitaltoestablishtraderelationswithotherbusinesses.Thiscanbedonebyparticipationintradefairs,visits,referralsandothermeans.Itcanalsobedonebymailingthelettersdirectly.Letterwordsshouldbepolite,sincere,passionate,articulateandlucid.LettersofEstablishingBusinessRelationsBriefIntroduction

公司或企业要进入市场寻找货源或销售产品，首要的工作是与别的商家建立良好的贸易关系。为此可以通过参加交易会、参观访问、引荐介绍等途径，还可以直接通过信函的形式建立贸易关系。信函措词应该礼貌、诚恳、热情、表达清楚、透彻。Outline:

1.Informtheotherpartythechannelwheretheinformationisobtainedandtheknowledgeofhim2.Abriefdescriptionofservicesprovided,andourbusinessscope,advantagesofcooperationandotherbasicinformation3.Abriefdescriptionontheunderstandingofthemutualcooperationfield4.Requesttheotherpartytoprovidespecificinformationongoodsinordertorespond;5.Expresswishes

forthemtowritebackandestablishtraderelations.LettersofEstablishingBusinessRelationsOutline:1.告知获得对方信息的途径及对对方的了解；2.简要介绍所能提供的服务，及我方的业务范围、合作优势等基本情况；3.简要说明对对方合作领域的了解；4.请求对方提供所买卖商品的具体信息，以便作出回应；5.希望对方回函，确立贸易关系。LettersofEstablishingBusinessRelationsSampleJan.9,2007DearSir/Madam,

WehaveseenyournameinvarioustrademagazinesandweunderstandthatyouhavebeensupplyingSTYLUSprintersofthebestqualitytoallplacesoverChinaforthesefiveyears.

SampleAccordingtoourmarketinvestigationreport,thereisalargedemandforofficeappliancesinChina.Weshouldliketoofferyouourserviceasatradingfirmofofficeappliances,andwehaveofficesorrepresentativesinalmostallmajorcitiesinEastChina.Inaddition,weoperateourownadvertisingagency.

Therefore,weshouldbeobligedifyouwouldadviseuswhetheryouhaveamindestablishingbusinessrelationswithusbyreturnmail.

Yourssincerely,CarlBlackSalesManager1.AsyournameandaddressappearonYangtzeEveningPost,wearewritingtoyouwithadesiretoestablishbusinessrelationswithyou.我们在《扬子晚报》上看到贵公司的名称和地址，非常希望与贵方建立贸易关系。2.Weareenjoyinganexcellentreputationandweshouldliketoofferyouourservice.本公司享有良好的信誉，愿意向贵方提供服务。3.We'dliketobetheexclusiveexportagencyforyourcompanyinnorthwestChina.

我们希望成为贵公司在中国西北地区的独家出口代理商。4.Ouragreementswithleadingmanufacturersenableustosupplyyouatthemostattractiveprices.由于我方与主要生产商达成协议，我方能以最优价格向贵方供货。5.Wecanassureyouthatallyourorderswillreceiveourimmediateandcarefulattention.我方保证对贵方所有订单予以及时、仔细的处理。UsefulExpressions&SentencePatternsFillinginBlanks371SouthAvenueLosAngeles,LA31209U.S.AApril15,2008NantongUnitedTextilesImport&ExportCorp.75HongqiaoStreetNantong226000,JiangsuP.R.C.Dearmanager,YouwererecommendedtoourcompanybytheBankofChina,NewYorkBranch.Theyinformedusthat________(1.贵公司出口纺织品)andcottonpiecegoods.Ourcompany________(2.进口各种商品).Wehavebeeninbusinesssince1980,andtherefore__________(3.在经营的各项业务方面具有丰富的经验).FillinginBlanks

OurbankersarePudongDevelopmentBankandtheHongkong&ShanghaiBankingCorporation.Theycanprovideyouinformationaboutour_______(4.业务和财政状况).Pleaseinformusofyourtradetermsand________(5.寄送产品手册和样品).Welookforwardtoaproductivetrade.FillinginBlanks

Sincerelyyours,

(signaturehere)ZhuLiManagerFillinginBlanksLettersofSalesBriefIntroduction:Thesalesletterisusedtopromotethe

productsinthebusinessactivities.Itspurposeistointroducetothenewandexistingcustomers

products'performanceandquality,thecompany'sreputationandafter-salesservicetoattractcustomersattentionandarousetheirdesiretopurchase.Salesletterlanguageshouldbesimpleandconcise,appropriate,persuasive,avoidinglengthyandflowery.LettersofSalesBriefIntroduction:

销售函用于在商务活动中推销产品。其目的是通过向新老客户介绍产品的性能和质量、公司的信誉和售后服务等，吸引顾客的注意，激发其购买欲望。销售函的语言应简洁精练、措辞得体、具有说服力，切忌冗长、华而不实。LettersofSalesOutline:1.Introducethecompanyaboutthegoodreputationandadvantages2.Introducethepromotedproducts'performance,quality,etc.3.Showthegoodtendencyonsalesofproductmarketing4.Raisedthepreferentialtermsontheaspectsofprice,serviceandothers5.Expresswishestotheotherpartytobuyourproductsandlookforwardtoanearlyreply.LettersofSalesOutline:1.介绍公司良好信誉及优势；2.介绍所推销产品的性能、质量等；3.展示产品市场销售的良好势头；4.提出价格、售后服务等方面的优惠条件；5.希望购买本公司产品，期盼早日回复。Sample1

E&ACompany主要经营电器产品，请你以该公司销售经理的身份写一封销售函推销公司产品。Sample1DearSir/Madam,Wearepleasedtosendyouwiththisletteracopyofourcatalogforourelectricalappliances.Thehighqualityofourproductsiswell-knownanduniversallyacknowledged.Andweareconfidentthatatrialorderwouldconvinceyouthatthegoodsareexcellentvalueformoney.Sample1Inordertopopularizetheseproducts,allthecatalogpricesaresubjectedtoaspecialdiscountof10%duringthismonthonly.Weareofferingyougoodsoftheveryhighestqualityonunusuallygeneroustermsandwouldwelcomeyourearliestorders.Sample1Enclosedpleasefindaninstructionofourporduct,hopingitwouldhelpinmakingyourchoice.

Respectfullyyours,

(signaturehere)LiMingSalesManager1.Thisitem,superiorinqualityandmoderateinprice,issuretobesalableinyourmarket.本产品质量上乘，价格适中，在你方市场一定有销路。2.Weexpectyoutotryourproductsandaresurethatyouwouldbepleasedwith..