备忘录(memo).ppt

1、Memo,Brief introduction 备忘录是一种非正式的公文函件，通常用于在公司内部快速、有效地传递关于人事任免、会议通知、公司政策等方面的信息，是公司内部最普通的书面交流形式。备忘录一般由日期、收件人、发件人、事由和正文组成，有时也会包括一般书信里常见的称呼语、结尾敬语和签名，但多数情况下省略不用。备忘录一般简洁短小，结构清晰、阅读方便、传递迅速。,备忘录的主要内容及书写格式如下： 最上端中央写上 “Memo”或 “Memorandum”; Date:日期；有时无此项，日期直接写在右上角或左边开头； To:收件人姓名、职务等，可以免写称谓； From:发件人姓名、职务等，免称谓；

2、 Subject/ Re.:事由/主题，简要概括征文内容,使收件人一目了然； body:在以上书端内容下空一两行写正文（body），语言简要明了，表达清楚；正文部分可免去称呼和客套语. Reference Initials：有时在正文下空一行处需写上经手人姓名或姓名首字母；该部分可省略. 有些备忘录如需留副本，可加上cc.( carbon copy，副本）。,Sample 1 Memo To: All staff From: Norman Kennedy, General Manager Office Date: April 23, 2006 Subject: Construction of

3、Recreation Center The board of directors has approved the idea for a new Recreation Center at its meeting this morning. We are very happy to provide facilities that will contribute to the physical fitness of all our employees. The construction of the Recreation Center will begin tomorrow and shall b

4、e completed within 50 days. Each department will appoint an employee representative to collect your suggestions about activities and equipment for the Recreation Center.,Sample 2 Memorandum June 12, 2006 To: Frank Johnson From: Irene Hale Subject: Persinnel Transfer Here are the two people transferr

5、ing from our headquarters to your branch company on July 1: 1. Caroline Harrison from the Sales Department. She is in her fourth year with SET Branch Company. 2. Donald Bush from the R&D Department. He is in his second year with our headquarters. They will be arriving in June 30. please make arrange

6、ment for these two newcomers to have their own office. Let me know if you need more details.,2000年6月 Directions: This part is to test your ability to do practical writing. You are required to write two brief memos according to the following information given in Chinese. Remember you do not have to t

7、ranslate the Chinese word for word. You should write the memos in the Composition Sheet.,荣欣（ Rongxin）进出口公司经理王刚上午9点打来电话，说对方至今未收到我方的货物。若我方尚未发货，必须立即与他本人联系，否则将取消订货合同。 新城公司经理王明先生上午10时来拜访总经理。他希望与总经理讨论在本市设立一家食品厂的事宜。总经理正在开会，无法接见。王先生将于本周一离开。请总经理今天下午打电话给他。,Memorandum To: General Manager From: Wang Gang, Manag

8、er of Rongxin Ex-im Company Date: Sept.3 Re.: Delivery of Goods Mr. Wang Gang called at 9 a.m. He says they havent received our goods so far. We should contact him immediately if we havent delivered the goods yet. Otherwise they would have to cancel the order.,Memo Date: Sept.3 To: General Manager From: Wang Ming, Manager of Xincheng Company Subject: New Food Factory Mr. Wang Ming came here to visit general manager at 10 a.m. He hoped to talk with General Manager over the matter