《商务英语函电教程》unit3询价与回复教学课件

1、Unit ThreeEnquiries and Replies第1页，共21页。Learning ObjectivesTo identify Status enquiry, general enquiry and specific enquiryTo learn writing skills for this kinds of letter第2页，共21页。General View Enquiries are usually made by the buyers without engagement to get information about goods to be ordered, s

2、uch as price, specification, quality, packing, shipment and other trade terms. Enquiries are of two types: General Enquiry Specific Enquiry 第3页，共21页。General View General Enquiry is sent to acquire some general information about products, such as asking for a catalogue, or price list, a sample, terms

3、 of payment. Specific Enquiry expresses a definite wish to purchase a specific product if conditions are met and it requires more detailed information such as price terms, quantity, port of destination, packing. 第4页，共21页。Guidelines for Writing1.How to write an enquiry letter (1) Be specific and stat

4、e clearly what you want, the goods needed, a catalogue, a price list, a sample, a quotation or an offer, etc, so that the seller can offer what you need. (2)Keep the enquiry concise and to the point.第5页，共21页。Guidelines for Writing (3)If it is a first enquiry, start your letter by informing how you o

5、btained their name and address. Meanwhile, you can give a brief introduction of your own business. Some details about what you would like to get from the exporter would be mentioned in the end. (4)The tactic often used in order to invite better terms is to give the seller some hope of substantial or

6、ders or continued business by saying “Should your prices be competitive, we shall place an order” or “If your quotation is favorable, well place regular order with you.” 第6页，共21页。Guidelines for Writing (5)In an enquiry letter, the following structures are often used instead of the term ”enquiry” : P

7、lease advise Interested in ,please Pleased quote 第7页，共21页。Guidelines for WritingA letter of enquiry is usually composed of three main parts:Opening paragraph/sentences, with mention of how you get the name and address, the items you are interested in, brief introduction to your company if necessary

8、and your initial intention or the purpose of writing.Second part/message part, with details about your specific requirements.Close part, where you express thanks in advance and hopes of receiving an early reply.第8页，共21页。Guidelines for Writing 2. How to reply an enquiry (1). Express thanks to the inq

9、uirer for his or her interest in your products. (2). Answer the questions asked and provide other relevant and necessary information. 第9页，共21页。Guidelines for Writing(3). State briefly to first enquirers the strengths and advantages of your products.(4). If you are unable to supply the products requi

10、red, give a reason or explanation in addition to expressing regret. Always end your letter positively by offering other products as substitutes so as to create a good impression, which hopefully result in more business.第10页，共21页。Specimen Letter-1 (General Enquiry and Reply) Messrs. Smith & Co. 153 T

11、hird Avenue, New York NY 10017, U.S.ATel: (415) 543-0028 Fax: (415)543-0030 E-mail: smithFebruary 3, 2008Fujian Provincial Arts and Crafts I/E Corporation12-11/F, Zhongshan Mansion123 Hudong Road,Fuzhou, ChinaDear Mr. Wang,We have seen your advertisement at http:/ www. Made-in-China. com and are par

12、ticularly interested in your bamboo and straw articles. We would like to have details of your various types, including sizes, materials and prices.第11页，共21页。We are large dealers in arts and crafts, having over 15 years experience in this particular line of business. Provided quality and prices are s

13、atisfactory, there are prospects of good sales in our market.When replying, please state terms of payment and discounts you would allow on purchase of quantities of over 100 dozen of individual items.We look forward to your early reply.Sincerely yoursHenry第12页，共21页。Specimen Letter-2 （Reply to Import

14、ers Enquiry） Fujian Provincial Arts and Craft I/E Corporation 12-11/F, Zhongshan Mansion, 123 Hudong Road, Fuzhou, ChinaTel:86-591-66664444 Fax: 86-591-66664422 E-mail: artsfujianFebruary 4, 2008Messrs, Smith & Co.153 Third AvenueNew York NY10017, U.S.ADear Mr. Henry,We are very glad to receive your

15、 enquiry of February 3 and thank you for your interest in our products.We are sending you our quotation sheet and a copy of our latest catalogue giving the details you askedfor, and hope that some of our products will be suitable for your market.第13页，共21页。On regular purchase of over 100 dozen of ind

16、ividual items, we would give a discount of 3%. As to payment, we usually accept payment by sight L/C. We assure our clients of delivery within 20 days after receipt of L/C.In addition to bamboo and straw articles, we also deal in carvings, porcelains, wooden products and a wide range of Christmas gi

17、ft items, details of which you will find in the catalogue. If you need any further information, please let us know.We look forward to welcoming you as our customer.Yours sincerely,Mr. WangSales Manager 第14页，共21页。Specimen Letter-3 (Specific Enquiry) May 8, 2008Dear Miss Huang,As for the radio-control

18、led toy car with musical IC that you advertised at http:/ www, Made in China. Com, could you please send me a copy of your latest catalogue? I would also like to know you monthly production capacity and earliest delivery.Yours sincerely,Fred JohnManager 第15页，共21页。Specimen Letter-4 (Reply to the spec

19、ific enquiry) Shanghai New Century Import & Export Corporation 1830 Central Boulevard, Pudong 201206, China Tel: 86-21-56782133 E-mail:February 14, 2007The Arial Trade CompanyNo. 1 Warehouse, West India Quay, Canary Wharf, London, E14 4ALDear Mr. John,Thank you for your E-mail of February 12 inquiri

20、ng about our radio-controlled toy car.Enclosed is our latest catalogue which we hope will give the details you want.We are a specialized manufacturer and exporter of radio-controlled toy cars and have been in this line for more than 10 years with ISO 9002(1994) approved.第16页，共21页。Compared with simil

21、ar products in the international market, our toy cars are of competitive price and high quality.Our factory produces 30,000 pcs each month and delivery can be made within 30 days after receipt of payment for order. Meanwhile, we can accept orders on OEM basis.We look forward to doing business with y

22、ou. Best regards, Simon Huang 第17页，共21页。Specimen Letter-5 (Enquiry for Textiles) MASTERS & CO Fabric and Furnishings 70-71 Cook Street, Brookvale,P. O. Box E.128 Warring Mail 2100, Sydney, Australia Tel: 61- 938- 3000 Fax: 61- 938-3001 E-mail: masters5 December 2007Dear Sir,It is a pleasure for us t

23、o introduce ourselves to you as a commission for Chinese Commodities. Weve been engaged with this post for over 7 years now.We should appreciate it very much if you could send us catalogues and samples for the following items.Bed sheets; Towels;第18页，共21页。 (3) Sleeping Bags; (4) Shower-bath; (5) Synt

24、hetic fabrics; (6) Underwear for men, women and children.Prefer to receive the following information by 31 December： (1) FOB Prices; (2) Minimum order quantity; (3) Delivery time. We are looking forward to your early reply, Yours faithfully, John Purchase Manager 第19页，共21页。Specimen Letter-6 （Enquiry

25、 for Cosmetics） March 28, 2008Dear Sirs,Re: COSMETICSWe are one of the leading importers of Daily Chemicals in this city and shall be pleased to enter into business relations with your corporation.At present we take an interest in your cosmetics, details as per our Enquiry Note No. 1288 attached, and shall be gratefu